Judiciary Clerk 3- Civil Division

New-Jersey-Courts; New Jersey; Hybrid; USD 47,000 - 72,000; Full time

Benefits offered by this job

Hybrid work schedule (up to 2 days REM

Job summary

New Jersey Judiciary in Somerset/Hunterdon/Warren Vicinage is seeking self-starters for clerical and support roles supporting court operations. You will handle records, data entry, and customer interactions while operating court systems and coordinating events.

The position offers a hybrid work schedule with potential remote days and requires one year of relevant clerical experience and keyboarding ability. Applicants may be reassigned to other counties based on operational needs.

Qualifications

• One year of clerical and support experience, including keyboarding and related tasks.
• Ability to use a keyboard; no minimum speed required.
• Strong customer service and communication skills for front-line work.

Responsibilities

• Perform court clerk duties, including operating digital recording systems and maintaining court records.
• Answer questions posed by judges, the public, clients, coworkers and supervisors.
• Provide excellent customer service in person, over the phone, and in writing.
• Compile and enter data in computer systems and verify accuracy of records.
• Schedule and coordinate conferences, hearings, trials, and other court events.
• Facilitate receipt and processing of routine requests and ensure timely data entry.
• Identify customer needs and conduct appropriate research; resolve routine issues.
• Compile data, statistics and reports; perform other related duties as required.

Skills

Keyboarding

Clerical experience

Customer service

Job description

If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies.

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

The Judiciary offers a strong opportunity for growth.

SALARY:

The salary range for this position is $47,483.56 to $71,916.05 for Schedule A, and $47,483.56 to $64,381.02 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to August 21, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after August 21, 2014, are considered Schedule B.

Applicants are advised of the possibility that the individuals selected for this position may be reassigned to one of our other counties (Somerset, Hunterdon or Warren) if operational needs require it.

The Somerset/Hunterdon/Warren Vicinage (Vicinage 13) is seeking self-starters interested in performing a variety of clerical, administrative, and other support functions in connection with proceedings instituted before courts or programs administered under the supervision of the courts, in support of the business operations of such courts, and as contact representatives for clients and customers or users of the services provided by the New Jersey Courts. Applicants to this posting will be considered for openings in the Hunterdon County location.

REMOTE WORK

The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

Duties may include but are not limited to:

• Performing court clerk duties, including but not limited to operating digital recording systems accurately; maintaining accurate and detailed records and logs of in-court activities; making exhibits; administering oaths to witnesses; completing court-related paperwork
• Answering questions posed by judges, the public, clients, customers, coworkers, and supervisors
• Providing excellent customer service to external and internal customers in person, over the phone, and via written communications
• Compiling and entering data in computer systems; verifying records for accuracy, completeness, or conformity
• Scheduling and coordinating conferences, hearings, trials, and other court events
• Facilitate receipt and processing of routine requests
• Ensure timely data entry and maintenance of information into record keeping systems
• Answer questions and compose routine correspondence
• Identify customer needs and conduct appropriate research
• Resolve technical issues
• Compile and provide data, statistical information and reports
• Perform other related duties as required

Regular and predictable physical presence at the worksite is an essential function of this position.

External Applicants

One year of experience performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, reconciling balances or accounts and/or scheduling meetings or appointments.

Ability to use a keyboard, no minimum speed.

Internal Applicants:

Open to Judiciary employees who have an aggregate of one year of permanent service as of the announced closing date in the following career (classified) titles:

Advancement

• Judiciary Clerk 2
• Judiciary Clerk 2 Bilingual
• Judiciary Account Clerk 1
• Judiciary Account Clerk 1 Bilingual

Lateral Reassignment

• Judiciary Account Clerk 2
• Judiciary Account Clerk 2 Bilingual
• Judiciary Clerk 3
• Judiciary Clerk 3 Bilingual

Eligibility for Advancement:

Eligibility is based upon the applicants having achieved all the competencies for advancement to JudiciaryClerk 3as listed on the Career Progression Eligibility Form for this title. Applicants for advancement to the JudiciaryClerk 3title are not required to take a New Jersey Civil Service Commission promotional examination.

Experience Requirement:

One year of experience performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, reconciling balances or accounts and/or scheduling meetings or appointments.

Ability to use a keyboard, no minimum speed.

Physical Ability:

For some positions, applicants must have the ability to perform work which requires climbing and prolonged standing, stretching, bending and reaching to perform the essential duties of the position. For some positions, the selected candidate must be able to frequently lift and carry supplies weighing from 30 to 50 pounds and, occasionally, materials weighing up to 75 pounds, in order to perform essential duties of the position.

Driver's License:

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.

Authorization to Work:

US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.

Special Note:

Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.

Residency Law:

In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.

Equal Opportunity/Affirmative Action

The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action Employer Committed to Ensuring an Open Door to Justice

NeoGovapplicant supportat 1-877-204-4442 (toll free call) Monday through Friday, 6:00 AM to 6:00 PM Mountain Time (MT)