Temporary Executive Coordinator-Office of Shared Administration-Kanawha Co.

State of West Virginia; West Virginia; On-site; USD 18,000 - 26,000; Full time

Job summary

West Virginia OEMS is seeking a Temporary Executive Coordinator to provide administrative and program support to the OEMS Education Unit in Kanawha County. The role involves coordinating EMS education, testing, instructor and educational institute processes, and maintaining records and communications with EMS personnel and the public.

Ideal candidates will have strong organizational skills, attention to detail, and the ability to manage multiple deadlines while following OEMS policies and

Qualifications

• Experience with scheduling, testing coordination, and records management.
• Proctors EMS examinations and manages instructor applications.
• Communicates with EMS personnel, instructors, and the public.
• Ability to interpret OEMS policies and procedures.
• Maintains organized records and calendars.

Responsibilities

• Schedule and coordinate EMS certification and testing.
• Proctor EMS examinations and ensure testing procedures are followed.
• Review and maintain EMS instructor applications and records.
• Review and maintain EMS educational institute applications and renewals.
• Assist with inspections and documentation for education programs.
• Communicate with EMS agencies, institutes, instructors, students, and the public.
• Prepare, format, and proofread correspondence and reports.
• Schedule meetings and maintain calendars.
• Maintain confidentiality.
• Handle inquiries requiring policy knowledge.
• Support office procedures and records management.

Skills

Office procedures

English grammar

Record keeping

Written & verbal communication

Confidentiality

Customer service

Tools

MS Office Suite

Digital document management

Electronic filing

Typing

Job description

WEST VIRGINIA OFFICE OF EMERGENCY MEDICAL SERVICES
WEST VIRGINIA DEPARTMENT OF HEALTH
LOCATION: KANAWHA COUNTY
SALARY: $16/HR

Nature of Work

The West Virginia Office of Emergency Medical Services (OEMS) is seeking a Temporary Executive Coordinator to provide administrative and program support to the OEMS Education Unit. This position performs responsible clerical and administrative duties associated with the daily operations of the Education Unit. The employee will assist with EMS education, testing, instructor and educational institute processes, records management, scheduling, correspondence, and communication with EMS personnel, instructors, educational institutions, and the public.

The position requires strong organizational skills, attention to detail, the ability to manage multiple assignments and deadlines, and the ability to interpret and follow established OEMS policies, procedures, and requirements.

Examples of Work / Essential Duties

• Schedule and coordinate EMS certification and other required testing, including testing dates, locations, candidates, and related documentation.
• Proctor EMS examinations and ensure established testing procedures and requirements are followed.
• Receive, review, process, and maintain EMS instructor applications and supporting documentation.
• Receive, review, process, and maintain EMS educational institute applications, renewals, and related records.
• Assist Education Unit staff with educational institute inspections, including scheduling, preparing documentation, maintaining inspection records, and follow-up correspondence.
• Assist with the administration and coordination of EMS education programs and activities.
• Communicate with EMS agencies, educational institutes, instructors, students, and other stakeholders regarding testing, applications, education requirements, documentation, and program processes.
• Prepare, format, and proofread correspondence, reports, memoranda, and other documents.
• Schedule meetings and appointments and maintain calendars related to Education Unit activities.
• Handle confidential documents and information with discretion.
• Respond to inquiries where knowledge of unit policy, procedure, and guidelines is required.
• Collect, request, review, and provide factual information from multiple sources to ensure accuracy and completeness.
• Coordinate activities related to Education Unit functions by planning and implementing office procedures.
• Maintain organized electronic and paper records and ensure documentation is accurate and complete.
• Assist with routine reports, data collection, tracking, and other administrative projects.
• Perform other related duties as assigned.

Knowledge, Skills, and Abilities

• Knowledge of general office procedures, including digital document management, electronic filing, typing, and operation of office technology.
• Knowledge of English grammar, spelling, and principles of clear written communication.
• Ability to apply policies and procedures of the Education Unit.
• Ability to organize and maintain records and manage multiple schedules and deadlines.
• Ability to greet and interact professionally with the public, EMS personnel, instructors, students, and educational institutions in person and/or by telephone.
• Ability to communicate effectively, both orally and in writing.
• Ability to maintain confidentiality and work independently while supporting the Education Unit team.