Technician, Senior Accounting

Charlotte-Mecklenburg Schools; Charlotte (NC); On-site; USD 25,000 - 39,000; Full time

Job summary

Charlotte-Mecklenburg Schools seeks a Senior Accounting Technician to support accounts payable activities, ensuring timely and accurate vendor payments under supervision. The role handles district-level duties in alignment with Board of Education policies and is based on-site with a full-time, 12-month schedule.

The position reports to the Accounts Payable Supervisor and requires adherence to all laws, policies, and procedures, with responsibilities spanning file maintenance, invoice review,

Responsibilities

• Adhere to all state, federal, and local laws, policies, and procedures.
• Maintain files and records pertaining to purchase orders, invoices, and receiving reports.
• Gather, assemble, tabulate check, and file financial data.
• Review invoices for conformity with purchase orders or purchase request specifications and compliance with procedural and legal requirements; process invoices for payment.
• Maintain vendor files.
• Review invoices and purchase orders extensions and compute totals net amounts, discounts, shipping charges, taxes, and similar costs.
• Review data on check requests, special payment forms, purchase orders, and travel and expense reports; reconcile receipts for compliance with established allowances; adjust encumbrances; prepare for and process payment.
• Assign vendor numbers, generate monthly vendor reports; distribute reports to appropriate school and departments.
• Record, sort, match, verify, audit, and process monthly utility bills.
• Monitor vendor invoices for correct sales tax codes.
• Evaluate vendor transactions for proper processing procedures.
• Monitor bond pay applications for compliance of budgeting processes, items ordered, and services requested compared to invoiced items.
• Assure bond pay applications are processed timely due to the nature of the contract.
• Assist AP Supervisor with departmental responsibilities as needed.
• Perform related work as assigned or required.

Job description

General Definition of Work

The senior accounting technician, under general supervision, performs support work with minimal decision-making discretion related Accounts Payable funds in the preparation, processing, and maintenance of timely and accurate vendor payments. Employee performs district-level work to carry out Board of Education policies under the direction of the Accounts Payable Supervisor.

General Definition of Work

The senior accounting technician, under general supervision, performs support work with minimal decision-making discretion related Accounts Payable funds in the preparation, processing, and maintenance of timely and accurate vendor payments. Employee performs district-level work to carry out Board of Education policies under the direction of the Accounts Payable Supervisor.

Qualifications

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary/Status

Hourly NC 11A/ Full-time, 12 months

Reports To

Accounts Payable Supervisor

Place of Work

The normal place of work is on the premises used by Charlotte-Mecklenburg Schools. Charlotte- Mecklenburg Schools reserves the right to require you to work at such other place(s) as it may reasonably require from time to time.

Essential Functions

• Adhere to all state, federal, and local laws, policies, and procedures


• Maintain files and records pertaining to purchase orders, invoices, and receiving reports


• Gather, assemble, tabulate check, and file financial data


• Review invoices for conformity with purchase orders or purchase request specifications and compliance with procedural and legal requirements; process invoices for payment


• Maintain vendor files


• Review invoices and purchase orders extensions and compute totals net amounts, discounts, shipping charges, taxes, and similar costs


• Review data on check requests, special payment forms, purchase orders, and travel and expense reports; reconcile receipts for compliance with established allowances; adjust encumbrances; prepare for and process payment


• Assign vendor numbers, generate monthly vendor reports; distribute reports to appropriate school and departments


• Record, sort, match, verify, audit, and process monthly utility bills


• Monitor vendor invoices for correct sales tax codes


• Evaluate vendor transactions for proper processing procedures


• Monitor bond pay applications for compliance of budgeting processes, items ordered, and services requested compared to invoiced items


• Assure bond pay applications are processed timely due to the nature of the contract


• Assist AP Supervisor with departmental responsibilities as needed


• Perform related work as assigned or required