Temporary Academic Scheduler

North Carolina A&T State University; Greensboro (NC); On-site; USD 42,000 - 62,000; Full time

Job summary

North Carolina A&T State University is seeking an Academic Scheduler to manage the university’s event schedules and allocate academic spaces using 25Live. The role includes coordinating with campus partners, training users, and supervising student staff to ensure smooth calendar operations.

Primary duties include managing events, enforcing space usage policies, and generating calendar reports to minimize disruption to the course calendar.

Qualifications

• Knowledge of major event planning and logistics.
• Experience with scheduling campus events on university spaces.
• Ability to train and assist campus users of scheduling software (25Live).
• Supervision of student scheduling staff.

Responsibilities

• Assist with scheduling management of events through the 25Live scheduling software.
• Must be knowledgeable of major event planning and logistics.
• Understand the 25Live scheduling software and train, educate, and assist customers.
• Administrative responsibilities include supervision of student scheduling staff.

Skills

25Live scheduling

Event planning

Training & education

Customer service

Tools

25Live scheduling software

Job description

Please see Special Instructions for more details.

You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran's Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affivative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.

N.C. A&T employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station.

Classification Information

Position/Classification Title

Position/Classification Title Update

Classification Type

Classification Type SHRA

Position required to work during periods of adverse weather or other emergencies:

Preferred Years Experience, Skills, Training, Education

Required License or Certification

Valid driver’s license

Position Overview

Primary Purpose of Position

Academic Scheduler Primary Purpose of Position This position is primarily responsible for managing the special event schedules and processing requests for use of academic buildings on the campus of North Carolina Agricultural and Technical State University. This position will also be responsible for the following:

• Assists with scheduling management of events through the 25Live scheduling software, this includes but is not limited to, meetings, conferences, shows, orientation, fairs, speaking engagements, etc. for all registered student organizations, faculty & academic departments, staff & administration.
• Must be knowledgeable of major event planning and logistics
• Understand the 25Live scheduling software for daily scheduling use and gain knowledge of the system to train, educate, and assist customer use of the software.
• Administrative responsibilities include supervision of student scheduling staff, as well.

Key Responsibilities and Related Competencies Knowledge:

• Demonstrates in‑depth knowledge of University Event Center scheduling procedures, academic space usage policies, and 25Live workflows to process and manage campus space requests for students, faculty, staff, and administrators.
• Applies established UEC policies and procedures to ensure accurate scheduling and appropriate use of academic spaces.
• Serves as a resource to customers and campus partners by explaining scheduling processes, timelines, and requirements within defined operational guidelines.
• Assist in facilitating 25Live trainings for campus users.
• Maintains working knowledge of relevant rules, regulations, and institutional requirements impacting campus event scheduling.
• Engages with appropriate key stakeholders to ensure event success; including but not limited to building representatives, facilities staff, security personnel, etc.
• Coordinates with the Office of Information Technology to implement necessary upgrades, providing calendar reports to minimize disruption to the event and course calendar.

Primary Function of Organizational Unit

The University Event Center serves as the primary contact for all meeting and event planning, scheduling and coordination for on-campus activities at North Carolina A&T State University. The University Events Center ( UEC ) services students and their organizations, faculty and staff, administrative offices, and off campus entities in the direct scheduling and coordination of various events. The UEC staff works with a number of individuals via phone, fax and personal contact in the coordination of various events, including conferences, meetings, receptions, retreats, performances, concerts and other major events. Essentially, this office manages the planning, coordination, execution and marketing of any and all events on the university campus.

Work Hours

Work Hours Monday - Friday 8:00 am - 5:00 pm (40 hours per week)

Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies.

Key Responsibilities and Related Competencies

Position Information

Working Title

Working Title Temporary Academic Scheduler

Competency Level Contributing

Position Number

Recruitment Range

Recruitment Range Commensurate with education and experience

FLSA

FLSA Non-Exempt

Appointment Type

Appointment Type Temporary - Full-time

FTE

Organizational Division

Organizational Division Student Center

Organizational Location

Organizational Location VC for Student Affairs

Organizational Unit

Organizational Unit Student Center

Posting Number

Posting Number SHRA3253

Open Date

Open Date 08/20/2026

Close Date

Close Date 09/20/2026

Contact Division of Human Resources
Phone: [phone]
Fax: [phone]
Email: [e-mail]