Temp: Programs Clerk (IEP) - Annapolis High

Anne Arundel County Public Schools; Annapolis (MD); On-site; USD 36,000 - 48,000; Full time

Job summary

Anne Arundel County Public Schools seeks a Temp: Programs Clerk to provide clerical assistance to the administrative and teaching staff in assigned program/initiative.

The role includes documenting processes, tracking referrals and evaluations, handling billing forms, mail, and file management, and data entry into databases with reporting.

Qualifications

• High School Diploma or Equivalency Certificate required.
• One (1) year office, clerical, secretarial and/or computer experience required.
• Demonstrated ability to manage multiple tasks and prioritize effectively.
• Proficient in MS Office (Word, Excel, Outlook, PowerPoint) and data entry.

Responsibilities

• Provides clerical assistance to the administrative and teaching staff in assigned program/initiative.
• Assists with program/initiative process documentation including parent/staff notification, meeting minutes and follow-up to meetings.
• Tracks timeline for referrals, evaluations/re-evaluations, and annual reviews.
• Completes billing forms and other forms.
• Sorts, organizes, delivers, and processes all incoming and outgoing mail.
• Collects, prepares, maintains, organizes, and disseminates appropriate files, documents and information for meetings and programs/initiatives.
• Enters, updates, and maintains data in database, generates and distributes reports, and uses software to prepare documents.

Skills

Judgment

Multitasking

Communication

Interpersonal skills

Education

High School Diploma or Equivalency Certificate

Tools

Microsoft Office

Video/Web Conferencing

Job description

Job Summary

Provides clerical assistance to the administrative and teaching staff in assigned program/initiative.

• Assists with program/initiative process documentation including parent/staff notification, meeting minutes and follow-up to meetings.


• Tracks timeline for referrals, evaluations/re-evaluations, and annual reviews.


• Completes billing forms and other forms.


• Sorts, organizes, delivers, and processes all incoming and outgoing mail.


• Collects, prepares, maintain, organizes, and disseminates appropriate files, documents and information for all meeting, and programs/initiatives in an orderly manner.


• Makes copies of all documents for parents, teachers, and staff members included in student case.


• Enters, updates, and maintains data in database, generates and distributes reports, and uses software to prepare documents.


• Performs other related duties as assigned within the same classification or lower.

Position Summary

Temp: Programs Clerk

Job Summary

Provides clerical assistance to the administrative and teaching staff in assigned program/initiative.

Essential Duties/Responsibilities

• Assists with program/initiative process documentation including parent/staff notification, meeting minutes and follow-up to meetings.


• Tracks timeline for referrals, evaluations/re-evaluations, and annual reviews.


• Completes billing forms and other forms.


• Sorts, organizes, delivers, and processes all incoming and outgoing mail.


• Collects, prepares, maintain, organizes, and disseminates appropriate files, documents and information for all meeting, and programs/initiatives in an orderly manner.


• Makes copies of all documents for parents, teachers, and staff members included in student case.


• Enters, updates, and maintains data in database, generates and distributes reports, and uses software to prepare documents.


• Performs other related duties as assigned within the same classification or lower.

Minimum Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• High School Diploma or Equivalency Certificate required.

Experience

• One (1) year office, clerical, secretarial and/or computer experience required.

Knowledge, Skills, Abilities And Other Characteristics

• Judgment, initiative, inter-personal, organizational, and problem-solving skills.


• Ability to successfully manage multiple tasks simultaneously.


• Organizational, analytical, and planning skills.


• Demonstrated oral and written communication skills.


• Demonstrated ability to effectively work and communicate with diverse populations.


• Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite -Word, Excel, Outlook, and/or PowerPoint preferred). For new permanent secretarial/clerical/technician hires, a minimum score on a pre-employment assessment is required.

Licenses and Certifications

Employee must retain active licenses, certifications, and enrollment as a condition of employment.

• N/A

Driving Requirements

• N/A

LEADERSHIP ROLE

• N/A

PHYSICAL DEMANDS/WORKING CONDITIONS

The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• Standing: under 1/3 percent of the time


• Walking: under 1/3 percent of the time


• Sitting: between 1/3 and 2/3 percent of the time


• Keyboarding: between 1/3 and 2/3 percent of the time


• Talking: between 1/3 and 2/3 percent


• Hearing: between 1/3 and 2/3 percent


• As required by the duties and responsibilities of the position.

Vision

The vision demands with correction described here are representative of those that must be met to successfully perform the essential functions of this job.

• No special vision requirements

Work Environment

Location

• Office, school or similar indoor environment: over 2/3 percent of the time

Noise Level

• Moderate: between 1/3 and 2/3 percent of the time

Weight & Force

Lifting and carrying requirements

• None

Travel Requirements

• N/A

JOB INFORMATION

Approved Date: 9/1/2020 Established Date: 9/1/2020 Title Code: Y00161 Title: CLERK: PROGRAMS TEMPORARY Alternate Title: Clerk: Programs Temporary Reports to Generic: Manager;Coordinator;Principal Reports to Specific:

ORGANIZATION

Division: Varies Business Unit: Department: Negotiated Agreement: N/A

HR JOB INFORMATION

Unit: 0 Days Worked: 191; 260 FLSA Exemption Status: Non-Exempt Grade:

Essential Job

Months Worked: 10;12 Hours Worked: 6.5;7 Job Family: Administrative and Office Support Sub-Function: Technical-Clerical Support