Temporary - Inventory Control Specialist II

City of Austin; United States; On-site; USD 32,000 - 34,000; Full time

Job summary

The City of Austin is seeking an Inventory Control Specialist II to manage warehouse and inventory operations. Responsibilities include receiving, shipping, verification, and discrepancy resolution, as well as generating purchase orders and coordinating deliveries.

Applicants should have strong inventory control knowledge, data analysis ability, and experience with purchasing software. This is a heavy industrial environment with heavy equipment operation required.

Qualifications

• High school graduation or equivalent plus three years of warehouse/inventory experience
• Education may substitute for experience up to two years

Responsibilities

• Receive, ship, and verify items; inspect condition and resolve discrepancies
• Record goods received and issued; provide status updates on variances
• Prepare items for shipment and select economical shipping methods
• Process purchase requests, enter purchase orders, and expedite deliveries
• Reconcile damaged/obsolete items and coordinate credits
• Monitor inventory levels and replenishment lead times; perform cycle counts
• Train staff and support warehouse operations; liaison with vendors
• Operate equipment including pallet lift and forklift

Skills

Inventory control

Purchasing

Oral and written communication

Record keeping

Data analysis

Computer skills

Multi-tasking

Pallet lift / forklift

Tools

Purchasing software

Job description

About This Position

Job Description: Inventory Control Specialist II Purpose: This position performs duties associated with warehouse and/or inventory management

Duties, Functions and Responsibilities

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Receives, ships and verifies items assuring items received are accurate; inspecting condition of items; performing operational checks on equipment in inventory, comparing count/measure of items to purchase orders and packing lists, resolving discrepancies, and tracking delayed orders. Documents goods/services purchased, received and/or issued by recording identifying information using the appropriate tracking method and providing status updates to stakeholders on variances. Prepares items for shipment to ensure safe delivery and determines most economical and efficient shipping method. Documents items shipped by recording identifying information of items and transport information. Completes purchase requests by verifying inventory and specifications of purchase requests; preparing stock and equipment requisitions, inputting purchase orders, quotes and service requests, expediting deliveries and assisting with invoice processing. Replaces or repairs damaged or obsolete items using the appropriate tools and following internal guidelines. Resolves discrepancies in receiving by identifying damaged items and shortages and quantity of materials; placing materials in inventory, conferring with various entities to make adjustments; correcting the shortages and obtaining credits. Monitors and/or maintains inventory by applying fundamental control techniques; monitoring inventory level and replenishment lead times, anticipating needed items, updating inventory forecasts, minimum and maximum stock levels, and performing periodic cycle counts / inventories. Monitors inventory by identifying idle, excess and obsolete stock and coordinates disposition as directed. Supports inventory and/or warehouse operations by providing on-the-job training, troubleshooting issues at various phases of the receiving and shipping cycle, and serves as liaison among purchasing, vendors and other staff members to resolve operational issues. Operates various types of equipment including a pallet lift and/or fork lift.

Supervisor and/or Leadership Exercised

None

Knowledge, Skills, and Abilities

• Knowledge of fundamental inventory control procedures and systems
• Knowledge of office and administrative practices related to purchasing
• Skill in oral and written communication
• Skill in record keeping and performing detailed work
• Skill in data analysis and problem solving
• Skill in using computers and related software applications
• Skill in handling multiple tasks and prioritizing
• Ability to use various types of equipment, including a pallet lift and/or fork lift
• Ability to perform detailed work in an accurate and organized manner
• Ability to establish and maintain good working relationships with other city employees and the public

Minimum Qualifications

• Graduation from an accredited high school or equivalent plus three (3) years of experience in a warehouse/inventory control related field
• Education may substitute for experience up to the maximum of two (2) years

Licenses and Certifications Required

• Valid Texas Class C Driver’s License, if required for the position

Preferred Qualifications

• Experience with inventory management
• Experience with purchasing, using purchasing software, and budget reconciliation
• Experience with vendors and monitoring for a utility, government agency, or other similarly regulated entity
• Experience working with a computerized maintenance or asset management system
• Experience monitoring and tracking inventory
• Experience in an industrial or highly regulated environment similar to a water utility

Notes to Candidate

• This is a temporary position with an anticipated end date of September 30, 2027, subject to funding and organizational needs

When completing the City of Austin employment application:

