Temporary Grant Timekeeper

Equus Workforce Solutions; New York (NY); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Competitive wages

11 Paid Holidays

PTO

Tuition reimbursement

Guided Professional Development Plans

Summer Fridays

Weekly Wellness Sessions

Medical/Vision/ Dental

Employer Paid Life Insurance

Employer 401k Contributions

Employee Referral Bonus

Employee Assistance Programs

Company Picnics Volunteer Experiences

Access to Free Financial Counseling

Job summary

Grant Associates is seeking a Timekeeping Specialist to support attendance verification and data entry across multiple databases. You will enter client information accurately, evaluate documentation for validity, and generate reports from the DTS system to aid management decisions.

Ideal candidates have 1–2 years in data entry and customer service, strong Microsoft Office skills, and the ability to handle confidential information with discretion in a fast-paced setting.

Qualifications

• High School Diploma required.
• Proficiency in Microsoft Office.
• Results-oriented with a strong attention to detail.
• 1-2 years experience in data entry and customer service.
• Ability to read and interpret documents, contracts, and procedure manuals.
• Ability to write professional emails.
• Ability to speak effectively and persuasively before executive leaders and others.
• Ability to apply concepts of basic mathematics.
• Ability to solve practical problems.

Responsibilities

• Consistent and accurate data entry of all client information including attendance, documentation, and case notes.
• Evaluates documentation for validity and confers with management as appropriate; generates and interprets reports from the DTS database.
• Checking information received via fax, email, and in person, against data available in three databases.
• Working in multiple databases simultaneously, including Salesforce, SEAMS, and DTS.
• Checking the department voicemail, and returning the calls with relevant information.
• Messaging program requirements with excellent customer service and directs clients to next steps.
• Maintaining confidentiality of clients’ personal information, according to funder guidelines.
• Pulling the services report from Salesforce, and cross reference with the data entered in DTS.
• Utilizing NYCWAY to correct and confirm the customers contact information in Salesforce.
• Placing outreach phone calls to customers, for various reasons including inquiring about and addressing their needs.
• Using and updating information in Microsoft Excel spreadsheets.
• Collaborating with different departments, with the goal of helping customers be successful in their employment search and training needs.
• Prioritizes workload to meet tight daily deadlines.
• Other duties as assigned

Skills

Data entry

Customer service

Attention to detail

Microsoft Office

Written communication

Reading comprehension

Oral communication

Education

High School Diploma

Tools

Salesforce

SEAMS

DTS

Job description

Who We Are
Our employees consistently rate Grant Associates as a great place to work, and often recommend open positions to friends. We are a culturally diverse company with competitive benefits, frequent opportunities for growth and change, training and fun activities!

Company Description
Who We Are
Our employees consistently rate Grant Associates as a great place to work, and often recommend open positions to friends. We are a culturally diverse company with competitive benefits, frequent opportunities for growth and change, training and fun activities!
Innovation and a culture of continuous improvement are built into the fabric of our company. Staff have an opportunity to improve themselves and our company by joining our Fit Forward, Culture, Innovation, and Green teams.
Job Description
General Description: The Timekeeping Specialist advises clients of attendance requirements, and enters all their information into various databases.
Responsibilities

• Consistent and accurate data entry of all client information including attendance, documentation, and case notes
• Evaluates documentation for validity and confers with management as appropriate Generates and interprets reports from the DTS database
• Checking information received via fax, email, and in person, against data available in three databases
• Working in multiple databases simultaneously, including Salesforce, SEAMS, and/or DTS
• Checking the department voicemail, and returning the calls with relevant information
• Messaging program requirements with excellent customer service and directs clients to next steps
• Maintaining confidentiality of clients’ personal information, according to funder guidelines
• Pulling the services report from Salesforce, and cross reference with the data entered in DTS
• Utilizing NYCWAY to correct and confirm, the customers contact information in Salesforce
• Placing outreach phone calls to customers, for various reasons Including inquiring about and addressing their needs.
• Using and updating information in Microsoft Excel spreadsheets
• Collaborating with different departments, with the goal of helping customers, be successful in their employment search and training needs
• Prioritizes workload to meet tight daily deadlines
• Other duties as assigned
  

Qualifications

• High School Diploma required
• Proficiency in Microsoft Office
• Results-oriented with a strong attention to detail
• 1-2 years experience in data entry and customer service
• Ability to achieve goals with minimum supervision
• Ability to prioritize and handle repetitive tasks
• Ability to read and interpret documents, contracts, and procedure manuals.
• Ability to write professional emails
• Ability to speak effectively and persuasively before executive leaders and others
• Ability to apply concepts of basic mathematics.
• Ability to solve practical problems and deal with a variety of situations.
• Prior experience with Salesforce and SEAMS is a plus.
  

Additional Information
We provide:

• Competitive wages for high performance
• 11 Paid Holidays
• PTO
• Tuition reimbursement
• Guided Professional Development Plans
• Summer Fridays
• Weekly Wellness Sessions
• Medical/Vision/ Dental
• Employer Paid Life Insurance
• Employer 401k Contributions
• Employee Referral Bonus
• Employee Assistance Programs
• Company Picnics Volunteer Experiences
• Access to Free Financial Counseling
• Innovation and a culture of continuous improvement are built into the fabric of our company. Staff have an opportunity to improve themselves and our company by joining our Fit Forward, Innovation and Green teams.
  

About Us
Grant Associates is a national workforce development company that is passionate about raising the economic security for the people, businesses, and communities we serve. Since opening our doors in 1997, we have operated programs in cities large and small, partnering with communities to build the human side of economic development. As one of the largest workforce development organizations in North America, we have provided workforce development services to more than 50,000 companies and helped more than 1.2 million people achieve their career goals.
Grant Associates is a wholly owned subsidiary of Advanced Personnel Management (APM) Group, a leading international provider of Human Services with offices in ten countries.
Grant Associates is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, age, pregnancy, sexual orientation, gender identity, ancestry, religion, national origin, veteran status, physical or mental disability, reprisal, or any other characteristic protected by federal, state, or local law.