Temporary Certification Compliance Specialist

SmartyPants Vitamins; United States; Remote; USD 52,000 - 66,000; Full time

Job summary

SmartyPants Vitamins is seeking a Temporary Certification Compliance Specialist to maintain the VMS Co-Op compliance systems and ensure conformity with regulatory and quality requirements, focusing on certification management. You will stay current with SOPs and industry guidelines while collaborating with the Regulatory Affairs team.

Located in El Segundo, CA (Remote), the role reports to the Director of Regulatory Affairs and requires 3–5 years in FDA-regulated settings, a science degree, and

Qualifications

• 3-5 years of regulatory/compliance experience in an FDA-regulated industry.
• Dietary supplement experience strongly preferred.
• Bachelor’s degree in Chemistry, Nutrition Science, Biology, or similar.
• Must be current with cGMPs and regulations.
• Experience with certification management is a plus.

Responsibilities

• Certify products and maintain active certifications with third-party bodies and retailers.
• Update SOPs and forms to maintain compliance.
• Stay up-to-date with changes to certification requirements and regulations.
• Initiate continuous improvement projects to drive efficiencies and improve quality and compliance.
• Inform other departments on new regulatory developments in a timely manner.
• Compose cover letters and submissions for external regulatory requests as necessary.
• Generate and report metrics related to certification status and quality control performance.
• Provide support during internal and external audits, as needed.
• Ensure all ingredients meet regulatory requirements and are approved for use in commercial production.
• Research regulations and guidelines to assess proposed changes to products and claims.

Skills

Regulatory experience

Attention to detail

Communication skills

Organizational skills

Team collaboration

Multitasking & prioritization

Education

Bachelor's degree in a scientific discipline

Tools

Microsoft Office Suite

Database management

Job description

THE ROLE: TEMPORARY CERTIFICATION COMPLIANCE SPECIALIST

Reporting to the Director of Regulatory Affairs, the Certification Compliance Specialist will maintain the VMS Co-Op compliance systems to ensure the continued conformity of compliance with established regulatory and quality requirements with a focus on certification management. In this role you will demonstrate the behaviors of thoroughness, results orientation, adaptability, tenacity, and initiative. You will be responsible for keeping up to date with SOPs and current industry and regulatory guidelines and regulations.

KEY RESPONSIBILITIES:

• Certify products and maintain active certifications with various 3rd party certification bodies and retailer registrations for USDA Organic, NSF, Non-GMO, CVS, Whole Foods, etc.
• Stay up-to-date with changes to certification requirements and regulations, where applicable
• Create and update SOP’s and forms, as required to maintain compliance
• Initiate continuous improvement projects to drive efficiencies and improve quality and compliance
• Inform other departments on new regulatory developments in a timely manner
• Compose cover letters and summaries, assemble/format submissions, for external regulatory requests/requirements as necessary
• Generate and report metrics related to certification status and quality control performance
• Provide support during internal and external audits, as needed
• Ensure all ingredients meet regulatory requirements and are approved for use in commercial production
• Research regulations and guidelines to provide effective regulatory assessment of proposed changes to products and claims
• Ad hoc duties as needed to support the team and projects

CAPABILITIES + SKILLS REQUIRED

• 3-5 years of regulatory and/or compliance experience in an FDA-regulated industry, dietary supplement experience is strongly preferred
• Bachelor’s degree in a Scientific Discipline such as Chemistry, Nutrition Science, Biology, etc.
• Must have working knowledge and be current with cGMP’s and regulations
• Experience with certification management is a plus
• Excellent organizational skills, including ability to handle multiple tasks, meet deadlines, and prioritize assignments with a focus on internal and external customer service
• Meticulous attention to detail including excellent proofreading skills
• Excellent communication skills, both verbal and written
• Ability to work collaboratively in diverse teams and peer relationships
• Must have advanced working knowledge of standard business software packages (Microsoft), including database management skills with ability to produce detailed reports
• Consistently demonstrates professional, positive, and approachable attitude/demeanor
• Ability to work effectively in a high-pressure, fast paced environment

THE DETAILS

LOCATION: El Segundo, CA (Remote)

MANAGER: Director of Regulatory Affairs

PLEASE NOTE: Candidates must be authorized to work in the United States without sponsorship.

The pay range for this position is $38-48 per hourdependent on experience.