Temporary Administrative Specialist: Shelter Closure & Records

Crittenton Services for Children and Families; Fullerton (CA); On-site; USD 24,796 - 38,572; Full time

Job summary

Crittenton Services for Children and Families in California is seeking an Administrative Assistant for temporary shelter closure support. You will organize client and agency records, handle data entry, and manage inventory and logistics to ensure a smooth closure process.

The role emphasizes organization, attention to detail, confidentiality, and the ability to work with multiple departments and vendors to complete tasks efficiently.

Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Ability to work independently and as part of a team.
• Ability to juggle multiple projects and duties with superb accuracy.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Exceptional customer service skills, over the phone and in person, with our customers and internal departments.
• Strong sense of urgency, problem-solving skills, self-motivated and self-starter.
• Excellent verbal and written communication skills are required.

Responsibilities

• Interact with team members, supervisors, vendors, and contractors while maintaining confidentiality.
• Perform scanning, copying, sorting, boxing, filing, mailing, palletizing, answering phones, and data input.
• Collaborate with departments to ensure cross-functional communication.
• Managing incoming and outgoing records and shipments.
• Manage office supplies, equipment, and facilities, coordinating with vendors as needed.
• Managing office systems, including filing systems, databases, and spreadsheets.
• Assist in coordinating logistics for meetings and events and attend as needed.
• Assists with additional duties and tasks that arise based on agency and program needs.

Skills

MS Office

Organizational skills

Time management

Communication

Independent worker

Multitasking

Customer service

Problem-solving

Verbal/written communication

Job description

Crittenton Services for Children and Families in California is seeking an Administrative Assistant for temporary shelter closure support. You will organize client and agency records, handle data entry, and manage inventory and logistics to ensure a smooth closure process.

The role emphasizes organization, attention to detail, confidentiality, and the ability to work with multiple departments and vendors to complete tasks efficiently.