Technical Senior Specialist

Jpi-20cf702b; California; On-site; USD 105,000 - 140,000; Full time

Benefits offered by this job

Competitive Bonus Program

4 Weeks PTO for All New Associates

Medical, Dental, Vision Insurance

401(k) with Company Match

Job summary

JPI is seeking a technically skilled Senior Specialist to join its Operations Support Center in San Diego, CA. The role focuses on proactively assessing future risks for each project, coordinating with the OSC team, and reporting to the Technical Lead.

The candidate will oversee RFI and submittal workflows, drive Plan B scenarios, and ensure timely approvals and compliance throughout the project lifecycle. The position requires 3-5 years of professional experience, strong organizational and

Qualifications

• 3-5 years of experience in a business or professional setting.
• Experience in an executive support role or similar position is required.
• Strong organizational and interpersonal skills with excellent communication.

Responsibilities

• Review and finalize plans with the OSC team and maintain day-to-day involvement.
• Lead execution risk assessment and develop Plan B strategies.
• Manage RFI and submittal processes using Procore with timely responses.
• Coordinate change orders and ensure alignment with construction schedules.
• Support AHJ precon and inspection activities and ensure proper phasing.

Skills

Executive support

Leadership

Communication

Organizational skills

Education

Bachelor's degree in related field

Tools

MS Office

Project management tools

Procore

Job description

About The CompanyBuilt on a foundation of integrity, respect, and commitment, JPI stands out as one of the most active real estate developers and builders in the nation. For more than 35 years, JPI has designed and developed communities with best-in-class homes and amenities. JPI is committed to data-driven management and continuous improvement. Its team of experts utilizes data – including unparalleled market research, proven business processes, and proprietary models – to ensure that every decision is strategic, focused, and produces exceptional multifamily communities with the best risk-adjusted returns. More than just great communities, JPI is focused on leaving a lasting impact on the communities where we build and is continually committed to “Building What Matters.” JPI operates as a subsidiary of Sumitomo Forestry, which is recognized as one of the largest home builders in the United States.Why work for us?We have a 35-year track record of developing multifamily communities with responsibility, accountability, and integrity. Our stated purpose is to:Transform BuildingEnhance CommunitiesImprove LivesJPI has an ambitious and exciting vision for how we will achieve this, which makes for a positive and dynamic work environment, with many opportunities for personal development and growth. As well as our highly competitive offering of compensation and benefits, we are committed to:Transformative careers in a transformative companyComprehensive training and developmentPromotion from within at all levels of the organizationBorderless Careers, based on performance, potential, and personal ambitionIndustry RecognitionNMHC - #1 Fastest Growing Developer; #2 Fastest Growing Building; #8 Largest National Developer; # 11 Largest National BuilderReal Page – Most active multifamily developer in DFW for the past 8 yearsDallas Business Journal Best Places to Work – 2023Dallas Business Journal – Largest DFW Real Estate Developers - #11JPI offers associates a comprehensive benefits package with competitive salaries and more, including:Competitive Bonus Program4 Weeks PTO for All New Associates (Pro-Rated by Hire Date)11 Holidays and 8 Early Release DaysMedical, Dental, Vision, and Life Insurance401(k) with Company Match (Up to 5% Match)Health Savings AccountFlexible Spending Accounts (Dependent & Medical Reimbursement)Paid Parental LeavePaid Volunteer TimeTuition AssistancePhone ReimbursementAbout the Job.JPI has an exciting opportunity for a Technical Senior Specialist to join our Operations Support Center team located in San Diego, CAThe Technical Senior Specialist will be responsible for assisting in proactively assessing future risks of each project to the Operations team and communicating those with the OSC Team. The position will report to the Technical Lead.Essential Functions & ResponsibilitiesResponsible to Review and finalize plans and maintain active day to day involvement with OSC TeamTrach and Ensure trade specific PreCon onsite meeting agendas to the Site Construction Managers to ensure Plan adherence.Track and resolve construction issues from field “tickets” in timely and complete mannerResponsible for Leading execution risk assessment and developing Plan B'sEnsure the de-risking process is complete with all necessary RFI’s/ASI’s resolved in timely manner. (Maintain 30 days of clear runway without RFI delays)Monitors dashboard daily for trends impacting the Plan, diagnose the root cause and directs OSC resource support and realignment on subcontractor performance both on completion and corrective items.Communicates OSC support of wet weather mitigation pre-planning efforts and implementationUtilize digital technology by reviewing technology information captures as directed to solve technical issues affecting the projectTracks and Ensures the Day 1 Startup checklist is completed on NTP dayComplete submittal and shop drawing approvalsCreate and manage a project specific submittal log. Review and compare submittals, samples and shop drawings to specifications, clarifications and drawings. Upload and Track submittals, samples and shop drawings to Procore. Ensure submittals are reviewed within the contracted consultant response time. Assign appropriate consultants to each submittal. Review responses to submittals and ensure trade partner is aware of any comments.Accountable for Managing RFI ProcessMaintain RFI urgency log daily and ensure consultants are working on correct RFI priorities.Work Directly with Operations team to draft and submit RFI'sManage