TEMPORARY ADMINISTRATIVE ASSISTANT, LEGAL

City of Charlotte; Charlotte (NC); On-site; USD 34,000 - 48,000; Full time

Job summary

The Development Services Administrative Assistant is based in the Development Services Division within the Charlotte Department of Transportation. This role handles Workday travel requests, Workday financial entries, and provides administrative support to the Land Development, Right-of-Way, and Events Management teams, while responding to public inquiries.

You will schedule coordination meetings with multiple agencies, assist with purchases, and help with GIS entries and permit-related tasks in

Qualifications

• High School Diploma or equivalent with one year of experience.
• Considerable knowledge of business language, business mathematics, and MS Office.
• Ability to learn regulations, procedures, and services of the unit.
• Knowledge of modern office procedures, systems, and equipment.

Responsibilities

• Process Workday travel requests and Workday financial entries.
• Provide administrative support to CDOT's Land Development, Right-of-Way, and Events teams.
• Respond to general public inquiries for transportation-related services.
• Coordinate meetings with various agencies and manage calendars.
• Assist with purchase card/travel card statements and related entries.

Skills

Microsoft Office

Data entry

Recordkeeping

Education

High School Diploma or equivalent

Job description

Transportation DepartmentSalary: $25.00 - $35.13 Commensurate with Experience Welcome to the City of Charlotte Charlotte is America’s Queen City, opening her arms to a diverse and inclusive community of residents, businesses and visitors alike. Here you will find a safe, family-oriented city where people work together to help everyone thrive. The mission of the City of Charlotte is to deliver quality public services and promote the safety, health, and quality of life for all residents.

Valuing teamwork, openness, accountability, productivity, and employee development

Providing all customers with courteous, responsive, accessible, and seamless quality services

The Development Services Administrative Assistant is based in the Development Services Division within the Charlotte Department of Transportation (CDOT). This position reports to the Development Services Division Manager and is responsible for processing Workday travel requests, Workday financial Entries, providing administrative support to CDOT's Land Development Section, Right-of-Way Section, and Events Management team, and responding to general public inquiries for transportation-related services. The Administrative Assistant is also responsible for other office functions, including scheduling coordination meetings with various government agencies and assisting with coverage and dispatch of the CDOT main telephone line. Schedules multiple coordination meetings, including NCDOT/CMS/CDOT, events management meetings, stakeholder group meetings, interdepartmental and multiple agency coordination meetings, and DSD staff meetings

Processes orders for supplies and other Division purchases as the Division Purchase Card (P-Card) and Travel Card (T-Card) account holder

Serves as administrative support for permit officials on utility projects in the right-of-way (e.g., AT&T, Google, PNG, etc.) Provides administrative support for the Development Services Division to include, but not limited to, the Special Events Calendar, GIS entries for road closures and detours, Abandonments/Lease Agreements, other R/W Management permits (CityWorks) and Land Development rezoning petitions (Accela)

Recordkeeping, copying, filing, and archiving for reimbursements for land development petitions, encroachments, leases, abandonments, and utility master permit applications

Assists the Development Services Division Manager with Workday financial entry (including P-Card statements, T-Card statements, requisition entries, and purchase order requests), conference/teleconference meeting setup

Assists with coverage and dispatch of the CDOT main line telephone

• High School Diploma or equivalent and one (1) year of experience
• Considerable knowledge of business language, business mathematics, and applicable software (Microsoft Office)
• Ability to learn the regulations, procedures, and services of the unit
• Knowledge of modern office procedures, systems, and equipment
• Ability to keep complex records, to assemble and organize data, and to prepare reports and costs from such records
• Ability to assess, maintain, and track cost and financial data
• Concentrated and attentive use of one or more senses (visual, audio, and other sensory modalities) for proofreading, data entry, tabulating data.
• Comprehensive written information in work-related documents.
• Work is performed in an indoor office environment with moderate exposure to atmospheric conditions; moderate exposure to environmental conditions (such as officers, community members, victims, etc.); and frequent exposure to computer screens, files, and phone.

The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.

The City of Charlotte is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, religion, color, sex, national origin, marital status, age, disability, sexual orientation, political affiliation or on the basis of actual or perceived gender as expressed through dress, appearance, or behavior.

Our culture is to serve the community honorably.

Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. You are welcome to visit the City of Charlotte Human Resources Department lobby, where self-service application kiosks are available. They are located in our office at 700 East 4th Street, Suite 200, Charlotte, NC 28202. We are open Monday through Friday, from 9:30 a.m. EST), excluding official City holidays.

Upon request, auxiliary aids, written materials in alternate formats, language access, and other reasonable accommodations or modifications will be provided.