Temporary Billing Services Representative

Wilson Sonsini Goodrich & Rosati; Palo Alto (CA); Hybrid; USD 41,000 - 55,000; Full time

Job summary

Wilson Sonsini Goodrich & Rosati is seeking a Temporary Billing Services Representative to support the Client Accounting team for approximately six months. The role focuses on preparing prebills and generating client invoices for assigned attorneys, with a hybrid or fully remote schedule available across U.S.

offices. Ideal candidates have 2+ years in billing or accounting, proficiency with Outlook/Excel/Word, and familiarity with legal billing software such as Aderant.

Qualifications

• 2+ years of billing or accounting experience preferred.
• Bachelor’s degree or equivalent experience preferred.
• Proficient in Outlook, Excel and Word.
• Law Firm experience and proficiency in Aderant or other legal billing software is a plus.
• Understanding of electronic billing a plus.
• Strong analytical skills; ability to assess information, anticipate issues and outcomes and to make effective decisions.
• Strong written and verbal communication skills; ability to exchange information and to present ideas, report facts and other information clearly and concisely.
• Ability to organize time, prioritize workload effectively, and work independently.
• Team player.

Responsibilities

• Coordinate and maintain billing portfolios for assigned Billing Attorneys.
• Review time entries to ensure proper matter coding, billing rates and compliance with attorney/client/e-billing guidelines.
• Follow up with attorneys and/or secretaries to ensure timely return of prebills.
• Process all prebill revisions, including edit, transfer and write-off of time, and ensure timely and accurate preparation of client invoices.
• Apply internal policies and procedures related to billing adjustments and other special billing requirements.
• Distribute invoices to clients via mail, email or e-billing, as required.
• Monthly review and follow-up on WIP aging to ensure matters on hold are billed promptly when completed.
• Monthly review of Unapplied and Retainer accounts and timely application of same to client invoices.
• Maintain record of special billing instructions for attorneys and clients.
• Respond to attorney and client billing requests and inquiries.
• Special projects as required.

Skills

Billing experience

Accounting experience

Strong analytical skills

Strong communication skills

Time management

Team player

Education

Bachelor's degree or equivalent

Tools

Outlook

Excel

Word

Aderant or legal billing software

Job description

Temporary Billing Services Representative

Full-Time Fully Remote or Hybrid (Business Professionals Only)

Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 1,100 attorneys in 17 offices: 13 in the U.S., two in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow exceptional opportunities for professional achievement and career growth.

The firm is seeking a Temporary Billing Services Representative to join our growing Client Accounting team for approximately 6 months. The primary function of the role is to prepare and edit prebills and generate client invoices for assigned attorneys.

This temporary role is available for a hybrid work schedule in any of our U.S. offices.

Responsibilities:

• Coordinate and maintain billing portfolios for assigned Billing Attorneys
• Review time entries to ensure proper matter coding, billing rates and compliance withattorney/client/e-billingguidelines
• Follow up with attorneys and/or secretaries to ensure timely return of prebills
• Process all prebill revisions, including edit, transfer and write-off of time, and ensure timely and accurate preparation of client invoices
• Application of internal policies and procedures related to billing adjustments and other special billing requirements
• Distribute invoices to clients via mail, email or e-billing, as required
• Monthly review and follow-up on WIP aging to ensure that matters on hold are clearly noted and are billed as soon as possible once completed
• Monthly review of Unapplied and Retainer accounts and timely application of same to client invoices
• Maintain record of special billing instructions for attorneys and clients
• Respond to attorney and client billing requests and inquiries
• Special projects as required

Qualifications:

• 2+ years of billing or accounting experience preferred
• Bachelor’s degree or equivalent experience preferred
• Proficient in Outlook, Excel and Word
• Law Firm experience and proficiency in Aderant or other legal billing software is a plus
• Understanding of electronic billing a plus
• Strong analytical skills; ability to assess information, anticipate issues and outcomes and to make effective decisions
• Strong written and verbal communication skills; ability to exchange information and to present ideas, report facts and other information clearly and concisely
• Ability to organize time, prioritize workload effectively, and work independently
• Team player

The primary location for this job posting is in Palo Alto, but other locations may be listed. The actual base pay offered will depend upon a variety of factors, including but not limited to the selected candidate’s qualifications, years of relevant experience, level of education, professional certifications and licenses, and work location. The anticipated pay range for this position is as follows:

Palo Alto, New York, San Francisco: $29.83 – $40.36 per hour.
Austin, Boston, Boulder, Century City, Delaware, Los Angeles, Salt Lake City, San Diego, Seattle, Washington, D.C.: $26.97 – $36.49 per hour.