Technical Coordinator - Tenant Improvement

HILGARTWILSON, LLC; San Diego (CA); On-site; USD 90,000 - 140,000; Full time

Benefits offered by this job

Healthcare coverage (100% employer)

PTO & holidays 120 hours/year

401(k) with 50% match on first 6%

FSA/HSA options

Employee Assistance Program (EAP)

Career development opportunities

Job summary

Ramos Consulting Services, now a part of Colliers Engineering & Design, seeks a Technical Coordinator to oversee tenant improvement projects such as terminal concessions. You will report to an ADC Project Manager and coordinate architectural design reviews and construction elements.

You will support budget tracking, schedules, and documentation, while ensuring compliance with project and Authority requirements.

Qualifications

• Bachelor-level or higher in Architecture, Construction Management, or equivalent experience.
• 5–8 years in design or coordination/management of tenant improvement projects.
• Strong written and verbal communication and leadership abilities.

Responsibilities

• Support the Design Review process with stakeholders and coordinate engagements.
• Schedule and coordinate design review meetings and presentations.
• Participate in project coordination to identify interfaces and coordination requirements.
• Track budgets, cost estimates, and project schedules; maintain logs and respond timely.
• Coordinate routing and processing of design deliverables, submittals, RFIs, permits, and close-out materials.
• Assist in addressing Operations and Maintenance issues affecting design, operations, or maintainability.

Skills

Effective collaboration

Leadership

Initiative

Communication skills

English proficiency

Education

Bachelor of Architecture, Construction Management, or equivalent experience

Tools

Bluebeam

Microsoft Office

CADD

BIM

PM Web

Job description

Overview

Ramos CS, now a part of Colliers Engineering & Design, is actively hiring a Technical Coordinator for tenant improvement projects (e.g., terminal concessions). The Technical Coordinator will report to an ADC Project Manager. The position's scope includes coordination and review of architectural design and construction elements of tenant improvement projects.

Responsibilities

• Support the Design Review process for all project related deliverables with stakeholders, including but not limited to organizing stakeholder engagement process, review comment process, page turn process and comment reconciliation process.
• Schedule and coordinate design review meetings with stakeholders including but not limited to preparing presentations, meeting with tenant designers and contractors and presenting it to stakeholders in collaboration with tenant designers and contractors.
• Participate in project coordination and design review meetings to identify interfaces and coordination requirements.
• Support project manager in tracking project budgets, cost estimates and project schedules; assist in project schedule status reporting by evaluating project progress; maintain project tracking logs and help monitor timely responses from project participants.
• Coordinate the routing, tracking, and administrative processing of tenant design deliverables, design changes, submittals, RFI’s, permit related documents, and close out materials.
• Address Operations and Maintenance issues in the design, including issues that may interfere with operations or maintainability of facilities and utilities.
• Review design documents for compliance with Airport Authority’s A&E Requirements, guidelines and standards.
• Maintain project records, correspondence, meeting materials, review comments, permit documents, submittals, RFIs, change request documentation and close-out records in accordance with ADC document management procedures.
• Assist the PM in preparation of project data and information for Authority management and external governmental communication.
• Support the PM in the implementation of work with Authority’s Terminal Business Development (TBD) Department, Art Program Department, and Airline Relations Departments based on terms of tenant lease agreements and contracts.
• In coordination with Tenant Project Manager (PM) and Art Program Manager, assist with drafting letters, preparing meeting announcements, processing change requests, collecting required documents, and tracking outstanding information.
• Prepare agendas and meeting notes. Lead project meetings and follow-ups for assigned tasks.
• Provide oversight of Tenant’s AHJ permit submissions. Confirm work is complete for permit submittal and that review schedule and comment resolution efforts are on track.
• Support construction with Authority Construction Management Inspectors, Safety and Security Departments with monitoring design and construction progress against the project parameters. Participate in pre-construction, safety, and construction progress meetings.
• Review and monitor to ensure RFIs, submittals, and field changes are addressed in a timely manner.
• Support Tenant PM and Art PM in project close-out.
• Contribute to the advancement of ADC’s goals through commitment to productive collaboration with all stakeholders.

Qualifications

• Bachelor of Architecture, Construction Management, or equivalent experience.
• Minimum 5 to 8 years of experience in design or coordination/management of tenant improvement projects.
• Effective, collaborative communication and leadership style.
• Comfortable with taking initiative.
• Excellent written and oral skills including ability to communicate complex issues to a non-technical audience.
• Ability to take on additional tasks as the project requires.
• Knowledge of Bluebeam, Microsoft Office Suite, and familiarity with CADD and BIM programs, is required.
• Knowledge of Project Management software such as PM Web or equivalent, is preferred.
• Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

Compensation: $90,000 to $140,000 per year (depending on qualifications)

What We Offer

Ramos Consulting Services, now a part of Colliers Engineering & Design, offers competitive benefits that support our employees in their life and career. This position is eligible for company benefits including but not limited to:

• Employer-Provided Healthcare: 100% employer-paid medical, dental, and vision insurance for employee base plans. We also provide a 40% employer contribution toward dependent or family coverage plans.
• Paid Time Off: 120 hours of combined PTO and Sick Time annually, in addition to paid holidays.
• Retirement Planning: Participation in a 401(k) retirement plan with a generous company match of 50% on the first 6% of employee contributions.
• Flexible Spending Accounts: Pre-tax FSA/HSA options for medical, dental, and dependent care expenses to help manage out-of-pocket costs.
• Employee Wellness & Support: 100% employer-paid Employee Assistance Program (EAP) providing 24/7 confidential support for work-life balance, financial wellness, and emotional well-being.
• National Resources & Career Growth: As part of the Colliers Engineering & Design national platform, employees have access to expanded technical resources, mentorship, and diverse career development opportunities across the Western United States and beyond.