Project Coordinator

Tower MRL; Albuquerque (NM); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Paid time off

Health insurance

Retirement plan

Job summary

Advanced Tower Services is seeking a full-time Project Coordinator to support the daily administration and coordination of construction, tower, utility, government, and industrial projects.

Working closely with Project Managers, Construction Managers, Superintendents, field crews, customers, vendors, and subcontractors, this position helps keep projects organized, properly documented, and on schedule from award through closeout.

Qualifications

• Detail-oriented with strong organizational skills and follow-through.
• Ability to manage multiple deadlines and changing priorities.
• Clear written and verbal communication with customers, vendors, and teams.
• Familiarity with project schedules, contracts, change orders, and documentation.
• Experience with procurement processes and coordination in construction.

Responsibilities

• Set up new jobs in company systems and project folders; maintain records.
• Coordinate with PMs, superintendents, and crews to track mobilizations and deadlines.
• Verify materials, subcontractors, safety plans, site plans, and permits before mobilization.
• Follow up on missing information, approvals, and deliveries; communicate issues promptly.
• Track purchases, vendor quotes, and change orders; support invoicing and closeout.

Skills

Construction admin

Organizational skills

Multitask management

Communication

Scheduling familiarity

Tools

Microsoft Project

Microsoft Office

Spreadsheets

PDFs

Shared file systems

Email

Job description

ADVANCED TOWER SERVICES

Project Coordinator

Pay Range: $15.00 to $22.00 per hour (based on experience)

Schedule: Monday to Friday, 7:30 am to 4:30 pm

Benefits: Includespaid time off, health insurance, retirement plan options, and other company-provided benefits, subject to eligibility and company policy.

Employment: Full-Time
Location: Office-Based

Reports To: Project Manager / Construction Manager

POSITION OVERVIEW

Advanced Tower Services is seeking a full‑time Project Coordinator to support the daily administration and coordination of construction, tower, utility, government, and industrial projects. Working closely with Project Managers, Construction Managers, Superintendents, field crews, customers, vendors, and subcontractors, this position helps keep projects organized, properly documented, and on schedule from award through closeout.

The ideal candidate is detail‑oriented, communicates clearly, follows through on open items, and can manage changing priorities in a fast‑paced construction environment.

KEY RESPONSIBILITIES

Project Setup and Administration

• Set up new jobs in company systems, project management software, job lists, and shared project folders.
• Maintain current project records, including contracts, purchase orders, drawings, schedules, change orders, customer correspondence, and closeout materials.
• Support project startup by collecting required forms, vendor quotes, customer information, and internal handoff documents.
  

Scheduling and Field Coordination

• Coordinate with Project Managers, Superintendents, and crews to track mobilizations, customer deadlines, inspections, site access, and schedule changes
• Help confirm that materials, subcontractors, safety plans, site plans, permits, and other site requirements are addressed before crews mobilize
• Follow up on missing information, approvals, and deliveries that could delay field work; communicate issues promptly to the appropriate team members.
  

Materials and Vendor Coordination

• Request vendor quotes and assist with purchase orders following approval by the Project Manager or Construction Manager.
• Track orders, shipping status, delivery dates, backorders, pricing, availability, and lead times.
• Share material updates with project and field teams and help coordinate timely ordering after project award.
  

Project Documentation and Closeout

• Collect, organize, review, and submit required project paperwork, including daily reports, safety documents, as‑built records, lien waivers, and customer‑specific forms
• Prepare and track contract‑required closeout packages, including TIA reports, project photographs, and final project binders.
• Maintain customer portal records and uploads in platforms such as KSN, ISN, WAWF, Siterra, Coupa, and other required systems.
• Support documentation and compliance requirements for government, utility, private, and industrial customers.
  

Change Orders, Billing, and Communication

• Track customer requests, extra work, scope changes, change orders, and related approvals.
• Help verify that contracts, purchase orders, and approved changes align with work performed.
• Support timely invoicing by gathering signed tickets, photographs, customer approvals, closeout documents, and other billing backup; flag missing items before deadlines.
• Maintain professional communication and accurate written records with customers, vendors, subcontractors, accounting, estimating, Operations, and field leadership.
• Keep management informed of open items, schedule concerns, material issues, and documentation gaps; follow through until assigned items are resolved.

REQUIRED QUALIFICATIONS

• Previous experience in construction administration, project coordination, office coordination, or a comparable role.
• Strong organizational skills, attention to detail, and consistent follow‑through on assigned tasks.
• Ability to manage multiple deadlines, prioritize urgent work, and adapt to changing schedules and interruptions.
• Clear written and verbal communication skills and a professional approach to customers, vendors, subcontractors, and coworkers.
• Familiarity with project schedules, quotes, purchase orders, contracts, change orders, and supporting documentation.
• Proficiency with email, Microsoft Project, Microsoft Office, spreadsheets, PDFs, and shared electronic file systems.
• Ability to work independently, identify incomplete or inaccurate information, and keep management informed.
• Experience in the telecommunications or tower construction industry strongly preferred.