Technical Assistant (General Clerk III) - HNRTC | Tacoma, WA - GSSC

ProSidian Consulting, LLC; Tacoma (WA); Hybrid; USD 40,000 - 60,000; Full time

Job summary

A management consulting firm in Tacoma is seeking a Technical Assistant to support the Hanford Natural Resource Trustee Council. Responsibilities include coordinating meetings, providing equipment support, and capturing decisions during sessions. Candidates should have relevant experience and strong communication skills. The role is primarily remote during COVID-19 but requires occasional travel.

Qualifications

• Consecutive employment in a position with comparable responsibilities within the past five years.
• U.S. Citizenship required.
• Four years of relevant experience organizing meetings and providing administrative assistance.

Responsibilities

• Assist in supporting Council meetings and workshops.
• Coordinate meeting logistics and provide essential equipment.
• Capture key decisions and action items during meetings.

Skills

Communication skills

Organizational skills

Teamwork

Agility

Tools

Microsoft Office Products

Job description

Technical Assistant (General Clerk III) - HNRTC | Tacoma, WA - GSSC

ProSidian is a Management and Operations Consulting Services Firm focusing on providing value to clients through tailored solutions based on industry-leading practices. ProSidian services focus on the broad spectrum of Enterprise Solutions for Risk Management | Compliance | Business Process | IT Effectiveness | Energy & Sustainability | Human Capital. We help forward-thinking clients solve problems and improve operations.

Launched by former Big 4 Management Consultants; our multidisciplinary teams bring together the talents of nearly 190 professionals nationally to complete a wide variety of engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes. Our Services are deployed across the enterprise, target drivers of economic profit (growth, margin and efficiency), and are aligned at the intersections of assets, processes, policies and people delivering value.

ProSidian clients represent a broad spectrum of industries to include but are not limited to Energy, Manufacturing, Chemical, Retail, Healthcare, Telecommunications, Hospitality, Pharmaceuticals, Banking & Financial Services, Transportation, Federal and State Government Agencies.

This service supports Government, Public Sector and Infrastructure Sector clients and ProSidian Team Members work as part of the Engagement Team Cadre to provide HNRTC Facilitator/Administrative Assistant Support services on behalf of The Department of Energy, Richland Operations Office, is in need of general support services to support the Hanford Natural Resource Trustee Council (Council).

The Council consists of representatives (trustees) from two states, three tribes, and three federal agencies working cooperatively on a Natural Resource Damage Assessment of the Hanford Site in Washington State. Support is needed for full Council meetings, in person or via conference call, every two months. Support is also needed for a Senior Council meeting, workshops and special topics meetings (as identified in Meeting Summary Table).

The primary responsibility of The ProSidian Facilitator is to ensure Council meetings employ a fluid, consensus-based decision-making process, with all trustees’ concerns considered fully and equitably. The ProSidian Facilitator collaborates with the Council Chair (a position which rotates annually) to plan meetings and to organize meeting agendas.

The ProSidian Facilitator coordinates with the Administrative Assistant to provide all meeting support. The Team’s Administrative Assistant also supports the Council with other duties, such as custodian responsibilities for the Council’s website which includes document upload and implementing the protocol for the Administrative Record.

***NOTE: This role shall work remotely during COVID-19 and Travel/Report To Official Duty Station (713 Jadwin Ave, Richland, WA 99352) for in-person meetings.

Technical Assistant (General Clerk III) - HNRTC | Tacoma, WA - GSSC Candidates shall work to support requirements for FY21-003: Hanford Natural Resource Trustee Council (HNRTC) Facilitation Support Swim Lanes and

Responsibilities

• Assist The ProSidian Facilitator in supporting Council meetings, Senior Council meeting, workshops and special topics meeting (as identified in Meeting Summary Table);
• Coordinate meeting logistics including, but not limited to, procuring meeting rooms and ensuring all necessary equipment and materials are available.
• Provide essential equipment (e.g., laptop, projector, conference phone, flip charts) and IT support (e.g., conference line, audiovisual web-based conference) needed to fulfill meeting objectives;
• Capture key Council decisions and action items at meetings and share these with Facilitator for inclusion in the Executive Summary;
• Arrange for occasional working lunches as needed;
• Attend all facilitated meetings in person unless otherwise agreed to with the Council Chair;
• Coordinate all travel arrangements to meeting venues for facilitation/administrative team as needed;

Qualifications

• Consecutive employment in a position with comparable responsibilities within the past five (5) years,
• Must be able to use a computer to communicate via email; and proficient in Microsoft Office Products (Word/Excel/PowerPoint) and related tools and technology required for the position.
• Four years of relevant experience organizing meetings and providing administrative assistance to teams.
• Knowledge of website design and maintenance.
• Identification of any conflicts, potential conflicts, or perceived conflicts of interest with any Hanford Site contractors.
• U.S. Citizenship Required - You must be a United States Citizen
• Excellent oral and written communication skills (This employer participates in the e-Verify program)
• Proficient with Microsoft Office Products (Microsoft Word, Excel, PowerPoint, Publisher, & Adobe)
• All ProSidian staff must be determined eligible for a “Facility Access Authorization” (also referred to as an “Employment Authorization”) by the USG’s designated Security Office.

TRAVEL: Occasional travel may be required to attend meetings, events, site visits, or other training requirements.

CORE COMPETENCIES

• Teamwork – ability to foster teamwork collaboratively as a participant, and effectively as a team leader
• Leadership – ability to guide and lead colleagues on projects and initiatives
• Business Acumen – understanding and insight into how organizations perform, including business processes, data, systems, and people
• Communication – ability to effectively communicate to stakeholders of all levels orally and in writing
• Motivation – persistent in pursuit of quality and optimal client and company solutions
• Agility – ability to quickly understand and transition between different projects, concepts, initiatives, or work streams
• Judgment – exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications
• Organization – ability to manage projects and activity, and prioritize tasks