Temporary Academic Advisor

University of Washington; Seattle (WA); On-site; USD 56,000 - 79,000; Full time

Job summary

University of Washington Bioengineering seeks a Temporary Academic Advisor to provide advising, student services, and admin support for undergrad and graduate students during increased workload. You will collaborate with Academic Services, faculty, and campus partners to ensure continuity of services and a positive student experience.

The role involves admissions, records management, event coordination, and program administration, with guidance to senior staff for complex student matters.

Qualifications

• Bachelor’s degree or equivalent education/experience.
• Two years of work experience in academic advising or related areas.
• Strong organizational, communication, and customer service skills.
• Ability to follow procedures and manage data accurately.
• Discretion handling confidential information.

Responsibilities

• Respond to routine inquiries via email, phone, and in person.
• Provide guidance on degree requirements, course planning, and graduation timelines.
• Assist with course registration and scheduling advising appointments.
• Support graduate progress tracking by running reports and communicating with students.
• Monitor progress and refer concerns to senior staff.
• Route complex issues to appropriate staff.

Skills

Strong organizational skills

Excellent communication

Customer service oriented

Data accuracy

Discretion with confidential info

Education

Bachelor’s degree or equivalent

Tools

UW Student Database

Canvas

Slate

MyGrad

Job description

Job Description

Bioengineering as an outstanding opportunity for Temporary Academic Advisor to join their team.

About This Opportunity

This temporary position will provide advising, student services, and administrative support to Bioengineering graduate and undergraduate students during a period of increased operational need. Working closely with Academic Services staff, faculty, and campus partners, the individual in this role will assist with student advising, admissions and records management, event coordination, and program administration to help ensure continuity of services and a positive student experience. This position follows established departmental and university policies and procedures, referring complex student matters to senior advising staff as appropriate.

Job Description

Bioengineering as an outstanding opportunity for Temporary Academic Advisor to join their team.

About This Opportunity

This temporary position will provide advising, student services, and administrative support to Bioengineering graduate and undergraduate students during a period of increased operational need. Working closely with Academic Services staff, faculty, and campus partners, the individual in this role will assist with student advising, admissions and records management, event coordination, and program administration to help ensure continuity of services and a positive student experience. This position follows established departmental and university policies and procedures, referring complex student matters to senior advising staff as appropriate.

This position is full-time and expected to be up to a year in duration.

Key Responsibilities

Student Support & Advising Assistance (50%)

• Respond to routine inquiries from current and prospective students via email, phone, and in person
• Provide basic guidance on degree requirements, course planning, and graduation timelines
• Assist with course registration processes and scheduling advising appointments
• Support quarterly graduate academic progress tracking by running reports and communicating directly with students.
• Monitor student progress and refer concerns to senior advising staff
• Route complex advising issues (e.g., appeals, exceptions) to appropriate staff

Admissions & Records Support (25%)

• Maintain applicant and student records in compliance with UW policies and procedures
• Track application materials and assist prospective students with routine issues.
• Enter and update student data in university systems
• Generate routine reports using established templates

Event & Program Coordination (20%)

• Provide logistical support for orientations, information sessions, recruitment events, and other graduate student activities as needed.
• Schedule rooms, track RSVPs, prepare materials, and send event communications
• Assist with event setup and on-site coordination
• Maintain tracking lists for participation and program activities

Administrative & Communication Support (5%)

• Send student communications and reminders using pre-developed templates
• Update websites, advising resources, and Canvas pages with approved content as needed
• Maintain spreadsheets, trackers, and program documentation

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

• Bachelor’s degree or equivalent combination of education and experience
• Two years of work experience in academic advising, student services, higher education, administrative support, or related areas
• Strong organizational, communication, and customer service skills
• Ability to follow established procedures and manage data accurately
• Demonstrated ability to handle confidential information with discretion
• Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.

Preferred Qualifications

• Familiarity with student information systems (e.g., UW Student Database, Canvas, Slate, MyGrad Etc)
• Experience coordinating events or managing logistics

Working Conditions

Occasional evening hours (outside of standard business hours) may be required to support student events, orientations, information sessions, and other departmental activities throughout the academic year.

About The Department

UW Bioengineering is a vibrant community driving advances in health care. As a joint department in the College of Engineering and School of Medicine, we bring together students, scientists, engineers, and clinicians to develop innovative and cost-effective health care solutions that improve lives. Our inclusive and collaborative culture empowers our students, faculty, and staff to make an impact through new fields of research and clinical products. Our award-winning faculty are national leaders in biomedical education, research, and technology transfer.

In UW Bioengineering, we are bound by a belief that public health and human dignity are inseparable. One is impossible without the other. Equity and inclusivity are fundamental to our mission of inventing the future of medicine.

Compensation, Benefits And Position Details

Pay Range Minimum:

$55,500.00 annual

Pay Range Maximum

$79,200.00 annual

Benefits

Other Compensation:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-temporary-per-diem-and-less-than-half-time/

Shift

First Shift (United States of America)

Temporary or Regular?

This is a temporary position

FTE (Full-Time Equivalent)

100.00%

Union/Bargaining Unit

Not Applicable

About The UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [e-mail].

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.