Technical Event Producer

We & Goliath; Fort Smith (AR); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Fun perks & remote-friendly culture

Flexible work schedule

Fully remote position

Access to new gear and software

Job summary

We & Goliath is seeking a Technical Event Producer to lead virtual and hybrid event production for clients, coordinating platforms and on-site coordination. You will work with speakers and clients to ensure smooth, successful experiences across environments.

This contract role can transition to part-time or full-time, depending on performance and needs. It requires strong project management, tech fluency, and calm leadership in fast-paced settings.

Qualifications

• 5+ years of virtual event management experience.
• Fluent in virtual production techniques with hybrid application experience.
• Strong client-facing and leadership skills.
• Experience managing crews of 10+ people.
• Knowledge of AVL hardware and rental operations.

Responsibilities

• Lead planning and execution of virtual and hybrid events with a tight production timeline.
• Coordinate with clients, presenters, and internal teams to meet deadlines.
• Provide rapid, accurate troubleshooting across technology and people.
• Take point on preemptive technical support for assigned events.
• Draft, review, and manage event budgets and expenses.
• Ensure smooth on-site and remote coordination for hybrid components.
• Identify process improvements and raise them to the team for action.
• Manage time effectively and communicate clearly under pressure.

Skills

Virtual event planning

End-to-end project management

Virtual production techniques

Crew management (10+ teams)

Hotel event logistics

Budget management & expense reports

Client & executive liaison

Timeline & schedule management

Remote work adaptability

Tools

ProPresenter 7

vMix

DaVinci Resolve

Adobe Premiere

Adobe After Effects

Reaper or similar DAW

Zoom (Advanced)

Teams

OBS

StreamYard

NDI Tools

PowerPoint

Google Slides / Keynote

Job description

Western United States Preferred, United States

Technical Event Producer at We & Goliath

At We & Goliath, it’s our mission to help ensure that our clients' virtual and hybrid events run smooth & look amazing.

We provide a wide range of hybrid event and marketing support - from branding to marketing strategy to expert-level production. We work with our clients, their speakers, and their teams to coach, train and prep for a tightly run event. We work weekends for some events, so the schedule is full but flexible.

It's essential that our clients are happy with the services we provide and they feel they receive a ton of value during their time working with us. Many of our clients are repeat customers, and we work hard to build those lasting relationships. We work with many non-profits and high-level NGOs. Our team loves working with good causes and we are passionate about the giant goals we can accomplish when we work together.

If you're interested in working with a growing business that has a vision with impact and a team with a giant heart, then read on:

We're seeking a Technical Producer for our virtual and hybrid event production services.

This is a contract position to start and can move into part-time or full-time, if we work well together.

You’ll need a thorough understanding of the modern virtual event space, its platforms and best practices, as well as the technologies which feed into it, and be able to pivot those skills into the on-site hybrid world as necessary. As with any live production role, you’ll also need the ability to think ahead, be on top of a tight schedule, send reminders, follow up on time, work with project management tools, and follow our systems, all while suggesting improvements when needed.

You’ll need experience working directly with clients and their presenters that range from volunteer managers to international C-suite executives. This means handling fast-paced troubleshooting of both technology and people, both virtually and in person. If you’ve led plenty of event teams with a significant hybrid component in the past, you’ll likely find this position just as energized, but even more positive.

This is a rewarding opportunity to work with a fun and passionate team. Seriously – we love what we do!

Your Role...

You’ll manage event production services for our clients and partners. Regular responsibilities include but are not limited to:

• Virtual event planning and preparation, scheduling, and strong project management skills, with a balanced emphasis on platform management and production technology. You’ll also need to bend these skills into the on-site hybrid sector as well.
• Work with clients in a respectful and professional manner, managing any needs that come up along the way and gently reminding them when deadlines are approaching.
• Respond to inquiries with prompt and accurate information at all times, with a strict attention to detail and a broad understanding of the scope of the event.
• Catch mistakes or missing information long before it causes issues with the production process.
• Take point on preemptive troubleshooting and provide exemplary technical support for your assigned events.
• Be fast AND accurate with your responses so clients – and the rest of our team – aren’t left waiting and wondering.
• Take initiative to learn, and let the team know if you need assistance or clarification. We’re learning fanatics, and if you are, too, you’ve found the right place!
• Take responsibility for your time, and tackle tasks in a timely manner. Prioritize, prioritize, prioritize.
• We are constantly working to improve and would expect you to speak up on those things that need to be addressed, and to make sure that everything runs as smoothly as possible.

What we're looking for...

You’re able to work quickly and accurately. Have fun, and at the same time know when it’s time to get down to business. Be professional, tech-savvy, adaptable, highly self-motivated, organized, and both comfortable and effective working from home.

If you are friendly and get along with many different types of people, and you can handle working with high-level executives and people who are under a ton of pressure to produce the best event possible, read on….

• Exceptional virtual event, end-to-end project management track record over the last 2-5 years
• Be fluent in virtual production techniques and technologies and be able to translate those skills to hybrid applications as required
• Intermediate vector- and pixel-based image creation
• Functional knowledge of common AVL hardware & rental house operations
• Crew management skills (teams of 10+ preferred), including labor sourcing and individual rate negotiation within company norms
• Functional knowledge of hotel event logistics (ability to read/edit BEOs a plus)
• Efficient travel planning skills for self and others (TSA Precheck or Global Entry preferred)
• Maintain a business-class, cellular-bonded network with battery-protected fallover
• Ability to draft, review, and edit expense reports, as well as manage/maintain a departmental budget
  Software and Hardware Technical Skills:

We’d like you to be familiar with a solid event tech stack and the ability to learn new software easily.

These are a few programs that we’d like you to know. It isn’t required that you’re familiar with all of these, especially if you have similar software that you currently use.

• ProPresenter 7 or vMix (preferably comfort with both, with emphasis on vMix)
• DaVinci Resolve, Adobe Premiere, or Adobe After Effects
• Reaper Audio or other non-ProTools DAWs
• Advanced Zoom
• Intermediate Teams
• ZoomISO v2
• OBS
• StreamYard (both production & recording)
• ReStream
• The BlackMagic Design production environment
• Hubilo/AirMeet/BigMarker and other VE platforms
• Adobe Photoshop & Illustrator or professional equivalents
• NewTek NDI Tools v5
• PowerPoint, gSlides, & Keynote (all)

What's in it for you...

We are a fun team doing meaningful work. We take care of our employees, and enjoy working together.

Each of our co-founders have over 20+ years of experience with digital marketing and entrepreneurship. We love creating and optimizing systems, so there are plenty of opportunities to try new things and grow your skills.

• Fun perks, a flexible work schedule, and working fully remote
• Testing and evaluating cool new gear and software – technomagic at its best!
• Working with a supportive team who believe in kindness, gratitude, and transparency, while consistently building each other up to accomplish giant things together
• Supporting amazing national and international non-profit + for-purpose businesses, including UN agencies and Top 10 advocacy groups; our social justice work is second to none!

Our small team consists of musicians, outdoor enthusiasts, yoga and meditation teachers, tennis players, volunteers, makers, and an overall caring and considerate small group of people from around the globe. If you're interested in working with a truly dynamic team who strives to be the best at what we do while maintaining balance and fun, we'd love to connect with you.