Temporary Administrative Associate - UT System - Controller - (UTEMPS)

utaustin; United States; Hybrid; USD 34,000 - 49,000; Part time

Job summary

The University of Texas at Austin is seeking a Temporary Administrative Associate for the UT System - Controller. The role involves managing digital documentation for accounts payable and reimbursements, with primary computer-based tasks and occasional vendor onboarding support.

Work schedule is 19 hours per week, 8:00 a.m.–5:00 p.m., with in-office work on Wednesdays and remote work on other days. Immediate start; ongoing through Mar 31, 2027, in a downtown Austin UT System location.

Qualifications

• Bachelor's degree, one year of experience at the Administrative Assistant level, or high school graduation or GED, and five years of clerical experience.
• Acute attention to detail and ability to process a large amount of documentation with accuracy.
• Intermediate knowledge of the Microsoft Office Suite, and ability to learn new software systems quickly.

Responsibilities

• Moving documents between software systems. Properly cataloging files, troubleshooting file viewing issues, and maintaining updated information on various department websites.
• May also assist with the vendor onboarding process.

Skills

Attention to detail

Administrative experience

Learning new software

Education

Bachelor's degree

High school diploma or GED

Tools

Microsoft Office Suite

PeopleSoft

SharePoint

Concur

IBM Content Navigator

Job description

Job Posting Title

Temporary Administrative Associate - UT System - Controller - (UTEMPS)

Hiring Department

Office of Human Resources

Position Open To

All Applicants

Weekly Scheduled Hours

19

FLSA Status

Non-Exempt from FLSA

Earliest Start Date

Immediately

Position Duration

Expected to Continue Until Mar 31, 2027

Location

UT SYSTEM

Job Details

General Notes

Temporary assignments may be filled at any time; only competitive applicants selected will be contacted and provided with instructions on the continued application process. The projected end date for this temporary assignment is March 31, 2027. This assignment is located at the UT System building in downtown Austin. Please note work shift notes below.

Purpose

Management of digital documentation related to accounts payable and reimbursement expenses. Position may also assist with other duties within the department based on need, but will primarily entail computer-based work.

Responsibilities

• Moving documents between software systems. Properly cataloging files, troubleshooting file viewing issues, and maintaining updated information on various department websites.
• May also assist with the vendor onboarding process.

Required Qualifications

• Bachelor's degree, one year of experience at the Administrative Assistant level, or high school graduation or GED, and five years of clerical experience. Acute attention to detail and ability to process a large amount of documentation with accuracy. Intermediate knowledge of the Microsoft Office Suite, and ability to learn new software systems quickly.

Preferred Qualifications

• Experience with PeopleSoft, SharePoint, Concur, and/or IBM Content Navigator.

Hourly Rate

$30.00

Working Conditions

• Attire - Business Casual
• Standard Office Environment, Repetitive use of keyboard at a workstation

Work Shift

• Hours per week - 19
• The work hours are from 8:00 a.m. to 5:00 p.m.
• Hours per day to be determined and based on need, but will fall between 8:00 am and 5:00 pm. Work in office required on Wednesdays. Remote work is allowed the remainder of the week.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor.

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate aga