• The City of Austin employment application is an official document. Please be sure that your application is a reflection of your entire work history
• Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications
• A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position
• Be sure to provide job titles and employment dates for all jobs you wish to be considered
• Describe your specific experience for each position
• Include all job duties, responsibilities, and employment dates
• A résumé is required but will not substitute for a complete employment application
• Incomplete applications will not be considered
• A cover letter is also required. In the cover letter candidates should describe, in concise detail, their interest in this position and highlight any prior experience that is relevant to this position
• Please include contact information from previous employers and ensure your application is completed thoroughly
• Verification of your education (which may include high school graduation or GED, undergraduate and/or graduate degrees) will be required
• If you are a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date

External New Hires must meet the City of Austin’s Driver Record Evaluation (DRE) requisite

To be considered for a driving position applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months

Work Environment

This position is in a heavy industrial setting and requires performing all duties associated with operating heavy equipment outdoors in all weather conditions including extreme heat, cold and rain. Position will include cross training in operations of various equipment. Position will require adaptability and willingness to change or modify workload on demand and multitask. Position requires working in environments which may have hazardous situations

Physical Requirements

This position will require that you be able to perform the following essential job functions with confidence and with or without reasonable accommodations: carrying or lifting up to 50 lbs., pushing or pulling up to 50 lbs., sitting, standing, walking, lying, climbing stairs and ladders, reaching overhead, kneeling, crawling, stooping/bending, twisting, repetitive foot and hand movement, driving, grasping and squeezing, ability to wear personal protective equipment including a self-contained breathing apparatus, exposure to extreme weather conditions, atmospheric conditions, hazardous conditions, and very loud noise

Critical Employee

This position has been designated as critical for the City of Austin. Critical positions are necessary and vital and support activities that impact City or department operations. Work can be done while at a designated work site or while working at an alternate work location. Critical employees may be reassigned to another area to provide essential services to support any extraordinary situations or emergency conditions

Secondary Employment

• All Austin Water employees are prohibited from accepting or engaging in any secondary employment that might conflict or interfere with an employee’s duty and responsibility to the Department
• Austin Water will review all secondary employment
• Employees are required to submit a Secondary Employment Application for review and approval upon being hired with Austin Water, as well as current Austin Water employees considering secondary employment

90-day Provision

This posting may be used to fill additional vacancies that occur within the department. All Austin Water worksite locations are tobacco-free. Use of tobacco products and e-cigarettes is not permitted on any AW worksite – including construction sites, parking lots, garages or in any personal vehicle located on the premises. Please note this posting may close any time after 7 days

Work Location

• South Service Center - 3616 S. 1st Street, Austin, TX 78704 (Primary)
• Glen Bell Service Center - 3907 S. Industrial Dr., Austin, TX 78744
• North Service Center - 901 W. Koenig Ln, Austin, TX 78756
• Tim Louviere Service Center - 6301 Harold Ct Bldg B, Austin, TX 78721
• Govalle Service Center 911 Linger Lane, Austin, TX 78721
• Webberville Service Center - 2600 Webberville Rd, Austin, TX 78702
• Walnut Creek WWTP - 7113 FM 969, Austin, TX 78724
• South Austin Regional WWTP - 1017 Fallwell Lane, Austin, TX 78617
• Hornsby Bend WWTP - 2210 S FM973, Austin, TX 78725
• Davis Water Plant - 3500 W. 35th Street, Austin TX 78731
• Ullrich Water Plant - 1000 Forest View Dr, Austin, TX 78746
• Handcox Water Plant - 6800 Ranch Road 620 N, Austin, TX 78726

Schedule

Monday-Friday; 6:30 am - 3:00 pm

Salary Range

$22.63 - $25.46

JOIN THE CITY OF AUSTIN TEAM

At the City of Austin, we are more than just an employer—we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles - Empathy, Ethics, Excellence, Engagement, and Equity - that anchor our delivery of services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee. What Makes the City of Austin Special? Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation. Value and Innovation: Work in an environment where employees are valued and innovation thrives. Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits. Retirement Security: Plan for the future with the City of Austin Employees' Retirement System. Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure. Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support. Career Growth: Advance your skills and expertise with professional development and leadership opportunities. Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration. By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country

EEO Statement for City of Austin

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call [phone] or Texas Relay by dialing 7-1-1