Telecom Invoice, Travel & E-Rate Administrator (Executive II)

Illinoiscomptroller; Springfield (IL); Hybrid; USD 76,000 - 110,000; Full time

Job summary

The Department of Innovation & Technology (DoIT) in Illinois seeks a qualified Executive II to manage telecom invoice verification, travel coordination, and the E-Rate program. The role includes organizing, implementing, and evaluating procedures to ensure accurate payments and reporting.

You will provide fiscal analysis to management, liaise with accounting, and support DoIT funds administration. This union position offers in-office schedule with some hybrid options and a comprehensive state

Qualifications

• Requires four years of college or equivalent training.
• Requires two years of responsible administrative experience.
• Specialized Skills include organizing, implementing, and evaluating procedures for DoIT.
• Strong verbal and written communication abilities are essential.

Responsibilities

• Manage telecom invoice verification and E-Rate administration.
• Coordinate travel in-state and out-of-state, including per diem and lodging.
• Provide fiscal analysis and reporting to DoIT management.
• Collaborate with accounting to publish timely financial reporting and maintain DoIT funds.

Skills

Administrative experience

Financial analysis

Public sector knowledge

Travel coordination

Verbal and written communication

Education

Four years of college

Job description

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at [e-mail] or call [phone] for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

The State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Job Requisition ID:52771
Opening Date: 09/02/2026
Closing Date: 09/17/2026
Agency: Department of Innovation and Technology
Class Title:EXECUTIVE II - 13852
Skill Option:None
Bilingual Option:None
Salary:Anticipated starting salary $6,820 monthly; Full range $6,820 to $9,875 monthly
Job Type:Salaried
Category:Full Time
Number of Vacancies:1
Bargaining Unit Code:RC062 Technical Employees, AFSCME
Merit Comp Code: None
Work Hours: 8:30 AM - 5:00 PM Monday - Friday
Anticipated Hybrid Work Schedule Availability:1 to 5 Days per week in office, depending on operational needs
Headquarter Location:Springfield - 120 W Jefferson St
Work County:Sangamon
Agency Contact: [e-mail]

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Proof of educational coursework is required. Acceptable proof of coursework includes unofficial transcripts, copies of official transcripts, account records (including screenshots) of academic coursework, and any similar documents created by an academic institution.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

Are you looking for a rewarding career with an organization that values their staff? The Department of Innovation & Technology (DoIT) is seeking to hire qualified candidates with the opportunity to work in a dynamic, creative thinking, problem solving environment. This position serves as a Telecom Invoice, Travel & E-Rate Administrator, organizing, implementing, controlling, and evaluating procedures to enable the State’s full participation in telecommunications invoice verification and Illinois Educational Telecommunications Reimbursement Program (E-Rate); serves as a Travel Coordinator for the agency, administering both in-state and out-of-state travel arrangements consisting of the coordination and review of travel requests, including per diem allowances, hotel accommodations, mileage reimbursements, and any required changes; provides fiscal analysis and recommendations to management concerning the efficiency and effectiveness of DoIT fiscal operations; analyzes, evaluates, updates, and monitors, vendor payments through various contracts and obligations for use in budgeting decisions and technology fund management for travel related payments; and acts as a liaison with the accounting unit to publish and distribute necessary reporting in a timely manner.

If you possess these knowledges, skills, abilities, and experience, we invite you to apply for this position to join the DoIT Team!

As a State of Illinois employee, you receive a comprehensive benefits package including:

• Competitive Group Insurance benefits including health, life, dental and vision plans
• Flexible work schedules (when available and dependent upon position)
• 10 -25 days of paid vacation time annually (10 days for first year of state employment)
• 12 days of paid sick time annually which carryover year to year
• 3 paid personal business days per year
• 13-14 paid holidays per year dependent on election years
• 12 weeks of paid parental leave
• Pension plan through the State Employees Retirement System
• Deferred Compensation Program – voluntary supplemental retirement plan
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
• Under general direction, serves as a Telecom Invoice, Travel & E-Rate Administrator for the Department of Innovation & Technology (DoIT) organizing, implementing, controlling, and evaluating procedures to enable the State’s full participation in telecommunications invoice verification, travel coordination, and Illinois Educational Telecommunications Reimbursement Program (E-Rate).
• Serves as a Travel Coordinator for the agency, administering both in-state and out-of-state travel arrangements consisting of the coordination and review of travel requests, including per diem allowances, hotel accommodations, mileage reimbursements, and any required changes.
• Provides fiscal analysis and recommendations to management concerning the efficiency and effectiveness of DoIT fiscal operations, including the preparation of timely and accurate financial reporting and correspondence for DoIT technology funds.
• Analyzes, evaluates, updates, and monitors, vendor payments through various contracts and obligations for use in budgeting decisions and technology fund management for travel related payments.
• Serves as a liaison with the accounting unit to publish and distribute necessary reporting in a timely manner, including providing expert support for accounting, budgeting, and fiscal management of DoIT Telecommunication funds.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in business or public administration.
• Requires two (2) years of responsible administrative experience in a public or business organization.

