Temporary Accounts Payable Representative

Ball State PBS; Muncie (IN); On-site; USD 18,000 - 23,000; Full time

Benefits offered by this job

Healthcare benefits

Tuition assistance

Job summary

Ball State University in Muncie, IN is seeking a Temporary Accounts Payable Representative to support high-volume invoice processing and supplier payments. The role focuses on accuracy, timely posting, and compliance within ERP systems.

The position requires organizational skill, the ability to manage multiple priorities, and strong attention to detail in a fast-paced environment. It’s a temporary appointment with standard benefits and campus support.

Qualifications

• Up to eighteen months of education beyond high school with coursework in accounting and/or bookkeeping or equivalent.
• Over one through three years of accounting/accounts payable, data entry, bookkeeping, or related experience.

Responsibilities

• Process high-volume invoice batches from University Dining with accurate coding and timely posting.
• Execute check voids, reissues, and alternative payment options; update banking interfaces and records.
• Conduct monthly audits of departmental procurement card activity and enforce policy compliance.
• Review and approve Non-PO payments within the procurement system per policy.
• Assist with special projects and training materials for campus teams.

Skills

Accounts payable

Data entry

Attention to detail

Education

Associates degree in accounting

Accounting coursework

Job description

Position Title: Temporary Accounts Payable Representative

Compensation: $15.00/hour

Department: Accounts Payable - Temp

Start Date: 08/24/2026

About this opportunity

This is an excellent opportunity for a detail-oriented and service-focused individual to join the Accounts Payable office as a Temporary Representative. The position requires strong organizational skills, the ability to manage multiple priorities, and a commitment to accuracy in a fast-paced environment. Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.

What you'll do and what you'll bring

Position Function: Provide support for the operational functions of Accounts Payable in compliance with institutional and regulatory requirements.

Duties and Responsibilities

• Process high-volume invoice batches from University Dining using financial ERP systems; ensure accurate coding, timely posting, and discount optimization; maintain and validate standing order data annually, ensuring alignment with fiscal year parameters and contractual terms.
• Execute check voids, reissues, and alternative payment options; process lost check requests via online submission platforms; update records across banking interfaces, financial systems, and digital imaging repositories; maintain data integrity within stale check tracking applications.
• Conduct monthly audits of departmental procurement card activity using financial reporting tools; validate receipt submission and policy compliance; analyze transactions for tax exemption status and required business justifications; communicate discrepancies and enforce corrective actions.
• Review and approve Non-PO payments within the University’s procurement system in accordance with established policies and approval guidelines.
• Work on special projects for leadership within Controller’s Office and Accounts Payable, including but not limited to reviewing policies and creating training material for campus training.
• Perform other related duties as assigned.

Minimum Qualifications

• Up to eighteen months of education beyond high school with course work in accounting and/or bookkeeping or equivalent
• Over one through three years of accounting/accounts payable, data entry, bookkeeping, or related experience

Preferred Qualifications

• Associate's degree in accounting
• Additional related experience

Benefits

• comprehensive medical and dental plans
• a Health Savings Account (which we contribute to)
• a whole range of wellness, retirement, and other benefits like covering the cost of tuition at Ball State for you and your family

Recruitment

Goodness requires action to grow. We're dedicated to doing our part to keep goodness growing in Muncie, at our university, and as far beyond as possible. That's where you come in. When you join our team, you become part of goodness in action. Our main priority: uplifting students so they can discover their full potential. This is how we fly. There are about 3,000 full-time faculty and staff in the Ball State University work family. Each brings unique gifts to help us be the kind of institution we want to be. In return, we do our best to take care of them through comprehensive medical and dental plans, a Health Savings Account (which we contribute to), and a whole range of wellness, retirement, and other benefits like covering the cost of tuition at Ball State for you and your family. We can offer you more. Where you live matters just as much as where you work. We get it. That's why we've invested since the very beginning in making our hometown work. On campus, find state-of-the-art facilities and one-of-a-kind arts and cultural events. In Muncie, you'll find a warm and welcoming community with affordable housing and a vibrant downtown arts, food, and music scene. What could be better? You here - for starters.

Equal Opportunity / EEO Statement

Ball State University is an equal opportunity employer. All qualified applicants will receive equal consideration for employment without regard to race, religion, color, sex (including pregnancy), sexual orientation, gender identity or gender expression, disability, genetic information, ethnicity, national origin or ancestry, age, protected veteran status, or any legally protected status.

Ball State provides accommodations to qualified individuals with disabilities who can perform the essential functions of the position. Contact Melissa Rubrecht, Director of Employee Relations, at 765-285-1823 for assistance.

People and Culture Services Administration Building (AD), Room G008 2000 University Avenue Muncie, IN 47306 8:00 a.m.-5:00 p.m. Monday-Friday Phone: [phone] Fax: [phone]