Temporary Fiscal Receptionist

Northern Valley Indian Health; Willows (CA); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Supplemental benefits

Job summary

Northern Valley Indian Health is hiring for a Willows-based receptionist/administrative assistant to support the Willows Administration building. You will greet visitors, answer calls, and help maintain a welcoming, confidential environment for staff and patients.

Ideal candidates have at least one year in reception or customer service, strong communication skills, and a valid California driver's license. CPR may be provided by NVIH; duties include mail, supplies, and coordinating meetings and

Qualifications

• One year of receptionist and/or customer service experience preferred.
• High School graduate or equivalent.
• Demonstrate effective written and verbal communication skills.
• Effective interpersonal skills in maintaining work relationships.
• Commitment to confidentiality relating to patients, vendors, and co-workers.
• Willingness to attend trainings as needed.
• Valid California driver’s license and proof of insurance.

Responsibilities

• Greet visitors and route them to the appropriate personnel, maintaining confidentiality and security.
• Answer telephone calls and route calls to appropriate personnel.
• Maintain excellent customer service when interacting with visitors and employees.
• Arrange for supplies for meetings, setup meeting supplies, and handle clean up after meetings.
• Coordinate in-house checkouts for GSA vehicles and manage keys and fuel cards.
• Process daily mail and deliveries and maintain receiving logs.

Skills

Receptionist

Customer service

Written and verbal communication

Confidentiality

California driver's license

Education

High School diploma or equivalent

Tools

Microsoft Office

Job description

At Northern Valley Indian Health, our message has always been clear. YourHealth Is Our Mission.

At NVIH we have a culture based around prioritizing the health andwell-being of not just our patients and community members but ouremployees as well. From comprehensive insurance coverage, extensive paidtime off, and numerous supplemental benefits, NVIH has consistentlyshown employees how we value their personal and professional well-being.We are a growing organization but will always remain firm in ourcommitment to employee health and well-being. If you are ready to be apart of our mission, we encourage you to. We understand thatchoosing your next employer is an important decision and you may needmore information; if so please give our recruiting team a call at (530)-433-2600 (extension 1100).

POSITION SUMMARY : Handle various administrative and fiscal tasks for the Willows Administration building.

ESSENTIAL JOB FUNCTIONS : The list that follows is not intended as a comprehensive list, but rather to provide a representative summary of the major duties and responsibilities. Incumbent(s) will be required to perform a variety of duties listed, including but not limited to:

• Greet visitors and route them to the appropriate personnel, maintaining confidentiality and security.
• Answer telephone calls and route calls to appropriate personnel.
• Maintain excellent customer service when interacting with visitors and employees.
• Arrange for supplies for meetings, setup meeting supplies, and handle clean up after meetings.
• Arrange for site-wide staff appreciation events, obtain supplies, handle clean up after events.
• Ensure daily processing of mail and deliveries to include receiving logs, pick up and distribution of inter-office mail, U.S. Postal mail, express mail, and supply deliveries.
• Maintain highest level of controls and ethics especially in handling cash receipts and disbursements.
• Work closely with the Fiscal and Administrative staff on the administrative components of NVIH and assist with special projects and activities.
• Coordinate the in-house checkout for all GSA vehicles. Maintain security for all keys and fuel cards.
• Coordinate the handling of the monthly fuel logs and submit monthly report to the CFO.
• Plan for coverage at all times when away from the office running errands or on PTO. Maintain excellent dependability.
• Coordinate with Purchasing to ensure proper delivery, and documentation for all supplies received at the building.
• Perform other administrative activities from time-to-time in the absence of the Accounts Payable.
• Other duties as assigned.

employees are expected to:

- Provide the highest possible level of service to clients;

- Promote teamwork and cooperative effort among employees;

- Maintain safe practices; and

- Abide by current NVIH's policies and procedures.

Experience and Skills

REQUIRED QUALIFICATIONS

The following knowledge, skills, and abilities are required for an employee to successfully perform their duties.

• One (1) year of receptionist and/or customer service experience preferred.
• High School graduate or equivalent, GED.
• Demonstrate effective written and verbal communication skills.
• Effective interpersonal skills in maintaining effective work relationships.
• Commitment to maintain confidentiality as it relates to patients, vendors, and co-workers.
• Sensitivity to those with different life styles and to the Native American culture.
• Willingness to continue to learn and to attend trainings as needed.
• Valid California driver’s license and proof of personal liability vehicle insurance as required by California state law.
• Current CPR card. (CPR Training may be provided by NVIH upon hire).