Temporary Administrative Secretary

South Central Los Angeles Regional Center; Los Angeles (CA); On-site; USD 41,764 - 61,705; Full time

Job summary

A community service organization is seeking a Temporary Administrative Secretary to provide crucial administrative and clerical support to its Executive Director's office. The successful candidate will perform tasks such as typing, filing, and assisting in meeting coordination. This position requires a high school diploma or GED, strong typing skills (minimum 45 wpm), and effective communication abilities. Flexibility in working hours and maintaining confidentiality are essential. Join us in supporting our community by applying today!

Qualifications

• Minimum typing speed of 45 wpm.
• Ability to read and interpret documents.
• Ability to perform basic mathematical operations.

Responsibilities

• Provide administrative and clerical support to the Executive Director's office.
• Coordinate meetings for the Board of Directors.
• Assist in managing various committees.

Skills

Typing

Written Communication

Oral Communication

Education

High school diploma or GED

Job description

Position Title: Temporary Administrative Secretary

Title of Immediate Supervisor: Executive Assistant to Executive Director

Salary Range: $41,764 to $61,705 Annually

Summary of Position

This position provides administrative and clerical support to the Executive Director’s office.

Essential Duties and Responsibilities

• Performs a variety of tasks including typing, filing, follow-up assignments and telephone coverage for the office of the Executive Director (which includes the Executive Assistant and the newly created Fund Development Manager).
• Responsible for typing letters, memorandums, reports, proposals, grants, Fair Hearing forms and other reporting data.
• Provides backup support to the Executive Assistant and primary support in the absence of the Executive Assistant in carrying out the overall responsibilities to the Executive Office.
• Assists in coordination of meetings for the Board of Directors and its various committees.
• When and if applicable, provides both written and oral translation services as needed.
• Provides support and assistance to the Executive Office in the management of SCLARC/FOS Board of Directors and other Community Advisory Committees.

Supervisory Responsibilities

None

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to work flexible hours and maintain all information and activities of the office with a high level of confidentiality.

Minimum typing speed of 45 wpm.

Education and/or Experience

High school diploma or general education degree (GED); or four years of related experience and/or training including public contact; or equivalent combination of education and experience.

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Mathematical Skills

Ability to add and subtract two digit numbers and to multiply and divide with 10’s and 100’s. Ability to perform these operations using units of American money and weight measurement, volume, and distance.

Reasoning Ability

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Certificates, Licenses, Registrations

None

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to walk and reach with hands and arms. The employee is occasionally required to stand; climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.