Technical Project Assistant - Aviation

stvinc; Chicago (IL); On-site; USD 84,000 - 96,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) Plan

Paid Time Off

Paid Holidays

Job summary

STV is seeking a organized Technical Project Assistant - Aviation to support the ORD Next team on-site in Chicago, IL. This role focuses on office operations and project coordination in a busy aviation environment.

You will manage conference rooms, scheduling, and internal communications while helping implement policies and procedures for smooth daily workflows. Strong MS Office skills and a proven administrative background are required.

Qualifications

• 8+ years of experience as Administrative Assistant or Office Manager in a busy office.
• Bachelor's degree preferred or equivalent work experience.
• Must be able to pass a federal background check.

Responsibilities

• Oversee office operations and facilities for ORD Next team.
• Coordinate booking, scheduling and on-site support for ORD Next.
• Manage space planning and seating changes for team growth.
• Provide technical assistance and support meeting coordination.
• Develop and implement office policies and procedures.
• Serve as the internal communications hub for ORD Next updates.

Skills

Microsoft Office

Organizational skills

Communication skills

Problem solving

Client-focused

Education

Bachelor's degree or equivalent

Tools

Word

Excel

Outlook

PowerPoint

Job description

STV is seeking an organized and outgoing Technical Project Assistant - Aviation to assist one of our Aviation clients in Chicago, IL. This position will be fully on site at our client site in Chicago.

Job Responsibilities

• Office Operations & Facilities
• Reset conference rooms after meetings (chairs, technology, supplies)
• Oversee booking, scheduling, and on-site support for ORD Next team
• Oversee on-site support for large conference rooms, including troubleshooting conflicts
• Manage space planning and seating assignments, including moves or reconfigurations to support team growth
• Technical Assistance
• Develop and implement office policies, procedures, and standards.
• Report to and coordinate with the ORD Next team
• Coordinate Program Management Team (PMT) ORD leadership schedules
• Schedule and facilitate meetings, including ordering meals when necessary
• Serve as the internal communications hub for ORD Next updates, reminders, and scheduling information

Required Experience

• 8 years+ experience working as an Administrative Assistant or Office Manager in a busy office atmosphere
• Bachelor's degree preferred or equivalent work experience
• Proficiency in Microsoft ® Suite, including Word, Outlook, Excel, and PowerPoint
• Self-motivated decision maker and problem solver
• Strong planning, organizational and communication skills
• Client-focused and a strong work ethic
• Must be able to pass a federal background check

#LI-AW1 #LI-ONSITE

Compensation Range

$83,978.91 - $95,975.90

Benefits

• Health insurance, including an option with a Health Savings Account
• Dental insurance
• Vision insurance
• Flexible Spending Accounts (Healthcare, Dependent Care and Transit and Parking where applicable)
• Disability insurance
• Life Insurance and Accidental Death & Dismemberment
• 401(k) Plan
• Retirement Counseling
• Employee Assistance Program
• Paid Time Off (starting at 16 days)
• Paid Holidays (9 days)
• Back-Up Dependent Care (up to 10 days per year)
• Parental Leave (up to 80 hours)
• Continuing Education Program
• Professional Licensure and Society Memberships

STV is committed to paying all of its employees in a fair, equitable, and transparent manner. The listed pay range is STV's good‑faith salary estimate for this position. Please note that the final salary offered for this position may be outside of this published range based on many factors, including but not limited to geography, education, experience, and/or certifications.

At STV, we believe strong talent comes from a wide range of backgrounds, and your skills and experience may align with this or another opportunity as we continue to grow.