Specialized Skills

• Requires two (2) years of professional experience organizing, implementing, controlling, and evaluating procedures to enable participation in telecommunications invoice verification or the Illinois Educational Telecommunications Reimbursement Program (E-Rate).
• Requires two (2) years of professional experience applying federal E-Rate guidelines and requirements or a similar public or private set of guidelines and requirements to agency documentation and procedures to ensure compliance.
• Requires two (2) years of professional experience conducting financial analysis, reconciliation, and reporting activities, including preparing financial reports and correspondence related to the E-Rate program or a similar telecommunication program.
• Requires two (2) years of professional experience applying policies and procedures related to government accounting, billing, invoicing, or expenditure processes, including invoice review, approval, reconciliation and compliance with established fiscal controls

Preferred Qualifications

• Two (2) years of professional experience organizing, implementing, controlling, and evaluating procedures to enable participation in telecommunications invoice verification or the Illinois Educational Telecommunications Reimbursement Program (E-Rate).
• Two (2) years of professional experience applying federal E-Rate guidelines and requirements, or a similar public or private set of guidelines and requirements to agency documentation and procedures to ensure compliance.
• Two (2) years of professional experience conducting financial analysis, reconciliation, and reporting activities, including preparing financial reports and correspondence related to the E-Rate program or a similar telecommunications program.
• Two (2) years of professional experience applying policies and procedures related to government accounting, billing, invoicing, or expenditure processes, including invoice review, approval, reconciliation and compliance with established fiscal controls.
• Two (2) years of professional experience working with schools and the Federal Universal Service Access Corporation to interpret FCC and USAC rules and decisions relating to E-Rate eligibility.
• One (1) year of professional experience coordinating and reviewing travel requests, including per diem allowances, hotel accommodations, mileage reimbursements, and any required changes.
• Extensive knowledge of compiling and communicating fiscal information for quarterly and annual reporting to external entities.
• Ability to analyze complex expenditure problems, evaluate potential solutions, and implement effective courses of action to resolve billing or expenditure issues.
• Ability to establish and maintain cooperative working relationships with staff, managers, executives, and vendors, fostering collaboration in resolving sensitive financial issues.
• Demonstrated verbal and written communication skills to present fiscal information clearly and precisely to diverse audiences, including executives, management, staff, external auditors, and vendors.

Conditions of Employment

• Requires the ability to verify identity.
• Requires employment authorization to accept permanent full-time position with State of Illinois.
• Requires the ability to pass a position specific, agency required background check.
• Requires self-disclosure of criminal history.
• Requires the ability to travel in performance of duties.
• Requires the ability to work outside of normal hours to meet deadlines.
• Requires the ability to use agency supplied equipment such as laptop, personal computer, work cell phone, etc.
• Requires the ability to work overtime including scheduled, unscheduled, short notice, evening, weekends, and holidays.
• Requires the ability to lift and carry objects or equipment weighing up to 10 pounds. This is considered sedentary work as defined by the U.S. Department of Labor (20 CFR 404.1567(a)). Sedentary work involves lifting no more than 10 pounds at a time and requires occasional lifting, carrying, walking, and standing.
• The conditions of employment listed are incorporated and/or related to any duties included in the position description.

This position DOES contain “Specialized Skills” (as that term is used in CBAs).

The Department of Innovation & Technology (DolT) is the state's IT agency delivering an enterprise approach to statewide technology, innovation, and telecommunication services, as well as policy and standards development, lifecycle investment planning, and cybersecurity services. With over 1,500 employees, DolT delivers IT services and innovative solutions to customer agencies to improve services provided to Illinois residents, DolT offers employees the opportunity to advance their careers, develop new skills and reach their potential, both personally and professionally. DoIT is committed to promoting and preserving a workplace culture that embraces diversity and inclusion. We welcome and value employees with different backgrounds, life experiences and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation.