Telecommunications Tower Construction Administrative Assistant

Tower Systems, Inc.; Watertown (SD); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

Job summary

Tower Systems is seeking an Telecommunications Tower Construction Administrative Assistant to provide essential clerical and administrative support in a fast-paced office in Winter Park, FL. You will help managers, staff, and visitors by coordinating calendars, preparing documents, handling communications, and organizing filing systems.

The role requires strong Microsoft Office skills, excellent communication, and keen attention to detail.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• Proven experience in an administrative, clerical, or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Attention to detail and accuracy.
• Ability to multitask and prioritize competing responsibilities.
• Professional demeanor and customer service skills.

Responsibilities

• Answer and direct phone calls, emails, and other correspondence.
• Schedule appointments, meetings, and maintain calendars.
• Prepare, edit, and distribute documents, reports, and presentations.
• Organize and maintain filing systems, both electronic and paper.
• Coordinate travel arrangements, accommodations, and itineraries.
• Order and maintain office supplies and equipment.
• Assist with data entry, recordkeeping, and database management.
• Greet visitors and provide general administrative support.
• Manage incoming and outgoing mail and deliveries.
• Support special projects and events as assigned.
• Maintain confidentiality of sensitive information.
• Assist with expense reports, invoices, and basic bookkeeping tasks when required.

Skills

MS Office

Written and verbal communication

Organization

Time management

Attention to detail

Multitasking

Customer service

Education

High School Diploma

Associate degree preferred

Tools

Office management software

Databases

Scheduling tools

Project management tools

Job description

Telecommunications Tower Construction Administrative Assistant

Job Summary

The Administrative Assistant provides administrative and clerical support to ensure the office runs efficiently. This role supports managers, employees, and visitors by handling a variety of organizational, communication, scheduling, and administrative tasks.

Key Responsibilities

• Answer and direct phone calls, emails, and other correspondence.
• Schedule appointments, meetings, and maintain calendars.
• Prepare, edit, and distribute documents, reports, and presentations.
• Organize and maintain filing systems, both electronic and paper.
• Coordinate travel arrangements, accommodations, and itineraries.
• Order and maintain office supplies and equipment.
• Assist with data entry, recordkeeping, and database management.
• Greet visitors and provide general administrative support.
• Manage incoming and outgoing mail and deliveries.
• Support special projects and events as assigned.
• Maintain confidentiality of sensitive information.
• Assist with expense reports, invoices, and basic bookkeeping tasks when required.

Required Qualifications

• High school diploma or equivalent; associate degree preferred.
• Proven experience in an administrative, clerical, or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Attention to detail and accuracy.
• Ability to multitask and prioritize competing responsibilities.
• Professional demeanor and customer service skills.

Preferred Qualifications

• Experience with office management software and databases.
• Familiarity with scheduling and project management tools.
• Experience supporting multiple departments or executives.

Key Competencies

• Organization and planning
• Communication skills
• Problem-solving
• Time management
• Adaptability
• Teamwork and collaboration
• Professionalism and discretion

Working Conditions

• Office environment. Business attire.
• Standard business hours, Monday through Friday, 8:00 AM to 5:00 PM EST, with occasional overtime as needed.
• May require prolonged periods of sitting, computer work, and phone communication.

What We Offer

• Benefits: Health, dental, vision insurance, and paid time off.
• Work Environment: A collaborative, professional office culture.
• Career Growth: Opportunities to further specialize in Operations, Safety, or Project Management.

About Us

We have been a family-owned business for 51 years, committed to integrity, hard work, and long-term relationships with our employees and customers. Our team values reliability, teamwork, and a strong commitment to doing the job right.

Salary

Based on experience and references.

Reports To: The Vice President and Division Manager
Employment Type: Full-Time
Location: Winter Park, FL. This is not a remote position.

Tower Systems is an equal opportunity employer.