Technical Editor/Quality Assurance Specialist-DoD Program Documentation

Alexandria Insights, Inc.; Stafford (VA); On-site; USD 55,000 - 70,000; Full time

Job summary

Alexandria Insights, Inc. is seeking a Technical Editor / Quality Assurance Specialist for a DoD program, based on-site in Stafford, VA.

The role focuses on ensuring documentation meets clarity, accuracy, and regulatory standards while editing acquisition plans, reports, and deliverables with authors and program managers. Key duties include conducting quality reviews, ensuring template and formatting adherence, correcting grammar, routing documents for comments, and maintaining terminology.

Qualifications

• Bachelor's degree in Business Administration or related discipline.
• 0–5 years of related experience for a government contractor or military service.
• Ability to obtain Secret security clearance; active clearance preferred.

Responsibilities

• Conduct initial quality reviews to flag obvious issues.
• Check documents for basic compliance with organizational or industry standards.
• Correct basic grammatical errors and typographical issues in program documents.
• Ensure basic adherence to document templates and formatting standards.
• Assist with correcting common formatting issues involving styles, headers, tables of contents/figures and cross referencing.
• Prepare documentation for final signatures and publication.
• Maintain repository of acronyms and unfamiliar terminology.
• Provide clear and constructive feedback to document authors.
• Maintain version control and track document changes.
• Facilitate document routing and consolidation of comments from multiple reviewers.
• Stay updated with basic editing tools and techniques.

Skills

Technical editing

Quality assurance

Regulatory compliance

Documentation feedback

Education

Bachelor's degree in Business Administration or related discipline

Tools

Microsoft Word

PowerPoint

Adobe Acrobat

Job description

Technical Editor/Quality Assurance Specialist- DoD Program Documentation

THIS IS NOT A REMOTE POSITION

Program Management and Operations: Labor Category — Program Analyst

Security Clearance Required: Secret | Available Tiers: Junior

Job Summary:

The Technical Editor / Quality Assurance Specialist ensures DoD program documentation and contract deliverables meet the highest standards of clarity, accuracy, and compliance. This role is responsible for reviewing, editing, and improving technical documents including acquisition plans, reports, briefings, and deliverables. The specialist works collaboratively with authors, subject matter experts, and program managers to maintain consistent style, terminology, and regulatory adherence across all written products. Ancillary duties include assisting with related administrative functions such as deliverable routing and consolidation of comments.

Key Responsibilities:

• Conduct initial quality reviews to flag obvious issues
• Check documents for basic compliance with organizational or industry standards
• Correct basic grammatical errors and typographical issues in program documents
• Ensure basic adherence to document templates and formatting standards
• Assist with correcting common formatting issues involving styles, headers, tables of contents/figures and cross referencing
• Prepare documentation for final signatures and publication
• Maintain repository of acronyms and unfamiliar terminology
• Provide clear and constructive feedback to document authors
• Maintain version control and track document changes
• Facilitate document routing and consolidation of comments from multiple reviewers
• Stay updated with basic editing tools and techniques

Minimum Requirements:

• Education: Bachelor's Degree in Business Administration or related discipline
• Experience: 0–5 years of related experience for a government contractor or military service

Preferred Qualifications:

• Experience editing DoD acquisition documents (program documentation, CDRLs, SOWs)
• Familiarity with DoD and government writing standards (e.g., AP Style, MIL-STD, Naval Correspondence)
• High proficiency with basic Microsoft Word and PowerPoint functions
• Proficiency with advanced Microsoft Word and PowerPoint functions
• Proficiency with Adobe Standard/Pro functions
• Experience with document management systems (e.g., SharePoint)

Application & Job Requirements:

• Work Location: On-Site, Stafford VA
• Travel Requirements: Minimal/None
• Ability to obtain Secret security clearance required; active clearance preferred
• Employment Type: Full-Time

Salary Range:

$55,000 to $70,000 depending on experience.

Join a Top Workplace!

Alexandria Insights, a Service-Disabled Veteran-Owned Small Business (SDVOSB), was recently named one of The Washington Post’s Top 250 Workplaces in the Washington, D.C. Metro area—ranking #3 out of 98 in the midsize company category!

Alexandria Insights is an EEO/AA/Disability/Veterans Employer.

We consider applicants for all positions without regard to race, color, religion, creed, gender, marital status, veteran status, national origin, age, sexual orientation, disability, or any other legally protected status. We also provide reasonable accommodations for individuals who are unable to use the online system due to a disability.