Judges Secretary 1 (Criminal)

New-Jersey-Courts; Cape May (NJ); On-site; USD 42,000 - 54,000; Full time

Job summary

New Jersey Judiciary’s Atlantic/Cape May Vicinage seeks a well-organized, detail-oriented administrative assistant to support a Superior Court Judge. The role requires strong typing, data entry, and clerical skills, with the ability to manage multiple tasks and communications in a court setting.

Applicants should have three years of office experience (or a clerical training program of 700 hours / 30 college credits) and a working knowledge of Microsoft Office.

Qualifications

• Three years of experience in an office environment performing a variety of clerical and support services including keyboarding.
• Substitution: clerical training program with 700 hours or 30 semester hours in secretarial science may substitute for one year of experience.
• Ability to use a keyboard, no minimum speed.
• Knowledge of legal terminology and working knowledge of Microsoft Office is helpful.
• Driver's License required only if vehicle operation is necessary for duties.
• US citizenship not required; authorized to work in the US.

Responsibilities

• Conform judge's orders and maintain workflow in and out of judicial chambers.
• Proofread typed material for accuracy and proper punctuation and grammar.
• Perform data entry into systems.
• Coordinate judge's schedule with division administration and case management personnel.
• Prepare and submit local and state reports.
• Manage communications, including mail, telephone, and virtual court events (Zoom, Teams).
• Procure supplies, equipment, and inventory for chambers.
• Format and type charges, judicial opinions, and other legal documents.
• Compose routing correspondence and non-routine letters.
• File records.

Skills

Typing

Data entry

Administrative support

Interpersonal skills

Communication

Education

Clerical training program

Tools

Microsoft Office

Job description

If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies.

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

The Judiciary offers a strong opportunity for growth.

The Atlantic/Cape May Vicinage is seeking a well-organized, detailed oriented individual with excellent interpersonal and communication skills to support a Superior Court Judge. The selected individual must have strong typing, technical and administrative skills. The selected candidate will operate a computer for processing information, typing correspondence, documents, and form letters, transcribing dictation, and preparing required reports. They will also view and sort mail, letters, and other documents and follow up as appropriate. They will facilitate the movement of case-related matters.

Duties will include, but are not limited to, the following:

• Conforming judge's orders and decisions and maintaining the workflow in and out of judicial chambers
• Proofreading typed material for accuracy and correct punctuation, spelling, and grammar
• Performing data entry into systems
• Coordinating and communicating the judge's schedule with division administration and case management personnel
• Preparing and submitting local and state reports
• Managing of incoming and outgoing communications, including mail, telephone, case conference calls, scheduling, and moderating court events remotely utilizing various platforms such as Zoom and Teams, and follow-up of the same
• Procuring supplies. equipment, and inventory for chambers
• Formatting and typing charges, judicial opinions, and other legal documents
• Composing routing correspondence, such as form letters or standard replies to inquiries
• Composing non-routine correspondence
• Filing records
• Additional duties as required and assigned

Regular and predictable physical presence at the worksite is an essential function of this position.

Three (3)years of experience in an office environment performing a variety of clerical and support services to includekeyboarding and one or more of the following: preparing and analyzing legal documents, processing legal or other documents, transcribing information, andscheduling meetings or appointments.

Substitution: Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one (1) year of experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English.

Ability to use a keyboard, no minimum speed.

Note: Knowledge of legal terminology and working knowledge of Microsoft Office is helpful.

Driver's License: Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.

Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.

Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.

Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.

The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action

Employer Committed to Ensuring an Open Door to Justice