Technical Project Assistant - Aviation

STV, Inc.; Chicago (IL); On-site; USD 84,000 - 96,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) Plan

Paid Time Off

Paid Holidays

Parental Leave

Continuing Education Program

Professional Licensure and Society Sub

Job summary

STV, Inc. is seeking an organized and outgoing Technical Project Assistant - Aviation to support our ORD Next team at a client site in Chicago, IL. This position is fully on site and requires strong coordination and communication to keep projects running smoothly.

Responsibilities include office operations, facilities management, scheduling, and serving as a hub for ORD Next updates. The ideal candidate has 8+ years in administrative roles, a Bachelor’s degree or equivalent, and proficiency with

Qualifications

• 8+ years of experience as an Administrative Assistant or Office Manager in a busy office.
• Bachelor's degree preferred or equivalent work experience.
• Proficiency in Microsoft Word, Outlook, Excel, and PowerPoint.
• Self-motivated decision maker and problem solver.
• Strong planning, organizational and communication skills.
• Client-focused and a strong work ethic.
• Must be able to pass a federal background check.

Responsibilities

• Reset conference rooms after meetings, including chairs, technology, and supplies.
• Oversee booking, scheduling, and on-site support for ORD Next team.
• Oversee on-site support for large conference rooms, including troubleshooting conflicts.
• Manage space planning and seating assignments, including moves or reconfigurations to support team growth.
• Develop and implement office policies, procedures, and standards.
• Report to and coordinate with the ORD Next team.
• Coordinate Program Management Team (PMT) ORD leadership schedules.
• Schedule and facilitate meetings, including ordering meals when necessary.
• Serve as the internal communications hub for ORD Next updates, reminders, and scheduling information.

Skills

Strong planning

Organizational skills

Communication skills

Self-motivated decision making

Client-focused

Education

Bachelor's degree or equivalent

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Job description

STV is seeking an organized and outgoing Technical Project Assistant - Aviation to assist one of our Aviation clients in Chicago, IL. This position will be fully on site at our client site in Chicago.

Job Responsibilities include:

Office Operations & Facilities

• Reset conference rooms after meetings (chairs, technology, supplies)
• Oversee booking, scheduling, and on-site support for ORD Next team
• Oversee on-site support for large conference rooms, including troubleshooting conflicts
• Manage space planning and seating assignments, including moves or reconfigurations to support team growth

Technical Assistance

• Develop and implement office policies, procedures, and standards.
• Report to and coordinate with the ORD Next team
• Coordinate Program Management Team (PMT) ORD leadership schedules
• Schedule and facilitate meetings, including ordering meals when necessary
• Serve as the internal communications hub for ORD Next updates, reminders, and scheduling information

Required Experience:

• 8 years+ experience working as an Administrative Assistant or Office Manager in a busy office atmosphere
• Bachelor's degree preferred or equivalent work experience
• Proficiency in Microsoft Suite, including Word, Outlook, Excel, and PowerPoint
• Self-motivated decision maker and problem solver
• Strong planning, organizational and communication skills
• Client-focused and a strong work ethic
• Must be able to pass a federal background check

Compensation Range:

$83,978.91 - $95,975.90

STV offers the following benefits

• Health insurance, including an option with a Health Savings Account
• Dental insurance
• Vision insurance
• Flexible Spending Accounts (Healthcare, Dependent Care and Transit and Parking where applicable)
• Disability insurance
• Life Insurance and Accidental Death & Dismemberment
• 401(k) Plan
• Retirement Counseling
• Employee Assistance Program
• Paid Time Off (starting at 16 days)
• Paid Holidays (9 days)
• Back-Up Dependent Care (up to 10 days per year)
• Parental Leave (up to 80 hours)
• Continuing Education Program
• Professional Licensure and Society Memberships

STV is committed to paying all of its employees in a fair, equitable, and transparent manner. The listed pay range is STV's good-faith salary estimate for this position. Please note that the final salary offered for this position may be outside of this published range based on many factors, including but not limited to geography, education, experience, and/or certifications.

Not sure this role is the perfect match? We encourage you to apply if STV's work and values resonate with you. We know great candidates don't always meet every qualification, and research shows women and people of color are less likely to apply unless they do. At STV, we believe strong talent comes from a wide range of backgrounds, and your skills and experience may align with this or another opportunity as we continue to grow.