Temporary Executive Coordinator-Office of Shared Administration-Kanawha Co.

West Virginia; Charleston (WV); On-site; USD 18,000 - 26,000; Full time

Job summary

West Virginia Office of Emergency Medical Services, part of the West Virginia Department of Health, seeks a Temporary Executive Coordinator to provide administrative and program support to the Education Unit. The role handles clerical duties, records management, scheduling and communications with EMS personnel, instructors and institutions.

The position requires strong organizational skills, attention to detail, and the ability to follow OEMS policies and procedures while managing multiple

Qualifications

• Strong organizational skills and attention to detail.
• Ability to interpret OEMS policies and guidelines.
• Excellent written and oral communication.
• Ability to manage multiple schedules and deadlines.

Responsibilities

• Coordinate EMS certification testing dates, locations and candidates.
• Proctor EMS examinations and ensure testing procedures are followed.
• Process EMS instructor applications and educational institute records.
• Assist with inspections, scheduling and documentation for Education Unit.
• Prepare correspondence, reports and meeting calendars.
• Handle confidential documents with discretion and respond to policy-based inquiries.

Skills

Office procedures

Written communication

Organizational skills

Confidentiality

Customer interaction

Tools

Digital document management

Electronic filing

Typing

Office technology

Job description

TEMPORARY EXECUTIVE COORDINATOR

WEST VIRGINIA OFFICE OF EMERGENCY MEDICAL SERVICES WEST VIRGINIA DEPARTMENT OF HEALTH LOCATION: KANAWHA COUNTY SALARY: $16/HR

Nature of Work

The West Virginia Office of Emergency Medical Services (OEMS) is seeking a Temporary Executive Coordinator to provide administrative and program support to the OEMS Education Unit. This position performs responsible clerical and administrative duties associated with the daily operations of the Education Unit. The employee will assist with EMS education, testing, instructor and educational institute processes, records management, scheduling, correspondence, and communication with EMS personnel, instructors, educational institutions, and the public.

The position requires strong organizational skills, attention to detail, the ability to manage multiple assignments and deadlines, and the ability to interpret and follow established OEMS policies, procedures, and requirements.

Examples of Work / Essential Duties

• Schedule and coordinate EMS certification and other required testing, including testing dates, locations, candidates, and related documentation.
• Proctor EMS examinations and ensure established testing procedures and requirements are followed.
• Receive, review, process, and maintain EMS instructor applications and supporting documentation.
• Receive, review, process, and maintain EMS educational institute applications, renewals, and related records.
• Assist Education Unit staff with educational institute inspections, including scheduling, preparing documentation, maintaining inspection records, and follow-up correspondence.
• Assist with the administration and coordination of EMS education programs and activities.
• Communicate with EMS agencies, educational institutes, instructors, students, and other stakeholders regarding testing, applications, education requirements, documentation, and program processes.
• Prepare, format, and proofread correspondence, reports, memoranda, and other documents.
• Schedule meetings and appointments and maintain calendars related to Education Unit activities.
• Handle confidential documents and information with discretion.
• Respond to inquiries where knowledge of unit policy, procedure, and guidelines is required.
• Collect, request, review, and provide factual information from multiple sources to ensure accuracy and completeness.
• Coordinate activities related to Education Unit functions by planning and implementing office procedures.
• Maintain organized electronic and paper records and ensure documentation is accurate and complete.
• Assist with routine reports, data collection, tracking, and other administrative projects.
• Perform other related duties as assigned.

Knowledge, Skills, and Abilities

• Knowledge of general office procedures, including digital document management, electronic filing, typing, and operation of office technology.
• Knowledge of English grammar, spelling, and principles of clear written communication.
• Ability to apply policies and procedures of the Education Unit.
• Ability to organize and maintain records and manage multiple schedules and deadlines.
• Ability to greet and interact professionally with the public, EMS personnel, instructors, students, and educational institutions in person and/or by telephone.
• Ability to communicate effectively, both orally and in writing.
• Ability to maintain confidentiality and work independently while supporting the Education Unit team.