Temporary Admissions Specialist, College of Liberal and Professional Studies

University of Pennsylvania; United (PA); In loco; USD 10.000 - 28.000; Tempo pieno

Descrizione del lavoro

University of Pennsylvania seeks a Temporary Admissions Specialist for the College of Liberal and Professional Studies. You will process applications, transcripts, and supporting documents, ensuring accuracy and timeliness. A primary duty is clear communication with applicants and admitted students via SLATE, Fresh Desk, and phone.

The role runs about 30 hours per week, Monday–Friday, for roughly 10 weeks starting January 2027, located in Philadelphia, PA.

Competenze

• High school diploma or GED with 3–5 years of office experience.
• Bachelor’s degree or some college preferred; strong communication is essential.
• Intermediate understanding of databases and MS Office; strong typing and organization.

Mansioni

• Process applications, transcripts, test scores and supporting docs with accuracy and within targets.
• Respond to inquiries via phone, email (Fresh Desk) and SLATE; hand off questions to staff as needed.

Conoscenze

Communication

MS Office

Typing

Data entry

Customer service

Formazione

High school diploma or GED

Bachelor's degree preferred

Strumenti

SLATE CRM

Fresh Desk

Transcript services

Descrizione del lavoro

Temporary Admissions Specialist, College of Liberal and Professional Studies

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been consistently ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

Posted Job Title

Temporary Admissions Specialist, College of Liberal and Professional Studies

Job Profile Title

Temporary Employee - Non-Exempt

Job Description Summary

The Temporary Admissions Specialist will process applications for specific College of Liberal and Professional Studies programs and provide effective communication to applicants and admitted students through prompt and accurate response to inquiries via the admissions system (SLATE), email (Fresh Desk system), and phone. Will also provide smooth hand-off of prospective students and current students questions to program staff. The position requires the temporary employee to be available for 30 hours a week (M-F) for approximately 10 weeks starting in January 2027.

Job Description

Responsibilities

• The Admissions Specialist (Temporary) supports effective communication to Penn's College of Liberal and Professional Studies applicants and admitted students through prompt and accurate response to inquiries via phone, email (Fresh Desk system), and through smooth hand-off of prospective student questions to program staff. This position processes applications, transcripts, test scores and supporting documentation according to accuracy and timeline targets to support application goals; monitors applicant data in the online application/admission system (SLATE) and other admission systems utilized by the department; updates applicant records; and monitors progress of pending applications until complete.
• The position utilizes the many functions within the application systems and collaborates with the program and other admissions and administrative staff. S/he also retrieves applicant data from outside transcript and standardized test services accounts, runs routine application and admissions reports, and routes completed applications to admissions committees for review. The Admissions Specialist (Temporary) posts admissions decision letters and works closely with Admissions System staff to ensure post-decision applicant data and verifications are correct.

Qualifications

• High school diploma or GED and 3 to 5 years of experience or equivalent combination of education and experience is required in an office setting with public/customer contact. Bachelor's degree or some college is preferred; Intermediate understanding of databases, excellent written and oral communication skills; strong typing, organizational, and computer skills; and intermediate level skills in MS Office required.
• Experience in an academic environment and knowledge of student record management systems for collecting student data preferred. Experience using SLATE or other CRM strongly preferred.

The position requires the temporary employee to be available for 30 hours a week (M-F) for approximately 10 weeks starting in January 2027.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

School of Arts and Sciences

Pay Range

$7.25 - $20.00 Hourly Rate

Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements

A background check may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health and Life: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare.
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

Please note that benefit eligibility is determined/based on ACA guidelines.

Equal Employment Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.