TEMPORARY FINANCIAL ANALYST 5

University of California Office of the President; Oakland (CA); Hybrid; USD 76,000 - 110,000; Full time

Job summary

University of California Office of the President seeks a Senior Finance and Resource Manager to lead division budgeting, forecasting and financial reporting for UCNL, LBNL, LANL and LLNL activities. You will partner with campus leaders, DOE contracts, and the Berkeley Lab Foundation to ensure funds are managed accurately and efficiently.

The role requires deep knowledge of finance policies, strong communication with executive leadership, and experience in complex budgeting and audits.

Qualifications

• Bachelor's degree required.
• Minimum 8 years of relevant experience in budget, finance, operations and/or human resources.
• Expert knowledge of finance policies, practices, and systems.
• Ability to analyze complex data and report findings clearly.
• Strong communication skills to executive leadership.

Responsibilities

• Oversee division finance, including budgeting, forecasting and reporting.
• Lead budgeting for UCNL and related entities and coordinate with BFO.
• Manage LBNL and LANL/LLNL financial activities and audits as liaison.
• Prepare detailed financial analyses and transfer requests across locations.
• Develop annual LBNL HOC proposals and ensure compliance with policies.
• Support strategic financial planning and executive reporting.

Skills

Budget management

Financial analysis

Communication

Strategic planning

Education

Bachelor's degree in related area

Job description

Job Title: Financial Analyst 5

Job #: 89449

Job ID

89449

Location

Oakland

Full/Part Time

Full Time

Position Base: Oakland

UC OFFICE OF THE PRESIDENT

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President

DEPARTMENT OVERVIEW

The Regents of the University of California have a long and rich history in the management and operation of three U.S. Department of Energy (DOE) national laboratories as a service to the nation since 1931: Lawrence Berkeley National Laboratory (LBNL) since 1931, Los Alamos National Laboratory (LANL) since 1943 and Lawrence Livermore National Laboratory (LLNL) since 1952.

POSITION SUMMARY

This TEMPORARY position through our Temporary Office of the President Staffing program.

Key Responsibilities

Reporting to Chief of Staff (COS), the Senior Finance and Resource Manager oversees and is accountable for all aspects of division finance, including the division's financial accounting, operating budget and forecasts; financial activities for LBNL and the special purpose entities managing LANL and LLNL; LBNL Home Office Costs (HOC) annual proposal, audit, and compliance; UCNL operating and reserve fund management; and faculty and consultant billing and reimbursement.

• [50%] UCNL Budget Development and Financial Management: Responsibilities include the administration of a complex budget with multiple financial units; fiscal administration and controls; oversight of resource allocation. Develop the division's annual revenue and expense budget and report quarterly forecast. Review monthly budget-to-actual reports to monitorbudgetandfinancialactivityonaregularbasis.Responsibleforensuringthatexpenses do not exceed the approved budget, and that all transactions are processed in compliance with university policies and procedures. Coordinate with the UCOP Budget and Finance Office (BFO) to evaluate budget strategy to meet UCNL short-term and long-term strategic planning.

• Responsibleformonth-endclose,quarterlyforecast, andyear-endclosefinancialtransactions. Prepare annual Budget vs. Actual analysis and present to UCNL division. Collaborate with UCNL leaders and UC campuses on Inter-location Transfers of Fund (ITFs), as well as fund transfers to/from UC's affiliated National Laboratories and the federal government. Provide financial expertisetothedivisiononvariousfinancialpoliciesandprocedures. Provide UCNL leadership regular detailed, actionable financial reports for division.Manageandoversee budgets and expenditures for UCNL projects and programs.

• [30%] LBNL Financial Management: Manage fee earned by UC under LBNL prime contract (UC Management Fee) and unallowable expenses. Partner with LBNL Chief Financial Officer (CFO) Office to develop LBNL Management Report and record UC earned revenue and unallowable expenses to UC financial system. Reconcile UC Management Fee after DOE issues annual performance rating. Reconcile LBNL net fee and execute related communications and financial transfers. Manage fundsrelatedtodebtservicingofcapitalprojectsandtooperationofLBNLguesthouse.Actas the division's financial liaison to the Berkeley Lab Foundation.

• [5%] LANL/LLNLFinancialManagement:Manage feerevenueearnedbyUCformanagingLANL and LLNL via special purpose entities. Record UC earned revenue and unallowable expenses to UC financial system. PrepareannualspendplanforRegentalapprovalonallocationofestimatedLANL and LLNLfeeandprepare annual spend plan reconciliation based on actual fee.

• [5%] LBNL Home Office Costs (HOC) Proposal Development: Lead development of annual LBNL HOC proposal in collaboration with UCNL staff and various UCOP divisions and departments. Partner with UCOP BFO and departments on annual HOC budget request. ApplydifferentmethodologyandusecomplexExcelmodelstoexcludeFederalunallowablecosts. Compile funding requests from UCNL and UCOP departments to develop annual HOC proposal for UCNL Executive Director's review and approval to submit to DOE Site Office for final approval.

• [10%] LBNL HOC Audit Administration: Responsible for the annual audit process. Prepare HOC reports as requested. Coordinate with LBNL CFO Office, UCOP BFO, and UC Controller's Office to respond to LBNL auditor's Request for Documentation (RFD) and provide documentation to audit testing samples. Provide the auditor with the UCNL annual allocation rate and UCNL staff labor certification letters. Explore ways to improve efficiencies of audit process. Prepare financial journals to transfer HOC fund to UCOP indirect cost fund.

Minimum Qualifications

• Bachelor's Degree

• Minimum 8 years of relevant experience in providing sophisticated, mission-critical services, including budget, finance, operations and/or human resources.

• Expert knowledge of finance policies, practices, and systems.

• Ability to identify, collect, analyze, and report on complex data.

• Expert ability to effectively communicate complex information to executive leadership and management both verbally and in writing in a clear and concise manner.

• Expert ability using multiple spreadsheet and database software tools to synthesize and integrate information for highly complex, strategic financial analysis, fiscal management, and financial reports.

• Expert knowledge and understanding of federal government agency requirements and UC/DOE contracts.

Preferred Qualifications

• Advanced Degree

• Experience within higher education or national laboratory

Education

• Bachelor's degree in related area and / or equivalent experience / training

SPECIAL CONDITIONS

This position is eligible for a hybrid/remote work arrangement within the state of California. The selected candidate must reside within the state of California, or be willing to relocate, and will be required to report to work in person in Oakland, CA on a hybrid schedule.

SALARY AND BENEFITS

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs It is not typical for an individual to be offered a salary at or near the top of the salary grade for a position. The full salary range shows the growth potential for this position,

Job Title: Financial Analyst 5

Payroll Title: FINANCIAL ANL 5

Job Code: 000216

Salary Grade: 25

PayScale/ budgeted hourly range: $55.46/hour - $80.51/hour, Salary offers are determined based on final candidate qualifications and experience.

Application Review Date

The position will be open until filled.

Conditions of Employment

As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, are currently being investigated for misconduct, left a position during an investigation for alleged misconduct, or have filed an appeal with a previous employer.

• "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer.

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

EEO STATEMENT

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

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