Temporary Certification Compliance Specialist

SmartyPants Vitamins; Los Angeles (CA); On-site; USD 52,000 - 66,000; Full time

Job summary

SmartyPants Vitamins is seeking a Temporary Certification Compliance Specialist to maintain our compliance systems and ensure certification across USDA Organic, NSF, Non-GMO, CVS, and Whole Foods.

Reporting to the Director of Regulatory Affairs, the role emphasizes staying current with cGMPs, creating SOPs, and providing audit support while coordinating with multiple departments in a fast-paced environment.

Qualifications

• 3-5 years of regulatory/compliance experience in an FDA-regulated industry (dietary supplements preferred).
• Bachelor's degree in Chemistry, Nutrition Science, Biology or related field.
• Must have working knowledge and be current with cGMP’s and regulations.
• Experience with certification management is a plus.
• Excellent organizational and communication skills.

Responsibilities

• Certify products and maintain active certifications with various 3rd party certification bodies and retailer registrations for USDA Organic, NSF, Non-GMO, CVS, Whole Foods, etc.
• Stay up-to-date with changes to certification requirements and regulations, where applicable
• Create and update SOP’s and forms, as required to maintain compliance
• Initiate continuous improvement projects to drive efficiencies and improve quality and compliance
• Inform other departments on new regulatory developments in a timely manner
• Compose cover letters and summaries, assemble/format submissions, for external regulatory requests/requirements as necessary
• Generate and report metrics related to certification status and quality control performance
• Provide support during internal and external audits, as needed
• Ensure all ingredients meet regulatory requirements and are approved for use in commercial production
• Research regulations and guidelines to provide effective regulatory assessment of proposed changes to products and claims
• Ad hoc duties as needed to support the team and projects

Skills

Regulatory compliance

FDA regulations

cGMP knowledge

Documentation

Cross-functional communication

Education

Bachelor's degree in a scientific field

Tools

Microsoft Office

Database reporting

Certification management software

Job description

Temporary Certification Compliance Specialist

THE ROLE: TEMPORARY CERTIFICATION COMPLIANCE SPECIALIST

Reporting to the Director of Regulatory Affairs, the Certification Compliance Specialist will maintain the VMS Co-Op compliance systems to ensure the continued conformity of compliance with established regulatory and quality requirements with a focus on certification management. In this role you will demonstrate the behaviors of thoroughness, results orientation, adaptability, tenacity, and initiative. You will be responsible for keeping up to date with SOPs and current industry and regulatory guidelines and regulations.

KEY RESPONSIBILITIES:

• Certify products and maintain active certifications with various 3rd party certification bodies and retailer registrations for USDA Organic, NSF, Non-GMO, CVS, Whole Foods, etc.
• Stay up-to-date with changes to certification requirements and regulations, where applicable
• Create and update SOP’s and forms, as required to maintain compliance
• Initiate continuous improvement projects to drive efficiencies and improve quality and compliance
• Inform other departments on new regulatory developments in a timely manner
• Compose cover letters and summaries, assemble/format submissions, for external regulatory requests/requirements as necessary
• Generate and report metrics related to certification status and quality control performance
• Provide support during internal and external audits, as needed
• Ensure all ingredients meet regulatory requirements and are approved for use in commercial production
• Research regulations and guidelines to provide effective regulatory assessment of proposed changes to products and claims
• Ad hoc duties as needed to support the team and projects

CAPABILITIES + SKILLS REQUIRED

• 3-5 years of regulatory and/or compliance experience in an FDA-regulated industry, dietary supplement experience is strongly preferred
• Bachelor’s degree in a Scientific Discipline such as Chemistry, Nutrition Science, Biology, etc.
• Must have working knowledge and be current with cGMP’s and regulations
• Experience with certification management is a plus
• Excellent organizational skills, including ability to handle multiple tasks, meet deadlines, and prioritize assignments with a focus on internal and external customer service
• Meticulous attention to detail including excellent proofreading skills
• Excellent communication skills, both verbal and written
• Ability to work collaboratively in diverse teams and peer relationships
• Must have advanced working knowledge of standard business software packages (Microsoft), including database management skills with ability to produce detailed reports
• Consistently demonstrates professional, positive, and approachable attitude/demeanor
• Ability to work effectively in a high-pressure, fast paced environment

THE DETAILS

MANAGER: Director of Regulatory Affairs

PLEASE NOTE: Candidates must be authorized to work in the United States without sponsorship.

The pay range for this position is $38-48 per hour dependent on experience.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in SmartyPants Vitamins’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.