Technical Records Specialist 2

Boise State University; Boise (ID); Vor Ort; USD 23.000 - 33.000; Vollzeit

Benefits dieser Stelle

Best benefits package

12 paid holidays

Vacation days 12-24 annually

PERSI retirement contribution

Tuition waiver for employees

Zusammenfassung

Boise State University is seeking a detail-focused Financial Aid & Scholarships Technical Records Specialist 2 to support the office with high-volume processing and technical records management.

The role emphasizes accuracy, analytical problem solving, and strong written/verbal communication to ensure program compliance and smooth operation of the Financial Aid and Scholarships office.

Qualifikationen

• Experience monitoring record systems to identify and correct errors.
• Ability to interpret, explain, and apply laws, regulations, and complex policies across programs.
• Ability to analyze information and resolve problems; work with diverse populations.

Aufgaben

• Verify, award, disburse and return Title IV funds to support compliant aid administration.
• Maintain records to ensure compliance with federal aid requirements (Return of Title IV funds, etc.).
• Create, send and receive aid record files to COD or similar systems.
• Assist with aid processes for special programs (Study Abroad, Consortium).
• Draft and send effective written communications.
• Support the Financial Aid and Scholarships office on various projects.

Kenntnisse

Supervisory practices

Data management

Fact-finding interviews

Report writing

Spreadsheet proficiency

Tools

Database software

Spreadsheet software

Jobbeschreibung

Job Summary/Basic Function:

Join Our Team: Financial Aid & Scholarships Technical Records Specialist 2

Are you someone who sees both the big picture and the fine details? We’re looking for a focused, detail-oriented professional to support our Financial Aid and Scholarships Office. In this role, you will play a key part in processing support and assisting our office through high-volume workloads.

What We’re Looking For:

• Sharp Attention to Detail: Precision in managing documentation and processing.
• Problem Solver: An analytical mindset to navigate complex scenarios.
• Strong Communicator: Clear, effective written and verbal communication skills.
• Balanced Work Style: Proven ability to work independently while thriving in a collaborative team environment.
• High-Volume Capability: Comfort managing demanding workloads efficiently.

If you are ready to bring your focus and analytical skills to a supportive team

This position provides technical support for programs and organizational activities to convey information, determine compliance, and resolve controversial situations; acts as a resident expert in the implementation and maintenance of technical program guidelines; perform related work.

Department Overview:

The Financial Aid and Scholarships Department at Boise State University helps students and their families navigate the process of funding a college education. This office is a central resource for all types of financial assistance, ensuring students understand their options and have the support they need to afford their education. We also foster a respectful, collaborative, and results-driven work environment where all employees are encouraged to develop professionally, support team efforts, and take accountability for their actions.

Level Scope:

Applies skills and job knowledge in area of specialization; may adapt procedures, operations, techniques, tools, materials, and/or equipment to meet needs of area of specialization; may work on non-routine tasks; resolves issues/makes working decisions within area of specialization or responsibility with minimal supervision.

Essential Functions:

60% of Time the Technical Records Specialist II must:

• This class is distinguished from the Technical Records Specialist 1 by the requirement for the use of judgment, discretion, and interpretation of a variety of complex guideline policies and procedures for different programs within a related field. The incumbent is responsible for the final work and any consequence of error. The work requires extensive knowledge of department programs and objectives. The program knowledge is of such a complex nature that it typically takes new incumbents a substantial amount of time to learn. Incumbents function with considerable independence and exercise discretion in applying policies and procedures.
• Incumbents perform complex and difficult program support functions for multiple or highly specialized programs. Incumbents have the authority, knowledge, and judgment to devise solutions that fall outside existing policies and procedures. The work requires problem solving and negotiation skills with authority to act on decisions made. Incumbents serve as a program expert; and provide guidance and assistance regarding complex program rules and regulations to office staff and external customers. Due to the nature of the work, incumbents have frequent contact with internal and external customers, which requires good public relation skills. Incumbents function with considerable independence and exercise discretion in applying policies and procedures. The work requires extensive knowledge of department programs and objectives. Incumbents may supervise support staff or perform leadwork duties.

35% of Time the Technical Records Specialist II will:

• Perform programmatic technical support duties such as verification, awarding, disbursement and/or return of title IV funds, etc. to support the compliant administration of federal student aid within the Production team.
• Responsible for performing processes and reviewing records to maintain compliance with various student financial aid compliance requirements such as, Return of Title IV aid calculations, Multiple Reporting Records for Pell, Unusual Enrollment History, etc.
• Create, send and receive Federal Student Aid record files to the Department of Education’s Common Origination and Disbursement (COD) or similar system.
• Assist with financial aid processes for students participating in various special programs, such as Study Abroad or Consortium Agreements.
• Draft and send effective written communication to a variety of recipients.
• Other projects, as assigned to support the successful operation of the Financial Aid and Scholarships office.

5% of Time the Technical Records Specialist II will:

• Perform other duties as assigned.

Knowledge, Skills, Abilities:

• Some knowledge of: supervisory practices and data management.
• Experience: conducting sensitive fact-finding interviews; storing, retrieving and compiling information in a report format using database software and using spreadsheet software.

Minimum Qualifications:

Experience: monitoring record systems to identify and correct errors; interpreting, explaining, and applying laws, regulations, and complex policies for multiple or highly specialized programs; analyzing information and researching a variety of sources to identify and resolve problems or issues; dealing with individuals from varying cultural and socio-economic backgrounds in stressful situations; entering and retrieving data using a computerized record system; composing and proofreading business correspondence.

Salary and Benefits:

$20.28 per hour.Boise State University provides a best-in-class benefits package, including (but not limited to):

• 12 paid holidays AND the University is closed between Christmas and New Year's (requires use of 3 vacation days)
• Between 12-24 annual paid vacation days for full-time Professional and Classified staff depending on position type and years of service
• 11.96% University contribution to your PERSI retirement fund (Classified employees)
• Excellent medical, dental and other health-related insurance coverages
• Tuition fee waiver benefits for employees, spouses and their dependents
• See our full benefits page for more information!

Required Application Materials:

• Resume
• Cover Letter
• Three Professional References

About Us:

Nestled along the Boise River and steps from the state capitol, Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. We’re a trailblazing institution, nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond.

We’re building a thriving community of faculty and staff whose unique skills, experiences, and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed.

Learn more about Boise State and living in Idaho’s Treasure Valley at https://www.boisestate.edu/about/