Technical Specialist

JPI; Dallas (TX); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive Bonus Program

4 Weeks PTO for All New Associates

Medical, Dental, Vision, and Life Insurance

Job summary

A leading real estate developer in Dallas seeks a Technical Project Specialist to proactively assess project risks and manage the RFI process. The role involves reviewing plans and submittals while working closely with the Operations team and OSC team. Candidates should hold a Bachelor's degree and possess 3-5 years of experience in a related field. The company offers a dynamic work environment with comprehensive training and competitive benefits, including a generous PTO policy and a competitive bonus program.

Qualifications

• 3-5 years' experience in a business or professional setting.
• Proven experience in an executive support role or similar position.
• Ability to handle confidential information with discretion.

Responsibilities

• Assist in assessing project risks and communicate with the OSC Team.
• Manage RFI process and ensure prompt responses from consultants.
• Review submittals and ensure they meet project specifications.

Skills

Communication Skills

Leadership Skills

Organizational Skills

Technical Awareness

Education

Bachelor's degree in related field

Tools

MS Office

Procore

Job description

About the Company

Built on a foundation of integrity, respect, and commitment, JPI stands out as one of the most active real estate developers and builders in the nation. For more than 35 years, JPI has designed and developed communities with best-in-class homes and amenities. JPI is committed to data-driven management and continuous improvement. Its team of experts utilizes data – including unparalleled market research, proven business processes, and proprietary models – to ensure that every decision is strategic, focused, and produces exceptional multifamily communities with the best risk-adjusted returns. More than just great communities, JPI is focused on leaving a lasting impact on the communities where we build and is continually committed to “Building What Matters.” JPI operates as a subsidiary of Sumitomo Forestry, which is recognized as one of the largest home builders in the United States.

About the Job

The Technical Project Specialist will be responsible for assisting in proactively assessing future risks of each project to the Operations team and communicating those with the OSC Team. The position will report to the Technical Lead.

Essential Functions & Responsibilities

Responsible to Review and finalize plans and maintain active day to day involvement with OSC Team

• Trach and Ensure trade specific PreCon onsite meeting agendas to the Site Construction Managers to ensure Plan adherence.
• Track and resolve construction issues from field “tickets” in timely and complete manner

Responsible for Leading execution risk assessment and developing Plan B's

• Ensure the de-risking process is complete with all necessary RFI’s/ASI’s resolved in timely manner. (Maintain 30 days of clear runway without RFI delays)
• Monitors dashboard daily for trends impacting the Plan, diagnose the root cause and directs OSC resource support and realignment on subcontractor performance both on completion and corrective items.
• Communicates OSC support of wet weather mitigation pre-planning efforts and implementation
• Utilize digital technology by reviewing technology information captures as directed to solve technical issues affecting the project
• Tracks and Ensures the Day 1 Startup checklist is completed on NTP day

Complete submittal and shop drawing approvals

• Create and manage a project specific submittal log. Review and compare submittals, samples and shop drawings to specifications, clarifications and drawings. Upload and Track submittals, samples and shop drawings to Procore. Ensure submittals are reviewed within the contracted consultant response time. Assign appropriate consultants to each submittal. Review responses to submittals and ensure trade partner is aware of any comments.

Accountable for Managing RFI Process

• Maintain RFI urgency log daily and ensure consultants are working on correct RFI priorities.
• Work Directly with Operations team to draft and submit RFI's
• Manage that RFI's are answered promptly and by correct consultants.
• Ensure RFI's are distributed to appropriate subs.
• Inform the Commercial Lead of RFI's with potential costs attached.

Accountable for Complete AHJ precon

• Ensure that the project turnover phasing and sequence will be approved by the jurisdiction and make any plan resequencing as necessary to accommodate AHJ requirements.
• Ensure the Fire inspector startup requirements are aligned with phasing and OPC plan
• Ensure 3rd party consultants are contracted with appropriate inspection type and frequency per the plan minimum or minimum JPI standard whichever is greater.
• Usher AHJ through 3rd party inspection adoption (BV or similar)

Ensure that Submittals are reviewed and approved for installation per plan

Responsible to Support CO review process

• Coordinate with the Site Construction Manager to verify change order work is valid.
• Manage change order disputes.

Expectations

• Act as a representative and advocate of JPI’s culture and guiding principles
• 5 day (Monday-Friday) Physical Co-location
• Daily Collaboration
• Thorough knowledge of daily on-site activities

Review and finalize plans and maintain active day-to-day involvement with OSC team

• The Taktical Control Lead will provide the Takt sequence and pod layout. Pre-construction meetings should be conducted with trades to gather input on the labor requirements for each trade during each phase to keep the project on schedule. Maintain regular communication with the Resource Lead to ensure that subcontractor labor is consistently available to meet project milestones. Maintain open communication with the Taktical Control Lead on OPC changes, updates and plan b's.

