Judges Secretary 1 (Criminal Division)

New Jersey Courts; Camden (NJ); On-site; USD 51,000 - 76,000; Full time

Job summary

The Camden Vicinage of the New Jersey Judiciary seeks a well-organized, detail-oriented clerical assistant to support a Superior Court Judge. Duties include data entry, proofreading, and coordinating the judge's schedule with administration.

Strong typing and Microsoft Office skills are essential. Three years of relevant office experience and substitution options apply; background checks and residency requirements are noted.

Qualifications

• Three years of office experience including typing, data entry, and proofreading.
• Experience preparing and analyzing legal documents and scheduling meetings.
• Basic knowledge of legal terminology is helpful.

Responsibilities

• Conforming judge's orders and decisions and maintaining workflow in chambers.
• Proofreading typed material for accuracy and grammar.
• Performing data entry into systems and coordinating schedules.
• Preparing and submitting local and state reports and managing communications.
• Managing supplies, formatting charges and legal documents, and drafting routine letters.

Skills

Typing

Data entry

Proofreading

Interpersonal skills

Communication skills

Microsoft Office

Education

Clerical training program

Secretarial science coursework

Tools

Microsoft Office

Zoom/Teams

Job description

If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies.

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

SALARY: The salary range for this position is $50,776.88 to $75,758.39 for Schedule A, and $50,776.88 to $71,970.45 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to August 21, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after August 21, 2014, are considered Schedule B.

The Judiciary offers a strong opportunity for growth.

The Camden Vicinage is seeking a well-organized, detail-oriented individual with excellent interpersonal skills and communication skills to support a Superior Court Judge. The selected individual must have strong typing, technical and administrative skills. Duties will include, but are not limited to:

• Conforming judge's orders and decisions and maintaining the workflow in and out of judicial chambers
• Proofreading typed material for accuracy and correct punctuation, spelling, and grammar
• Performing data entry into systems
• Coordinating and communicating the judge's schedule with division administration and case management personnel
• Preparing and submitting local and state reports
• Managing of incoming and outgoing communications, including mail, telephone, case conference calls, scheduling, and moderating court events remotely utilizing various platforms such as Zoom and Teams, and follow-up of the same
• Procuring supplies. equipment, and inventory for chambers
• Formatting and typing charges, judicial opinions, and other legal documents
• Composing routing correspondence, such as form letters or standard replies to inquiries
• Composing non-routine correspondence
• Filing records
• Additional duties as required and assigned

Regular and predictable physical presence at the worksite is an essential function of this position.

Three (3)years of experience in an office environment performing a variety of clerical and support services to includekeyboarding and one or more of the following: preparing and analyzing legal documents, processing legal or other documents, transcribing information, andscheduling meetings or appointments.

Substitution:

Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one (1) year of experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English.

Ability to use a keyboard, no minimum speed.

Note:

Knowledge of legal terminology and working knowledge of Microsoft Office is helpful.

Driver's License:

Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.

Authorization to Work:

US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.

Special Note:

Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.

Residency Law:

In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.

The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action

Employer Committed to Ensuring an Open Door to Justice