that RFI's are answered promptly and by correct consultants.Ensure RFI's are distributed to appropriate subs.Inform the Commercial Lead of RFI's with potential costs attached.Accountable for Complete AHJ preconEnsure that the project turnover phasing and sequence will be approved by the jurisdiction and make any plan resequencing as necessary to accommodate AHJ requirements.Ensure the Fire inspector startup requirements are aligned with phasing and OPC planEnsure 3rd party consultants are contracted with appropriate inspection type and frequency per the plan minimum or minimum JPI standard whichever is greater.Usher AHJ through 3rd party inspection adoption (BV or similar)Ensure that Submittals are reviewed and approved for installation per planResponsible to Support CO review processCoordinate with the Site Construction Manager to verify change order work is valid.Manage change order disputes.ExpectationsAct as a representative and advocate of JPI’s culture and guiding principles5 day (Monday-Friday) Physical Co-locationDaily CollaborationThorough knowledge of daily on-site activitiesReview and finalize plans and maintain active day-to-day involvement with OSC teamThe Taktical Control Lead will provide the Takt sequence and pod layout. Pre-construction meetings should be conducted with trades to gather input on the labor requirements for each trade during each phase to keep the project on schedule. Maintain regular communication with the Resource Lead to ensure that subcontractor labor is consistently available to meet project milestones. Maintain open communication with the Taktical Control Lead on OPC changes, updates and plan b's.Lead execution risk assessment and develop Plan B'sIdentify chokepoints and risks in the proposed construction takt plan. Seek feedback from the Construction Manager and OSC Manager to develop corrective actions or alternative strategies to keep the construction plan and schedule on track. Insert Procedure. This enables the OSC team to adapt and maintain the construction schedule and duration.The Digital Lead is responsible for setting up and updating all digital platforms for the project. The Technical Project Lead should seek input from consultants on technical issues identified through digital technology to address these problems. Develop Plan B solutions to mitigate risks and keep the project on schedule. Engage the OSC and Construction Manager in overseeing digital conflicts and Plan B scenarios, and ensure they communicate updates to subcontractors to ensure alignment with the revised plans.Complete submittal and shop drawing approvalsDevelop a project-specific submittal log based on contracted subcontractors, project drawings, specifications, and clarifications. Subcontractors will provide the required documents for review. Consultants will be assigned to review these submittals in accordance with the project’s drawings and specifications. The Commercial Specialist will create and oversee the submittal log, ensuring all submittals are reviewed against the plans and specifications. The Specialist will upload submittals into Procore, assigning them to the appropriate consultants with set review timelines. Then, will ensure that consultants adhere to the standard response times specified in the contract. Submittals will either be approved or returned for revision and resubmission back to the subcontractor. Subcontractors may proceed with material procurement and fabrication only after receiving approval of their submittals.Manages RFI ProcessRFI questions are initiated by subcontractors, digital efforts, and design value engineering (VE) processes. The Technical Project Lead collaborates with the Site Construction Manager to draft the RFIs. Each RFI is created in Procore, including a description and supporting documentation to ensure consultants have all the necessary information for an accurate response. The Technical Project Lead oversees the timely resolution of RFIs and ensures that closed RFIs with appropriate responses are distributed to all relevant parties. If an RFI results in cost implications, the Technical Project Lead informs the Commercial Lead to document these costs in a change order.Support CO review processSubcontractors submit change orders for additional work with associated costs. The Technical Project Lead must verify that the change order pertains to work outside the current scope and is associated with a project RFI or additional request from the Construction Manager. Once the change order has been reviewed and validated, the Technical Project Lead sends it, along with supporting documentation, to the Commercial Lead for submission through Procore for review and approval and notify the site construction manager to proceed.Policies, Forms, Templates and ReportsOPC Scheduling SOPBluebeamPlan B ProcedureDigital Workflow DashboardPre Wet Weather MitigationRFI LogChange Order TemplateNon-Essential FunctionsOther duties as assignedEducation, Work Experience, & Physical RequirementsBachelor's degree in related field.3-5 years' experience in a business or professional setting (inclusive of non-profit or government roles).Proven experience in an executive support role or similar position.Excellent organizational and leadership skills.Strong interpersonal and communication abilities.Proficiency in using business software and tools, including MS Office and project management applications.Ability to handle confidential information with discretion.General Base Pay RangePlease note that the posted annual base pay range reflects the anticipated compensation range for this position at the time of posting. Actual compensation offered will be determined based on a variety of factors, including the candidate’s experience, skills, qualifications, internal equity with existing associates, and the Company’s budget at the time of the offer. This range applies to base salary only. Additional compensation, such as bonuses or incentive plans, may be available and will be discussed with the Recruiter during the interview process.Annual Base Pay Range: $105,000- $140,000