Senior Accounts Payable Specialist - Vendor Payments

Charlotte-Mecklenburg Schools; Charlotte (NC); On-site; USD 25,000 - 39,000; Full time

Job summary

Charlotte-Mecklenburg Schools seeks a Senior Accounting Technician to support accounts payable activities, ensuring timely and accurate vendor payments under supervision. The role handles district-level duties in alignment with Board of Education policies and is based on-site with a full-time, 12-month schedule.

The position reports to the Accounts Payable Supervisor and requires adherence to all laws, policies, and procedures, with responsibilities spanning file maintenance, invoice review,

Responsibilities

• Adhere to all state, federal, and local laws, policies, and procedures.
• Maintain files and records pertaining to purchase orders, invoices, and receiving reports.
• Gather, assemble, tabulate check, and file financial data.
• Review invoices for conformity with purchase orders or purchase request specifications and compliance with procedural and legal requirements; process invoices for payment.
• Maintain vendor files.
• Review invoices and purchase orders extensions and compute totals net amounts, discounts, shipping charges, taxes, and similar costs.
• Review data on check requests, special payment forms, purchase orders, and travel and expense reports; reconcile receipts for compliance with established allowances; adjust encumbrances; prepare for and process payment.
• Assign vendor numbers, generate monthly vendor reports; distribute reports to appropriate school and departments.
• Record, sort, match, verify, audit, and process monthly utility bills.
• Monitor vendor invoices for correct sales tax codes.
• Evaluate vendor transactions for proper processing procedures.
• Monitor bond pay applications for compliance of budgeting processes, items ordered, and services requested compared to invoiced items.
• Assure bond pay applications are processed timely due to the nature of the contract.
• Assist AP Supervisor with departmental responsibilities as needed.
• Perform related work as assigned or required.

Job description

Charlotte-Mecklenburg Schools seeks a Senior Accounting Technician to support accounts payable activities, ensuring timely and accurate vendor payments under supervision. The role handles district-level duties in alignment with Board of Education policies and is based on-site with a full-time, 12-month schedule.

The position reports to the Accounts Payable Supervisor and requires adherence to all laws, policies, and procedures, with responsibilities spanning file maintenance, invoice review,