Technical Project Coordinator

Cortavo, Inc.; Atlanta (GA); Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

Health benefits

Hybrid work schedule

401k contribution

Company cell phone

Team celebrations

Job summary

Cortavo, Inc. is seeking a Technical Project Coordinator to manage technical projects, including onboarding, phishing campaigns, email signatures, SharePoint migrations, and internet installations.

The role collaborates with Service Desk, Field Services, and Engineering to drive activities, schedule field engineers, and ensure timely delivery. The candidate will maintain project documentation, coordinate with customers, and proactively address milestones.

Qualifications

• Bachelor’s degree in Business Administration or related field required.
• Minimum 3 years of project management experience.
• Experience with technical project management (HaaS, SaaS, IT services).
• Experience in a customer service/success/implementation/project management environment.
• Proficiency with project management tools (Smartsheets, Wrike).
• Experience with ticketing systems (Autotask, Halo, Jira).
• Strong Microsoft Office Suite & Microsoft Teams skills.
• Strong Google Suite skills (Gmail, Google Docs).
• Excellent written and verbal communication; empathetic customer service approach.
• Strong organizational and multitasking capabilities.

Responsibilities

• Anticipate customer needs and address them throughout the project management process.
• Ensure timely and successful project management to help customers realize business value.
• Maintain customer satisfaction by engaging other teams and removing roadblocks.
• Develop customer-facing documentation to describe project milestones and timelines.
• Generate high levels of communication with meeting recaps.
• Provide recommendations to improve processes and communications for faster delivery.
• Maintain customer information records in systems (Autotask, IT Glue, Datto, Salesforce).

Skills

Project management

Customer service

Communication

Time management

Note-taking

Problem solving

Education

Bachelor’s degree in Business Administration or related field

Tools

Smartsheets

Wrike

Autotask

Halo

Jira

Job description

The Technical Project Coordinator will be responsible for managing technical projects, including customer onboarding, phishing campaigns, email signature implementations, Sharepoint migrations, and internet installations.

This role reports to the Technical Project Management Team Lead.

The Technical Project Coordinator will interact daily with the Cortavo support teams to:

• Drive project activities by working with our Service Desk, Field Services, and Engineering departments
• Coordinate/ensure all tasks are being completed within expected timeframe
• Ensure that procurement is happening as expected
• Field engineer scheduling for onsite activities (site surveys, hardware installations)
• Validate orders for internet and other services that may need to be provisioned

The Technical Project Coordinator will interact their assigned Cortavo customers to ensure:

• Project definition, project planning, date setting, and milestone tracking
• Coordinate interactions with Cortavo resources to accomplish project requirements
• Continual understanding of project milestones and timelines by frequent verbal and written communication

Responsibilities:

• Anticipate customer needs and proactively addressing them throughout the project management process, ultimately positioning accounts for continued success.
• Ensure timely and successful project management to help customers realize the business value of our partnership and offerings.
• Maintain customer satisfaction by engaging other teams and removing roadblocks.
• Develop customer-facing documentation to visually describe project management milestones and timelines.
• Generate a high level of communication with meeting recaps.
• Provide recommendations for process and/or communication improvement related to technical projects to reduce delivery time and improve customer satisfaction.
• Maintain customer information records, including gathering information about that customer and making sure that information is up to date in applicable systems (Autotask, IT Glue, Datto, Salesforce, etc).

Required Skills & Qualifications

• Bachelor’s degree, Business Administration or related field
• Minimum 3 years project management experience
• Experience with technical project management (HaaS, SaaS, IT services)
• Experience in a customer service/success environment/implementation/project management environment
• Experience with project management tools (Smartsheets, Wrike, etc)
• Experience with ticketing systems (Autotask, Halo, Jira)
• Proficiency in Microsoft Office Suite & Microsoft Teams
• Proficiency in Google Suite, particularly Gmail and Google Docs
• Strong written and verbal communication skills; empathetic customer service approach
• Excellent organizational, time management, and multitasking capabilities
• Empathy for customer when delays or issues occur
• A true note-taker; drive for accomplishing task on-time or ahead of time

Preferred Qualifications

• Technical and/or complex project management experience (< 50 steps to onboard
• Managed Service Provider experience
• Familiarity with IT hardware, software, and managed services technology
• Familiarity with tools and technologies that small businesses commonly use is also valuable

Estimated Usage of Time

• 80% - Technical Project Management
• 20% - Documentation

Work Environment

• Competitive salary, as well as employer, contributed health benefits
• Hybrid work schedule
• 401k contribution
• Access to a Company cell phone plan
• A seat on an energetic team that collaborates and pushes each other to be better
• A fast-paced but cooperative environment with endless potential for growth
• Celebration events for team and Company successes throughout the year

Flexible work from home options available.