Temporary Billing Services Representative

Wilson Sonsini Goodrich & Rosati; San Diego (CA); Hybrid; USD 37,000 - 50,000; Full time

Job summary

Wilson Sonsini Goodrich & Rosati is seeking a Temporary Billing Services Representative to support the Client Accounting team for about six months. The role focuses on preparing prebills and generating client invoices for assigned attorneys, with a hybrid work option in the U.S.

offices. Responsibilities include reviewing time entries for proper coding, ensuring compliance with e-billing guidelines, and handling prebills, write-offs, and invoice distribution.

Qualifications

• 2+ years of billing or accounting experience.
• Bachelor’s degree or equivalent experience preferred.
• Proficient in Outlook, Excel and Word.
• Law Firm experience and proficiency in Aderant or other legal billing software is a plus.
• Understanding of electronic billing a plus.
• Strong analytical skills; ability to assess information, anticipate issues and outcomes and to make effective decisions.
• Strong written and verbal communication skills; ability to exchange information and to present ideas, report facts and other information clearly and concisely.
• Ability to organize time, prioritize workload effectively, and work independently.
• Team player

Responsibilities

• Coordinate and maintain billing portfolios for assigned Billing Attorneys.
• Review time entries to ensure proper matter coding, billing rates and compliance with attorney/client/e-billing guidelines.
• Follow up with attorneys and/or secretaries to ensure timely return of prebills.
• Process all prebill revisions, including edit, transfer and write-off of time, and ensure timely and accurate preparation of client invoices.
• Application of internal policies and procedures related to billing adjustments and other special billing requirements.
• Distribute invoices to clients via mail, email or e-billing, as required.
• Monthly review and follow-up on WIP aging to ensure matters on hold are billed promptly when complete.
• Monthly review of Unapplied and Retainer accounts and timely application to client invoices.
• Maintain record of special billing instructions for attorneys and clients.
• Respond to attorney and client billing requests and inquiries.
• Special projects as required

Skills

Billing experience

Outlook

Excel

Word

Aderant or legal billing software

Electronic billing knowledge

Strong analytical skills

Time management

Team player

Education

Bachelor’s degree or equivalent

Tools

Aderant

Outlook

Excel

Word

Job description

The firm is seeking a Temporary Billing Services Representative to join our growing Client Accounting team for approximately 6 months. The primary function of the role is to prepare and edit prebills and generate client invoices for assigned attorneys.

This temporary role is available for a hybrid work schedule in any of our U.S. offices.

Responsibilities:

• Coordinate and maintain billing portfolios for assigned Billing Attorneys
• Review time entries to ensure proper matter coding, billing rates and compliance with attorney/client/e-billing guidelines
• Follow up with attorneys and/or secretaries to ensure timely return of prebills
• Process all prebill revisions, including edit, transfer and write-off of time, and ensure timely and accurate preparation of client invoices
• Application of internal policies and procedures related to billing adjustments and other special billing requirements
• Distribute invoices to clients via mail, email or e-billing, as required
• Monthly review and follow-up on WIP aging to ensure that matters on hold are clearly noted and are billed as soon as possible once completed
• Monthly review of Unapplied and Retainer accounts and timely application of same to client invoices
• Maintain record of special billing instructions for attorneys and clients
• Respond to attorney and client billing requests and inquiries
• Special projects as required

Qualifications:

• 2+ years of billing or accounting experience preferred
• Bachelor’s degree or equivalent experience preferred
• Proficient in Outlook, Excel and Word
• Law Firm experience and proficiency in Aderant or other legal billing software is a plus
• Understanding of electronic billing a plus
• Strong analytical skills; ability to assess information, anticipate issues and outcomes and to make effective decisions
• Strong written and verbal communication skills; ability to exchange information and to present ideas, report facts and other information clearly and concisely
• Ability to organize time, prioritize workload effectively, and work independently
• Team player

The primary location for this job posting is in Palo Alto, but other locations may be listed. The actual base pay offered will depend upon a variety of factors, including but not limited to the selected candidate’s qualifications, years of relevant experience, level of education, professional certifications and licenses, and work location. The anticipated pay range for this position is as follows:

Palo Alto, New York, San Francisco: $29.83 - $40.36 per hour.

Austin, Boston, Boulder, Century City, Delaware, Los Angeles, Salt Lake City, San Diego, Seattle, Washington, D.C.: $26.97 - $36.49 per hour.