Temporary Administrative Assistant

University of Minnesota; Duluth (MN); On-site; USD 36,000 - 39,000; Part time

Job summary

University of Minnesota in Duluth is seeking a Temporary Administrative Assistant to ensure smooth operations in the Chancellor's Office. The role covers communications, facility and technology management, safety compliance, and confidential information handling.

Tasks include event planning for Chancellor-hosted activities and general office support. The position is in-person, 24 hours per week, with a start as soon as possible and through 2/19/2027.

Qualifications

• BA/BS plus two years of experience or equivalent combination to total at least six years; shows precision and timelines.
• Proficient with Microsoft and Google suites and confidentiality.
• Reliable and accountable in handling admin tasks.

Responsibilities

• Coordinate information flow from Chancellor Office inquiries and route to correct departments.
• Draft and manage Chancellor Office communications and public-facing documents; post to Drupal-based pages and blog.
• Maintain general office operations including repairs, IT and facilities processes; supervise student workers when needed.

Skills

Microsoft & Google suites

Administrative tasks

Confidentiality

Education

BA/BS or higher

Tools

Salesforce

Drupal

Google Groups

Job description

About the Job

Please note, this position is not eligible for H-1B or Green Card sponsorship. This position does not offer a STEM OPT training program

Hours per week: 24 hours per week, three days a week, in person

Timeframe: As soon as possible start date - 2/19/2027

The purpose of the Temporary Administrative Assistant position is to ensure effective and efficient operations of the Chancellor's Office through seamless communication, facility and technology management, adherence to all safety protocols, and confidentiality of sensitive information. Chancellor Office operations related to this position include the planning and execution of Chancellor-hosted events that will provide professional and memorable experiences for internal and external stakeholders,) and general office support.

Administration - 70%

• Collects and analyzes information received from Chancellor Office phone calls and email inquiries and routes information and requests to appropriate departments/individuals, including logging complaints that may be submitted.
• Drafts Chancellor Office Communications and public-facing documents, sends emails in Salesforce for the Office, maintains Chancellor's Office webpages and the Chancellor communication blog.
• Provides general office management, such as coordinating repairs and maintenance using Facilities Management and Information Technology Systems and Services procedures.
• Coordinates Administrative Conference Room scheduling and ensures the technology is in working order. When applicable, instructs individuals on the use of technology features.
• Is aware of the office environment and notifies the proper authority if a harmful situation may exist.
• Updates the electronic office complaint log.
• Updates the content on the Chancellor's Office web pages using Drupal and updates the Chancellor's communication blog on the office website.
• Gathers information from a variety of resources; analyzes data and compiles research findings for use in project planning.
• Creates and/or maintains Google Groups such as Business Announce and Free to Departments.
• Reviews, tracks, and submits alcohol use applications ensuring appropriate approval guidelines are met.
• Assists with oversight of the Chancellor Office email account.
• Completes projects as assigned by the Chancellor and members of the Chancellor Office.
• Conducts administrative tasks and research for Chancellor and Chancellor Office projects.
• Assist in assigning work to Chancellor Office student worker
• Possible work with Shared Governance: updating membership lists, assisting with elections, maintaining the campus shared governance website, verification of agendas and minutes for all committee meetings held throughout each academic year.

Chancellor Events - 30%

• Researches, analyzes, and secures optimal venues, including execution of external venue contracts.
• Designs printed and electronic materials for events, including invitations, signage, directions, maps, name tags, and other visual elements used during events.
• Coordinates catering services, technology requirements, parking logistics, and alcohol use permits.
• Maintains records of event attendees and assists with follow-up communications.
• Coordinates volunteer workers and information stations, and plans guest seating for commencement.
• Works at events as needed, such as conducting guest/participation registration, and training and supervising commencement volunteers.

Qualifications

Required Qualifications:

• BA/BS plus at least two years of experience or a combination of related education and work experience to equal at least six years; applies knowledge and skill to a recurring task or activity with emphasis typically on precision and timelines of execution. Incumbents may have authority to supervise student employees. Proficient with Microsoft and Google suites.
• Demonstrated experience handling a wide range of administrative related tasks with a commitment to professionalism and confidentiality.
• Reliable and accountable.

About the Department

The Office of the Chancellor provides leadership, advocacy and support while furthering campus priorities such as the Mission, Vision, and Core Values of the Strategic Plan and ensuring a diverse, welcoming and inclusive campus community through campus climate work. The Chancellor's Unit consists of the Office of the Chancellor, Intercollegiate Athletics, Glensheen, Advancement/Alumni Relations, and the University Marketing & Public Relations department.

https://chancellor.d.umn.edu/

Pay and Benefits

Pay Range: $26.08 - $28.00 per hour; depending on education/qualifications/experience

Time Appointment: 60% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost

While our salary ranges provide a framework, it is important to note that most of the time, the initial pay may not reach the maximum of the range. This approach ensures that compensation reflects the value and unique contributions of each candidate while maintaining equity within our organization. As part of our commitment to fair and equitable compensation, please be aware that the salary offered to incoming candidates will be based on their individual credentials and experience.

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About University of Minnesota

University of Minnesota, Duluth (UMD)

The University of Minnesota, Duluth (UMD) consistently ranks among the top Midwestern, regional universities in U.S. News and World Report's "America's Best Colleges" issue.

Overlooking Lake Superior, UMD provides an alternative to both large research and small liberal arts environments and attracts students looking for a personalized learning experience on a medium-sized campus of a major university. A firm liberal arts foundation anchors a variety of traditional degree programs, as well as professional and graduate students that draw on UMD's many research institutes and labs.

At the University of Minnesota, we are proud to be recognized by Forbes as a Best Employer for Company Culture (2026), Best Employer for Women (2023, 2025, 2026), and Best Employer by State (2022-2026). In 2026, we also received Culture Excellence & Industry Awards recognition for employee appreciation and work-life flexibility.