Administrative Assistant (Temporary)

University of Minnesota; Minneapolis (MN); On-site; USD 41,000 - 44,000; Part time

Job summary

The University of Minnesota Foundation (UMF) is seeking a proactive, solution-oriented administrative professional to provide operational support to the frontline fundraising team. This temporary role ensures continuity during staff vacancies, supporting multiple University units with a mix of basic admin tasks and higher-level project work.

Responsibilities span calendar/travel management, event logistics, donor data handling, and general operations.

Qualifications

• High School Diploma or GED with 4+ years admin experience.
• Strong organizational skills and proficiency with Microsoft Office and Google Workspace.
• Excellent verbal and written communication; capable of handling confidential data and multiple priorities.

Responsibilities

• Calendar & Travel: Oversee scheduling for assigned fundraising staff and coordinate travel logistics and expense reporting.
• Event & Meeting Logistics: Coordinate vendors, catering, and materials for donor and team meetings.
• Data & Systems: Manage donor data entry, queries, and record maintenance within UMF systems.
• General Operations: Draft correspondence, manage mailings, and assist with special project work as needed.

Skills

Organizational skills

Verbal communication

Written communication

Confidential data handling

Project coordination

Education

High School Diploma/GED

Tools

Microsoft Office

Google Workspace

Job description

About the Job

The University of Minnesota Foundation (UMF) is seeking a proactive, solution-oriented professional for a temporary administrative role providing operational support to our frontline fundraising team. Intended to maintain operational continuity during staff vacancies and upcoming leaves of absence, this role will support fundraising staff across various University units. Day-to-day duties will flex based on evolving team needs, ranging from foundational administrative tasks to higher-level project management.

KEY RESPONSIBILITIES

• Calendar & Travel: Oversee scheduling for assigned fundraising staff and coordinate travel logistics and associated expense reporting.
• Event & Meeting Logistics: Coordinate vendors, catering, and materials for donor and team meetings.
• Data & Systems: Manage donor data entry, queries, and record maintenance within UMF systems.
• General Operations: Draft correspondence, manage mailings, and assist with special project work as needed.

POSITION DETAILS

• Hours: Up to 35 hours/week (regular business hours: 8:00 AM - 4:30 PM)
• Duration: 3-6 months
• Pay: $30.00 - $32.00/hour

Qualifications

• High School Diploma/GED and at least four years of related administrative experience.
• Strong organizational skills and proficiency with Microsoft Office and Google Workspace.
• Excellent verbal and written communication skills.
• Prior experience handling confidential data and balancing multiple priorities in a fast-paced environment.

Pay and Benefits

Pay Range: $30.00 - $32.00/hour; depending on education/qualifications/experience.

Retirement plan options are available for Civil Service, Faculty, Labor-Represented, Professional & Administrative, and Temp Casual classifications. Learn more about retirement plans.

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About University of Minnesota

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by Forbes as a Best Employer for Company Culture (2026), Best Employer for Women (2023, 2025, 2026), and Best Employer by State (2022-2026). In 2026, we also received Culture Excellence & Industry Awards recognition for employee appreciation and work-life flexibility.