Temporary Billing Services Representative

Wilson Sonsini Goodrich & Rosati, Professional Corporation; Palo Alto (CA); Hybrid; USD 40,000 - 55,000; Full time

Job summary

Wilson Sonsini Goodrich & Rosati, Professional Corporation is seeking a Temporary Billing Services Representative to join our Client Accounting team for about six months. The role focuses on preparing prebills and generating client invoices for assigned attorneys, with a hybrid work option in US offices.

The candidate should have 2+ years in billing or accounting, be proficient in Outlook/Excel/Word, and ideally have experience with Aderant or similar legal billing software.

Qualifications

• 2+ years of billing or accounting experience preferred.
• Bachelor's degree or equivalent experience preferred.
• Proficient in Outlook, Excel and Word.
• Law Firm experience and proficiency in Aderant or other legal billing software is a plus.
• Understanding of electronic billing a plus.
• Strong analytical skills; ability to assess information, anticipate issues and outcomes and to make effective decisions.
• Strong written and verbal communication skills; ability to exchange information and to present ideas, report facts and other information clearly and concisely.
• Ability to organize time, prioritize workload effectively, and work independently.
• Team player
• Customer service focused.

Responsibilities

• Coordinate and maintain billing portfolios for assigned Billing Attorneys
• Review time entries to ensure proper matter coding, billing rates and compliance with attorney/client/e-billing guidelines
• Follow up with attorneys and/or secretaries to ensure timely return of prebills
• Process all prebill revisions, including edit, transfer and write-off of time, and ensure timely and accurate preparation of client invoices
• Application of internal policies and procedures related to billing adjustments and other special billing requirements
• Distribute invoices to clients via mail, email or e-billing, as required
• Monthly review and follow-up on WIP aging to ensure that matters on hold are clearly noted and are billed as soon as possible once completed
• Monthly review of Unapplied and Retainer accounts and timely application of same to client invoices
• Maintain record of special billing instructions for attorneys and clients
• Respond to attorney and client billing requests and inquiries
• Special projects as required

Skills

Billing experience

Analytical skills

Microsoft Outlook

Excel

Written & verbal communication

Education

Bachelor's degree or equivalent

Tools

Aderant or legal billing software

Job description

Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 1,100 attorneys in 17 offices: 13 in the U.S., two in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow exceptional opportunities for professional achievement and career growth. The firm is seeking a Temporary Billing Services Representative to join our growing Client Accounting team for approximately 6 months. The primary function of the role is to prepare and edit prebills and generate client invoices for assigned attorneys. This temporary role is available for a hybrid work schedule in any of our U.S. offices.

Responsibilities

• Coordinate and maintain billing portfolios for assigned Billing Attorneys
• Review time entries to ensure proper matter coding, billing rates and compliance with attorney/client/e-billing guidelines
• Follow up with attorneys and/or secretaries to ensure timely return of prebills
• Process all prebill revisions, including edit, transfer and write-off of time, and ensure timely and accurate preparation of client invoices
• Application of internal policies and procedures related to billing adjustments and other special billing requirements
• Distribute invoices to clients via mail, email or e-billing, as required
• Monthly review and follow-up on WIP aging to ensure that matters on hold are clearly noted and are billed as soon as possible once completed
• Monthly review of Unapplied and Retainer accounts and timely application of same to client invoices
• Maintain record of special billing instructions for attorneys and clients
• Respond to attorney and client billing requests and inquiries
• Special projects as required

Qualifications

• 2+ years of billing or accounting experience preferred
• Bachelor's degree or equivalent experience preferred
• Proficient in Outlook, Excel and Word
• Law Firm experience and proficiency in Aderant or other legal billing software is a plus
• Understanding of electronic billing a plus
• Strong analytical skills; ability to assess information, anticipate issues and outcomes and to make effective decisions
• Strong written and verbal communication skills; ability to exchange information and to present ideas, report facts and other information clearly and concisely
• Ability to organize time, prioritize workload effectively, and work independently
• Team player
• Customer service focused

The anticipated pay range for this position is as follows: Palo Alto, New York, San Francisco: $29.83 - $40.36 per hour. San Diego, Seattle, Washington, D.C.: $26.97 - $36.49 per hour.

Equal Opportunity Employer (EOE).

Wilson Sonsini is the premier legal advisor to technology, life sciences, and growth enterprises worldwide, as well as the venture firms, private equity firms, and investment banks that finance them. We represent more than 300 public enterprises and 3,000 private companies in a wide range of today’s cutting-edge industries, from AI and fintech to life sciences and mobility.

For more than 60 years, our attorneys and professional staff have created a unique working environment. With deep roots in the fast-paced and innovative world of Silicon Valley, the firm fosters an entrepreneurial spirit and team-oriented approach for all employees, providing professional and personal development opportunities and encouraging all departments to promote a stable and optimal work/life balance.

Wilson Sonsini is committed to creating a diverse and inclusive workforce globally. We have built a culture in which employees of all backgrounds, viewpoints, and experiences are encouraged and empowered to achieve their maximum potential. Our firm is consistently recognized among the top law firms in annual diversity rankings. For example, Wilson Sonsini ranked No. 2 among firms with more than 601 attorneys in Law360’s 2025 Diversity Snapshot. Additionally, in 2025, for the seventh consecutive year, Wilson Sonsini achieved Mansfield Plus Certification, and in 2026, for the sixth consecutive year, the firm achieved a top score of 100 on the Human Rights Campaign Foundation’s Corporate Equality Index.

We are also dedicated to enhancing the communities in which we live and work by providing legal services, financial support, and volunteer services to worthy agencies and individuals in need. In 2025, Wilson Sonsini attorneys and staff provided more than 80,500 pro bono hours, participated in 125 community service projects, and raised over $130,000 for charitable organizations and causes. In addition, the Wilson Sonsini Foundation contributed more than $2.35 million to 112 law-related organizations and 129 community organizations in 2025.

Wilson Sonsini has 17 offices in 16 technology and business hubs worldwide. Austin, TX Boston, MA Boulder, CO Brussels, Belgium Century City, CA Hong Kong London Los Angeles, CA New York, NY Palo Alto, CA Salt Lake City, UT San Diego, CA San Francisco, CA Seattle, WA Shanghai (China) Washington, D.C. Wilmington, DE