TEMPORARY ADMINISTRATIVE ASSISTANT, LEGAL

Delaware County Intermediate Unit; Broomall (PA); On-site; USD 38,000 - 52,000; Full time

Job summary

Delaware County Intermediate Unit is seeking an Administrative Assistant to provide secretarial support to assigned administrator and department, coordinate projects, and prepare and distribute a wide range of materials and reports.

The role involves data compilation, database maintenance, document management, and preparation of correspondence and reports to support school operations. Strong computer skills and the ability to manage multiple tasks are required.

Qualifications

• High school diploma or equivalent.
• Proficient computer skills.
• Ability to handle multiple projects and follow through to completion.

Responsibilities

• Compiles data (e.g. work orders, budget reports, specialized reports, personnel and attendance records, etc.)
• Coordinates assigned projects and/or program components (e.g. proper distribution of materials to a variety of departments, arrangements for conferences, meetings, travel requirements, personnel to proctor all exit assessments, etc.)
• Maintains a variety of databases (e.g. EFinancePlus, calendars, schedules, Courseware registration, etc.)
• Maintains a variety of manual and electronic documents files and records (e.g. work orders, time sheets, expense reimbursement requests, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Performs specialized tasks (e.g. light bookkeeping, recording attendance, data management, Act48/Courseware, etc.)
• Prepares a variety of correspondence, reports and other materials (e.g. letters, memorandums, minutes, charts, periodic and ad-hoc reports, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
• Processes a variety of documents and materials (e.g. time sheets, purchase orders, requisitions, travel reimbursements, mail, phone calls, etc.) for the purpose of disseminating information in compliance with established administrative guidelines.
• Researches assigned topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information that address school operations.
• Responds to inquiries from a variety of internal and external parties (e.g. district staff, other schools, government agencies, general public, students, etc.) Attends department and/or in-service meetings for the purpose of conveying and/or gathering information required to perform functions.
• High school diploma or equivalent.
• Proficient computer skills.
• Ability to handle multiple projects and follow through to completion.

Skills

Multitasking

Computer skills

Follow-through

Education

High school diploma or equivalent

Tools

EFinancePlus

Courseware registration

Job description

Job Description The job of Administrative Assistant was established for the purpose/s of providing a variety of secretarial support to assigned administrator and department; coordinating assigned projects; and compiling and distributing a wide variety of material and reports.

Compiles data (e.g. work orders, budget reports, specialized reports, personnel and attendance records, etc.) Coordinates assigned projects and/or program components (e.g. proper distribution of materials to a variety of departments, arrangements for conferences, meetings, travel requirements, personnel to proctor all exit assessments, etc.) Maintains a variety of databases (e.g. EFinancePlus, calendars, schedules, Courseware registration, etc.) Maintains a variety of manual and electronic documents files and records (e.g. work orders, time sheets, expense reimbursement requests, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.

Performs specialized tasks (e.g. light bookkeeping, recording attendance, data management, Act48/Courseware, etc.) Prepares a variety of correspondence, reports and other materials (e.g. letters, memorandums, minutes, charts, periodic and ad-hoc reports, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.

Processes a variety of documents and materials (e.g. time sheets, purchase orders, requisitions, travel reimbursements, mail, phone calls, etc.) for the purpose of disseminating information in compliance with established administrative guidelines.

Researches assigned topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information that address school operations.

Responds to inquiries from a variety of internal and external parties (e.g. district staff, other schools, government agencies, general public, students, etc.) Attends department and/or in-service meetings for the purpose of conveying and/or gathering information required to perform functions.

High school diploma or equivalent.

Proficient computer skills.

Ability to handle multiple projects and follow through to completion.