Technical Procedures Scheduling Coordinator

Allina Health; Buffalo (MN); On-site; USD 29,000 - 39,000; Part time

Job summary

Allina Health is seeking a part-time Medical Office Scheduler in Buffalo, MN. The role involves scheduling procedures, registering patients, and maintaining accurate patient records in a fast-paced clinic setting.

The ideal candidate has a high school diploma or GED, healthcare training, and 2–5 years of medical office scheduling experience, along with familiarity with Windows, Word and Excel.

Qualifications

• Must be 18 years of age with education and/or experience as listed on the job description.
• High school diploma or GED is preferred.
• Healthcare program training is favored.
• 2–5 years medical office experience that includes scheduling is preferred.
• Experience in a fast-paced medical environment is valued.
• Knowledge of medical terminology and Windows/Word/Excel is beneficial.

Responsibilities

• Schedule and register patients for procedures and appointments.
• Verify demographic and insurance information and update as needed.
• Maintain patient records and department logs and files.
• Prepare, compile and maintain patient information and provide clerical support.
• Assist with charge review, collection and entry as needed.
• Perform other duties as assigned.

Skills

Scheduling

Medical office experience

Multitasking

Attention to detail

Problem solving

Education

High school diploma or GED

Healthcare technical training

Tools

Windows

Word

Excel

Job description

Location Address

303 Catlin StBuffalo, MN 55313-1947

Date Posted

November 02, 2026

Department

40005810 Operating Room

Shift

Day/Evening (United States of America)

Shift Length

8 hour shift

Hours Per Week

20

Union Contract

SEIU-4-Buffalo-Service Workers-SBU

Weekend Rotation

None

Job Summary

Allina Health is a not-for-profit health system that cares for individuals, families and communities throughout Minnesota and western Wisconsin. If you value putting patients first, consider a career at Allina Health. Our mission is to provide exceptional care as we prevent illness, restore health and provide comfort to all who entrust us with their care. This includes you and your loved ones. We are committed to providing whole person care, investing in your well-being, and enriching your career.

Key Position Details

• .5 FTE (40 hours per two-week pay period)
• 8-hour day/evening shift
• No weekends

Job Description

Schedules procedures and examinations according to department and/or physician guidelines, ensuring accurate and complete patient and procedure information. Prepares, compiles and maintains patient records while also performing receptionist and clerical duties.

Principle Responsibilities

• Patient scheduling and registration
  • Schedules, verifies or re-schedules appointments. Delivers daily schedules as needed.
  • Collects and enters all required patient scheduling information into system.
  • Verifies demographic and insurance information, updates as needed.
  • Instructs patient and staff regarding special instructions and preparation.
• Maintain departmental records, reports, files and supplies
  • Maintain patient records and department logs and files as required.
  • Prints and distributes reports as required.
  • May update policy and/or procedure manual.
  • May be accountable for office supply ordering and stocking.
  • May conduct charge review, collection and entry.
• Other duties as assigned.

Required Qualifications

• Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description

Preferred Qualifications

• High school diploma or GED
• Vocational or Technical Training from a healthcare program
• 2 to 5 years medical office experience that includes scheduling within an automated environment
• Experience working in a fast-paced medical environment with the ability to identify priorities, work independently, problem solve and multi-task
• Strong working knowledge of medical terminology as well as Windows, Word and Excel

Physical Demands

• Sedentary:
• Lifting weight up to 10 lbs. occasionally, negligible weight frequently

Pay Range

Pay Range: $20.93 to $28.36 per hourThe pay described reflects the base hourly pay range. Your starting rate would depend on a variety of factors including, but not limited to, your experience, education, and the union agreement (if applicable). Shift, weekend and/or other differentials may be available to increase your pay rate for certain shifts or work.

Allina Health is committed to adhering with all applicable local, state and federal minimum wage requirements.

Benefit Summary

Allina Health believes the best way to provide safe and compassionate care for our patients is by nurturing the passion of those who care for them. That's why we devote extraordinary resources to help you grow and thrive - not only as a professional but also as a whole person. When you join our team, you have access to a wealth of valuable employee benefits that support the total well-being - mind, body, spirit and community - of you and your family members.

Allina Health is all in on your well-being. Because well-being means something different to everyone, our award-winning program provides you with the resources you need to help you navigate your personal journey. This includes well-being dollars, dedicated well-being navigators, and many programs, activities, articles, videos, personal coaching and tools to support you on your journey.

We are focused on creating an inclusive workplace so everyone can see themselves as part of our care team. Our care teams are as diverse as the communities we serve and proud to be contributing to the mission of a leading health care organization. Our pioneering approach to well-being helps every member of our care team feel a deep sense of connection and joy in their work.

Benefits include

• Medical/Dental
• PTO/Time Away
• Retirement Savings Plans
• Life Insurance
• Short-term/Long-term Disability
• Voluntary Benefits (vision, legal, critical illness)
• Tuition Reimbursement or Continuing Medical Education as applicable
• Student Loan Support Benefits to navigate the Federal Public Service Loan Forgiveness Program
• Allina Health is a 501(c)(3) eligible employer

*Benefit eligibility/offerings are determined by FTE and if you are represented by a union.