Accounts Payable - Receivable Administrator

Balfour Beatty plc; Dallas (TX); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical, Dental, Vision and Life Insurance

401(k) with company match

Tuition Assistance

Vacation Time

Sick Time

Job summary

A leading construction management company in Dallas, TX, is seeking an Accounts Payable - Receivable Administrator to handle invoices, payments, and vendor setup. The ideal candidate will have at least five years of experience in accounts payable, exceptional attention to detail, and strong organizational skills. This role requires compliance monitoring and the ability to work under strict deadlines. A competitive benefits package offered, including medical insurance, retirement plans, and more.

Qualifications

• Minimum of five years of accounts payable experience in a high volume environment.
• Strong knowledge of accounts payable and accounts receivable processing.
• Experience using JD Edwards is preferred.

Responsibilities

• Process accounts payable payments accurately and timely.
• Manage cash receipts processing and deposit checks received.
• Ensure compliance with Federal regulations during vendor setup.

Skills

Accounts payable processing

Attention to detail

Multi-tasking

Communication skills

Organizational skills

Education

High School Diploma or equivalent

Tools

JDE

Microsoft Excel

Microsoft Word

Job description

Accounts Payable - Receivable Administrator

Become Part of Our Team

As an industry leader Balfour Beatty offers employees a comprehensive benefits package with competitive salaries and more including:

• Medical, Dental, Vision and Life Insurance
• Health Savings Account
• 401(k) with company match
• Flexible Spending Accounts (Dependent & Medical Reimbursement)
• Vacation Time
• Sick Time
• Holidays
• Tuition Assistance
• Employee Referral Bonus

Summary

Balfour Beatty is seeing an Accounts Payable - Receivable Administrator to join our team in Dallas, TX. This individual will process accounts payable, accounts receivable, and project set up in a fast‑paced environment that relies on accuracy and timeliness. The Accounts Payable - Receivable Administrator must also be alert for and report to management possible compliance issues. This position requires the ability to multi‑task and be highly detail‑oriented due to strict time constraints within a service bureau setting.

Essential Functions

• Cash receipts processing in fast paced environment.
• Responsible for the deposit and recording of all checks received in the main office from the lock box.
• Process accounts payable payment groups by deadline.
• Print checks, create ACH files, and post payment transactions meeting all required deadlines.
• Review all payment exception requests and supporting documents ensuring that appropriate authorization is included.
• Process garnishment payments.
• Process employee expense reimbursement payments.
• Accurately and timely process all special payment instructions.
• Process accounts payable payments by check and/or ACH payment (Textura & Paymode X).
• Respond to Check Status inquiries through Fresh Services and review requests for voids and reissues providing appropriate information.
• Review all requests for vendor set up through Fresh Services ensuring compliance with Federal regulations and Company policies/procedures and complete vendor set up in the accounting system (JDE).
• Accurately enter invoices into JDE.
• Accurately complete project set up verifying that appropriate supporting documentation and approval is received.
• Enter all electronic fund transfers into JDE ensuring all transfers are entered prior to the month end close deadline.
• Respond to requests for Credit Safe reports.
• Provide appropriate information for credit applications for Shared Services internal customers.
• Maintain an organized electronic filing system for all shared email boxes and in Fresh Services.
• Respond to all requests for information within 1 business day of receipt. If request cannot be completed within 1 business day, work with customer to determine a mutually acceptable date for request completion. Vendor establishment and maintenance.
• Responsible for obtaining appropriate tax forms (W8/W9).
• Determine 1099 requirements.

Promote Customer Relations

• Builds effective relationships with project teams, functional departments, customers, vendors, and user groups that reflect and support company core values and meets or exceeds the customer’s expectations.
• Actively participates in industry, client, and community relations to enhance company image.

Culture, Leadership and Employee Development

• Promotes our Creed. Communicates our vision and purpose through Service, Talent & Choices.
• Serves as a role model and promotes professional behavior.
• Participates in personal career development through training, participates in software training and seminars as applicable for this position.

Performs other related duties as assigned.

Working Conditions

The majority of work is completed in an office setting with intermittent sitting, standing and walking. This will begin as an in‑office position and ease into a hybrid role once the employee becomes acclimated. No travel is required.

Education, Experience, and Knowledge

• High School Diploma or equivalent
• A minimum of five (5) years of accounts payable experience in a high volume environment; accounts receivable processing experience a plus
• Strong knowledge of accounts payable and accounts receivable processing related work processes and best practices
• Strong computer skills in word processing and spreadsheet software. Demonstrates proficiency using a personal computer (PC), company communication tools (e.g. email, internet), and Microsoft products (e.g., Word, Excel, Outlook)
• Ten key by touch
• Construction industry experience a plus
• JD Edwards experience preferred
• Strong verbal and written communication skills
• Excellent multi‑tasking capabilities while maintaining organization and meticulous attention to detail
• Ability to act as a change management agent, working to facilitate the integration of newly acquired businesses
• Ability to maintain confidentiality at all times
• Ability to meet strict daily, weekly, monthly, and quarterly deadlines.
• Self starter, self motivated.
• Strong organizational, analytical and problem solving skills.
• Ability to interact and build rapport with peers and customers.
• Perform other duties as assigned to support team.
• Work professionally and efficiently with all levels of personnel.

About us

Balfour Beatty US is an industry‑leading provider of general contracting, at‑risk construction management and design‑build services for public and private sector clients across the nation. Performing heavy civil and vertical construction, our teams build the unique structures and infrastructure that play an important role in how people live, work, learn and play in our communities. Our teammates have an instinctive passion for innovating that is fueled by a relentless curiosity, a drive to employ lean practices and processes and the determination to find a better way. Through Zero Harm®, we are challenging the construction industry’s assumptions about safety. We believe that no level of harm should come to anyone as a result of our business.

Consistently ranked among the nation’s largest building contractors by Engineering News‑Record, our US business is a subsidiary of London‑based Balfour Beatty plc (LSE: BBY).

Balfour Beatty is an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by federal, state or local law.

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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