Lead execution risk assessment and develop Plan B's

• Identify chokepoints and risks in the proposed construction takt plan. Seek feedback from the Construction Manager and OSC Manager to develop corrective actions or alternative strategies to keep the construction plan and schedule on track. Insert Procedure. This enables the OSC team to adapt and maintain the construction schedule and duration.
• The Digital Lead is responsible for setting up and updating all digital platforms for the project. The Technical Project Lead should seek input from consultants on technical issues identified through digital technology to address these problems. Develop Plan B solutions to mitigate risks and keep the project on schedule. Engage the OSC and Construction Manager in overseeing digital conflicts and Plan B scenarios, and ensure they communicate updates to subcontractors to ensure alignment with the revised plans.

Complete submittal and shop drawing approvals

• Develop a project-specific submittal log based on contracted subcontractors, project drawings, specifications, and clarifications. Subcontractors will provide the required documents for review. Consultants will be assigned to review these submittals in accordance with the project’s drawings and specifications. The Commercial Specialist will create and oversee the submittal log, ensuring all submittals are reviewed against the plans and specifications. The Specialist will upload submittals into Procore, assigning them to the appropriate consultants with set review timelines. Then, will ensure that consultants adhere to the standard response times specified in the contract. Submittals will either be approved or returned for revision and resubmission back to the subcontractor. Subcontractors may proceed with material procurement and fabrication only after receiving approval of their submittals.

Manages RFI Process

• RFI questions are initiated by subcontractors, digital efforts, and design value engineering (VE) processes. The Technical Project Lead collaborates with the Site Construction Manager to draft the RFIs. Each RFI is created in Procore, including a description and supporting documentation to ensure consultants have all necessary information for an accurate response. The Technical Project Lead oversees the timely resolution of RFIs and ensures that closed RFIs with appropriate responses are distributed to all relevant parties. If an RFI results in cost implications, the Technical Project Lead informs the Commercial Lead to document these costs in a change order.

Support CO review process

• Subcontractors submit change orders for additional work with associated costs. The Technical Project Lead must verify that the change order pertains to work outside the current scope and is associated with a project RFI or additional request from the Construction Manager. Once the change order has been reviewed and validated, the Technical Project Lead sends it, along with supporting documentation, to the Commercial Lead for submission through Procore for review and approval and notify the site construction manager to proceed.

Policies, Forms, Templates and Reports

• OPC Scheduling SOP
• Bluebeam
• Plan B Procedure
• Digital Workflow Dashboard
• Pre Wet Weather Mitigation
• RFI Log
• Change Order Template

Education, Work Experience, & Physical Requirements

• Bachelor's degree in related field.
• 3-5 years' experience in a business or professional setting (inclusive of non-profit or government roles).
• Proven experience in an executive support role or similar position.
• Excellent organizational and leadership skills.
• Strong interpersonal and communication abilities.
• Proficiency in using business software and tools, including MS Office and project management applications.
• Ability to handle confidential information with discretion.

Why work for us?

• Transform Building
• Enhance Communities
• Improve Lives

JPI has an ambitious and exciting vision for how we will achieve this, which makes for a positive and dynamic work environment, with many opportunities for personal development and growth. As well as our highly competitive offering of compensation and benefits, we are committed to:

• Transformative careers in a transformative company
• Comprehensive training and development
• Promotion from within at all levels of the organization
• Borderless Careers, based on performance, potential, and personal ambition

Industry Recognition

• NMHC - #1 Fastest Growing Developer; #2 Fastest Growing Building; #8 Largest National Developer; # 11 Largest National Builder
• Real Page – Most active multifamily developer in DFW for the past 8 years
• Dallas Business Journal Best Places to Work – 2023
• Dallas Business Journal – Largest DFW Real Estate Developers - #11

JPI offers associates a comprehensive benefits package with competitive salaries and more, including:

• Competitive Bonus Program
• 4 Weeks PTO for All New Associates (Pro-Rated by Hire Date)
• 11 Holidays and 8 Early Release Days
• Medical, Dental, Vision, and Life Insurance
• 401(k) with Company Match (Up to 5% Match)
• Health Savings Account
• Flexible Spending Accounts (Dependent & Medical Reimbursement)
• Paid Parental Leave
• Paid Volunteer Time
• Tuition Assistance
• Phone Reimbursement
• Associate Referral Bonuses