Technology Project Coordinator - MHIS (N164-2627)

Hartford Public Schools; Hockanum (CT); On-site; USD 75,000 - 95,000; Full time

Job summary

Hartford Public Schools is seeking a Technology Project Coordinator for MHIS to coordinate, document, track, and support technology initiatives from planning through implementation. You will work closely with MHIS leadership to keep timelines, action items, and communications organized and on schedule.

The role emphasizes professional project coordination rather than clerical duties, with responsibilities spanning meetings, documentation, reporting, and collaborative rollout of staff-facing

Qualifications

• Bachelor's degree from an accredited college or university in information systems, business administration, project management, public administration, organizational leadership, or a related field.
• Two years of professional experience in project coordination, technology support, program coordination, business operations, or comparable work.
• Demonstrated organizational and project-tracking experience.
• Strong written and verbal communication skills.
• Ability to organize multiple concurrent assignments and meet deadlines.
• Proficiency with office productivity, project-tracking, presentation, and collaboration tools.
• Experience supporting technology projects or information-technology departments.
• Experience within a school district, municipality, public agency, or similarly complex organization.
• CAPM, Agile, Scrum, or comparable project-coordination training or certification.
• Experience coordinating software implementations or organizational change initiatives.

Responsibilities

• Coordinate assigned technology projects and departmental initiatives from planning through implementation.
• Maintain project schedules, action-item trackers, implementation calendars, meeting records, and status documentation.
• Monitor deadlines and follow up with responsible parties regarding outstanding project deliverables.
• Support MHIS leadership and managers with organization and coordination of departmental priorities.
• Schedule and facilitate project meetings and implementation sessions as assigned.
• Prepare agendas, project materials, implementation updates, and follow-up documentation.
• Track decisions, assignments, due dates, dependencies, risks, and unresolved issues.
• Support departmental business reviews, assessments, performance reviews, and operational updates.
• Coordinate communications regarding technology implementations, upgrades, process changes, and service initiatives.
• Assist with rollout of staff-facing technology tools and self-service solutions.
• Coordinate user testing, training logistics, communications, documentation, and implementation activities as assigned.
• Assist in documenting departmental procedures, workflows, standard operating practices, and implementation processes.
• Collect and organize project data and prepare reports for leadership review.
• Maintain centralized project files and records.
• Coordinate with vendors and external partners on implementation activities when assigned.
• Support continuous-improvement initiatives across MHIS.
• Perform other related duties and special projects as assigned.

Skills

Project coordination

Organizational skills

Communication skills

Time management

Education

Bachelor's degree in information systems or related field

Tools

Office productivity tools

Project tracking software

Presentation tools

Job description

POSTING NUMBER:

N164-2627

POSTING DATE:

October 13, 2026

CLOSING DATE:

October 26, 2026

POSITION:

Technology Project Coordinator - MHIS

REPORTS TO:

Chief Innovation Officer/Deputy, MHIS

PRIMARY FUNCTIONS:

The Technology Project Coordinator – MHIS provides coordination, documentation, tracking, and implementation support for technology-related projects and departmental initiatives. The position works closely with MHIS leadership and managers to maintain timelines, monitor action items, coordinate meetings, organize project information, and help ensure that assigned initiatives remain on schedule.

This position is intended to provide professional project coordination support rather than executive-secretarial or routine clerical support.

TYPICAL DUTIES AND RESPONSIBILITIES:

• Coordinate assigned technology projects and departmental initiatives from planning through implementation.
• Maintain project schedules, action-item trackers, implementation calendars, meeting records, and status documentation.
• Monitor deadlines and follow up with responsible parties regarding outstanding project deliverables.
• Support MHIS leadership and managers with organization and coordination of departmental priorities.
• Schedule and facilitate project meetings and implementation sessions as assigned.
• Prepare agendas, project materials, implementation updates, and follow-up documentation.
• Track decisions, assignments, due dates, dependencies, risks, and unresolved issues.
• Support departmental business reviews, assessments, performance reviews, and operational updates.
• Coordinate communications regarding technology implementations, upgrades, process changes, and service initiatives.
• Assist with rollout of staff-facing technology tools and self-service solutions.
• Coordinate user testing, training logistics, communications, documentation, and implementation activities as assigned.
• Assist in documenting departmental procedures, workflows, standard operating practices, and implementation processes.
• Collect and organize project data and prepare reports for leadership review.
• Maintain centralized project files and records.
• Coordinate with vendors and external partners on implementation activities when assigned.
• Support continuous-improvement initiatives across MHIS.
• Perform other related duties and special projects as assigned.

SKILLS, KNOWLEDGE, QUALIFICATIONS AND EXPERIENCE:

• Bachelor's degree from an accredited college or university in information systems, business administration, project management, public administration, organizational leadership, or a related field.
• Two years of professional experience in project coordination, technology support, program coordination, business operations, or comparable work.
• Demonstrated organizational and project-tracking experience.
• Strong written and verbal communication skills.
• Ability to organize multiple concurrent assignments and meet deadlines.
• Proficiency with office productivity, project-tracking, presentation, and collaboration tools.
• Experience supporting technology projects or information-technology departments.
• Experience within a school district, municipality, public agency, or similarly complex organization.
• CAPM, Agile, Scrum, or comparable project-coordination training or certification.
• Experience coordinating software implementations or organizational change initiatives.

CERTIFICATION:

Non-certified position

COMPENSATION AND BENEFITS:

Salary Range: This is a twelve-month position, $75,000 - $95,000 annually, commensurate with qualifications and experience and consistent with the applicable HPS salary structure and/or collective bargaining agreement.

Benefits: Hartford Public Schools offers a comprehensive benefits package that may include medical, dental, and vision insurance; retirement benefits; paid holidays, vacation and sick leave; and other applicable fringe benefits in accordance with district policy and/or the applicable collective bargaining agreement.

EVALUATION:

Evaluated Annually

UNION AFFILIATION:

Not Applicable