Temp: Magnet Program Clerk (Apex Arts)

TrulyHired; Annapolis (MD); On-site; USD 32,000 - 45,000; Full time

Job summary

TrulyHired is seeking a Clerk to provide administrative support for the Magnet Program at the school. You will help manage calendars, process paperwork, coordinate field trips, and liaise with staff and families to keep programs running smoothly.

The position requires attention to detail, strong communication, and proficiency with Microsoft Office; familiarity with SharePoint is a plus. This temporary role supports the College & Career Readiness department and school activities.

Qualifications

• High School Diploma or Equivalency Certificate required.
• One year of office experience with progressively responsible duties.
• Strong organization, communication, and basic arithmetic skills.
• Proficiency with Microsoft Office Suite and SharePoint preferred.

Responsibilities

• Maintains a magnet calendar and supports site coordinators with daily tasks.
• Assists with paperwork (stipends, contracts, field trips) and uploads to SharePoint.
• Purchases MOI and supplies and inventories magnet materials.
• Assists with field trips, travel permissions, and data tracking in the Magnet system.
• Keeps magnet areas organized and assists in bulletin board design.

Skills

Organization

Communication

MS Office

Attention to detail

Diversity communication

Education

High School Diploma or Equivalency Certificate

Tools

Microsoft Word

Excel

Outlook

PowerPoint

SharePoint

Job description

Job Description

Title Code:

Temp: Magnet Program Clerk

This position is posted to create a pool of candidates. If you are among the top candidates based on your qualifications, experience, and reference(s), you will be contacted via email to schedule an assessment, if needed.

Job Summary

Provides the Magnet Program Site Coordinators with building level administrative support with daily needs. Ensures that all paperwork (blue sheets, job shadows, curriculum work agreements, catering forms, calendars, program highlight documentation, etc.) are completed in a timely manner in order for the Magnet staff to perform their duties to impact student learning.

Essential Duties/Responsibilities

• Maintains a magnet calendar (ex. Magnet Events Calendar) at the school that is shared with leadership.
• Assists in the completion & upload of stipend paperwork, bus requests, contracts etc. to Sharepoint in a timely manner.
• Assists with the purchase of Materials of Instruction (MOI) & supplies.
• Assists in arranging job shadow/field trips and the completion of field trip request forms and the creation of permission slips.
• Contacts bus companies for quotes for transport and upload to Sharepoint.
• Inventories and disburses Magnet supplies and tools to teachers and students.
• Assists in the purchase and organization of magnet attire.
• Assists in designing and maintaining Bulletin boards and Magnet décor.
• Assists in keeping magnet areas and storage areas organized and clean.
• Accesses Magnet Tracking System (MTS) for application/student data.
• Performs other related duties as assigned within the same classification or lower.

Minimum Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• High School Diploma or Equivalency Certificate required.

Experience

• One (1) year office experience performing work of a progressively responsible nature required;
• Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

Knowledge, Skills, Abilities and Other Characteristics

• Good knowledge of modern office practices and procedures, bookkeeping, business English, spelling and commercial arithmetic.
• Excellent organization and communication skills.
• Ability to exercise initiative and good judgment in dealing with students, parents, administrators, other employees and the general public.
• Demonstrated ability to effectively work and communicate with diverse populations.
• Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite -Word, Excel, Outlook, and/or PowerPoint preferred). For new permanent secretarial/clerical/technician hires, a minimum score on a pre-employment assessment is required.

Licenses and Certifications

Employee must retain active licenses, certifications, and enrollment as a condition of employment.

• N/A

Driving Requirements

• N/A

Leadership Role

• N/A

Physical Demands/Working Conditions

The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• Standing: under 1/3 percent of the time
• Walking: under 1/3 percent of the time
• Sitting: between 1/3 and 2/3 percent of the time
• Using hands to handle or feel: under 1/3 percent of the time
• Keyboarding: over 2/3 percent of the time
• Pushing: under 1/3 percent of the time
• Pulling: under 1/3 percent of the time
• Reaching (with hands and/or arms): under 1/3 percent of the time
• Climbing (Ascend/Descend): under 1/3 percent of the time
• Talking: over 2/3 percent of the time
• Hearing: over 2/3 percent of the time
• As required by the duties and responsibilities of the position.

Vision

The vision demands with correction described here are representative of those that must be met to successfully perform the essential functions of this job.

• No special vision requirements

Work Environment

Location

• Office, school or similar indoor environment: over 2/3 percent of the time

Noise Level

• Moderate: under 1/3 percent of the time

Weight & Force

Lifting and carrying requirements

• Up to 20 pounds: under 1/3 percent of the time

Travel Requirements

• N/A

Job Information

Approved Date

10/1/2022

Established Date

1/1/2019

Title Code

Y00135

Title

CLERK: MAGNET PROGRAM TEMPORARY

Alternate Title

Clerk: Magnet Program Temporary

Reports to Generic

Coordinator

Reports to Specific

COORDINATOR: STEM PROGRAMS

Organization

Division

Academics

Business Unit

College & Career Readiness

Department

College & Career Readiness-Secondary

Negotiated Agreement

N/A

HR JOB INFORMATION

Unit

0

Days Worked

191

FLSA Exemption Status

Non-Exempt

Grade

Essential Job

Months Worked

10

Hours Worked

7

Job Family

Administrative and Office Support

Sub-Function

Office/Staff Support

Welcome to ATX Learning

Anne Arundel County Public Schools (AACPS) provides a challenging and rewarding educational experience for every child. We offer a comprehensive system-wide multicultural curriculum from kindergarten through 12th grade. At every level, the focus is on success for every student. Quality instruction, combined with teacher commitment, provides excellence in our instructional programs. Explore career opportunities with a progressive school system dedicated to providing the very best services to our students, our educators, and our community.

Located on the magnificent Chesapeake Bay, Anne Arundel County is conveniently located near the cities of Baltimore and Washington, D.C., and is home to the state capitol, Annapolis, which has a rich historical past. Notable landmarks include the United State Naval Academy, Fort George G. Meade, the National Security Agency, and Baltimore Washington International Airport. The county encompasses urban, suburban, and rural areas, with 432 miles of tidal shoreline. Fine dining, state parks, major cultural attractions, the best in entertainment and professional sports are within easy access to our central location.