EAS Administrative Assistant (Administrative Assistant I)

Illinoiscomptroller; Springfield (IL); On-site; USD 65,000 - 93,000; Full time

Job summary

The Department of Innovation & Technology in Illinois seeks an Administrative Assistant I for the Enterprise Application Services division. The role involves a range of administrative tasks, calendar management, travel coordination, and supporting staff and vendors while handling confidential projects.

Essential qualifications include a four-year college degree (preferably in public or business administration) and at least one year of professional experience; a management training program may

Qualifications

• Requires four years of college, preferably with courses in public or business administration.
• Requires one year of professional experience in a public or private organization.
• Agency approved professional management training program may be acceptable.

Responsibilities

• Serve as Administrative Assistant for the Enterprise Application Services Division Chief, performing a variety of administrative duties and projects.
• Advise staff on operations and policies affecting divisional procedures.
• Coordinate and maintain the Chief's schedule, including meetings, travel, and support documents.
• Assist in handling inquiries from agency staff and vendors; act as liaison between management and staff.
• Support calendar management, procurement tracking, onboarding/offboarding, and travel/training documents.

Education

Four-year college degree focused on public or business administration

Job description

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at [e-mail] or call [phone] for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Job Requisition ID:57119
Opening Date: 08/24/2026
Closing Date: 09/08/2026
Agency: Department of Innovation and Technology
Class Title:ADMIN ASSISTANT I - 00501
Skill Option:None
Bilingual Option:None
Salary: Anticipated Starting Salary (effective 07/01/26): $5,834/month; Full Range: $5,834-$8,307/month
Job Type: Salaried
Category:Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code:RC028 Paraprofessional Human Services Employees, AFSCME
Merit Comp Code:

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

Are you looking for a rewarding careerwith an organizationthat values theirstaff? The Department of Innovation & Technology (DoIT) isseekingto hire qualified candidates with the opportunity to work in a dynamic, creative thinking, problem solving environment. This position serves astheAdministrative Assistant to the Chief of Enterprise Application Services. Duties will includeperformingavariety of administrative activities and special projects, some of which are confidential and complex in nature. The position will work in the coordination ofdivision logistics and team interactions, expediting projects, submitting statements of work, tracking procurements, submitting and tracking small purchases and office supplies, managing staff onboarding and offboarding, along with equipment assignments. This position will also assist in managing the calendar of the EAS Chief and process division travel and training documents. If you posess the knowledge, skills, abilities, and experience, we invite you to apply for this position to join the DoIT Team!

As a State ofIllinois employee, you receive a comprehensive benefits package including:

Competitive Group Insurance benefits including health, life, dental and vision plans.

Flexible work schedules (when available and dependent upon position)

10 -25 days of paid vacation time annually (10 days for first year of state employment)

12 days of paid sick time annually which carry over year to year

3 paid personal business days per year

13-14 paid holidays per year dependent on election years

12 weeks of paid parental leave

Pension plan through the State Employees Retirement System

Deferred Compensation Program – voluntary supplemental retirement plan

Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)

Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility

Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Essential Functions

• Under general direction, serves as the Administrative Assistant for the Enterprise Application Services (EAS) Division Chief of the Department of Innovation & Technology (DoIT) performing a variety of administrative duties and special projects related to the administration of the Department’s EAS Program.
• Advises, explains, and directs staff in the execution of office operations and policies that impact divisional procedures and regulations.
• Coordinates and maintains schedule for EAS Chief including meeting and travel arrangements, agendas, and compilation of support documents.
• Assists in handling inquiries received from agency staff and vendors.
• Serves as liaison between EAS management and other staff and Departments.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four (4) years of college preferably with courses in public or business administration.
• Requires one (1) year of professional experience in a public or private organization.

OR

• Requires completion of an agency approved professional management training program.

Preferred Qualifications

• One (1) year of professional experience performing highly complex administrative duties within a private or public organization, including coordinating projects, preparing management-level reports, and supporting executive leadership.
• One (1) year of professional experience investigating, identifying, and resolving procedural, workflow, or production-related issues, with the ability to research policies, analyze operational impacts, and implement efficient solutions.
• One (1) year of professional experience serving as a primary liaison between management, staff, and external stakeholders, demonstrating the ability to interpret directives, communicate expectations, and maintain effective information flow across functional areas.
• Working knowledge of Microsoft Office Suite with proven experience preparing correspondence, reports, schedules, and presentations that support executive and program operations.
• Ability to analyze administrative issues, interpret policies and directives, formulate recommendations, and implement effective courses of action to improve processes and support divisional goals.
• Ability to develop and maintain cooperative and productive working relationships with management, staff, vendors, and external agencies, including coordinating cross-functional activities and resolving operational concerns.
• Demonstrated organizational and time management skills with experience coordinating executive schedules, meetings, travel arrangements, and supporting documents, as well as managing staffing, procurement tracking, and onboarding/offboarding processes.
• Demonstrated verbal and written communication skills, including experience drafting professional correspondence, preparing detailed reports, relaying directives to staff, and responding to inquiries from internal and external stakeholders.

Conditions of Employment

All applicants must be able to meet the following Conditions of Employment with or without reasonable accommodation, to be considered for this position. The State of Illinois complies with federal and state disability laws and will make reasonable accommodations for applicants and employees with disabilities.

• Requires the ability to verify identity.
• Requires employment authorization to accept permanent full-time position with the State of Illinois.
• Requires the ability to pass a position specific, agency required background check and self-disclosure of criminal history.
• Requires the ability to travel in performance of duties
• Requires the ability to work outside of normal hours to meet deadlines.
• Requires the ability to work overtime including scheduled, unscheduled, short notice, evenings, weekends, and holidays.
• Requires the ability to use agency supplied equipment such as laptop, personal computer, work cell phone, etc.
• Requires the ability to attend seminars, conferences, and training to remain current on methods, tools, ideologies, or other industry related topics relevant to job duties.
• Requires the ability to lift and carry objects or equipment weighing up to 10 pounds. Sedentary work involves lifting no more than 10 pounds at a time and requires occasional lifting, carrying, walking, and standing.

The conditions of employment listed are incorporated and/or related to any duties included in the position description.

Work Hours: Monday-Friday 8:30am-5:00pm (work hours may vary)
Headquarter Location: 300 W Jefferson St, Springfield, Illinois, 62702
Work County: Sangamon
Agency Contact: Brittany Vespa

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

The Department of Innovation & Technology (DolT) is the state's IT agency delivering an enterprise approach to statewide technology, innovation, and telecommunication services, as well as policy and standards development, lifecycle investment planning, and cybersecurity services. With over 1,500 employees, DolT delivers IT services and innovative solutions to customer agencies to improve services provided to Illinois residents, DolT offers employees the opportunity to advance their careers, develop new skills and reach their potential, both personally and professionally. DoIT is committed to promoting and preserving a workplace culture that embraces diversity and inclusion. We welcome and value employees with different backgrounds, life experiences and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation.