Temporary Judge's Secretary 1

New Jersey Courts; Jersey City (NJ); On-site; USD 51,000 - 76,000; Full time

Job summary

New Jersey Judiciary seeks a well-organized, detail-oriented secretary for a temporary position to support a Superior Court Judge in the Hudson Vicinage. Responsibilities include managing the Judge's schedule, typing, dictation, reports, and handling case-related movements.

The role requires three years of office experience with potential substitution by a 700-hour clerical training program. A valid New Jersey driver’s license may be required, and a thorough background check will be conducted.

Qualifications

• Three years of experience in an office environment performing clerical and support services.
• Substitution: clerical training program with 700 hours may substitute for one year of experience.
• Knowledge of legal terminology and working knowledge of Microsoft Office is helpful.

Responsibilities

• Operate a computer or terminal to process information and maintain the Judge's schedule, files and records.
• Type correspondence, documents and form letters; transcribe dictation.
• Prepare required reports and follow up on case-related matters; facilitate movement of files and documents.
• Answer inquiries from attorneys, staff and the public; perform other related duties as required.

Skills

Well-organized

Detail-oriented

Office experience

Typing

Education

Clerical training program 700 hours

Tools

Microsoft Office

Job description

If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies.

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

SALARY: The salary range for this position is $50,776.88 to $75,758.39 for Schedule A, and $50,776.88 to $71,970.45 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to August 21, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after August 21, 2014, are considered Schedule B.

The Judiciary offers a strong opportunity for growth.

The Hudson Vicinage is seeking a well-organized, detail-oriented secretary for a temporary position to provide support to a Superior Court Judge. The selected candidate will operate a personal computer or computer terminal for processing information; maintaining the Judge's schedule, files and records; typing correspondence, documents and form letters; transcribing dictation; preparing required reports; sorting and viewing mail, letters and other documents and following up as appropriate; facilitating movement of case related matters; answering inquiries from attorneys, staff and the public. Performs other related duties as required.

The duration of the temporary assignment is not currently known and will be based on operational needs. Regular and predictable physical presence at the worksite is an essential function of this position.

Three (3) years of experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: preparing and analyzing legal documents, processing legal or other documents, transcribing information, and scheduling meetings or appointments. Substitution: Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one (1) year of experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English.

Ability to use a keyboard, no minimum speed. Note: Knowledge of legal terminology and working knowledge of Microsoft Office is helpful.

Driver's License: Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position. Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations. Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information. Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.

The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action Employer Committed to Ensuring an Open Door to Justice