Technical Assistant (General Clerk III) - HNRTC | Pasco, WA - GSSC

ProSidian Consulting, LLC; Pasco (WA); Remote; USD 40,000 - 60,000; Full time

Job summary

A management consulting firm is seeking a Technical Assistant (General Clerk III) to provide administrative support for the Hanford Natural Resource Trustee Council in Pasco, WA. The role involves organizing meetings, coordinating logistics, and maintaining the Council's website. Required qualifications include proficiency in Microsoft Office, experience in administrative roles, and excellent communication skills. This position allows remote work during COVID-19.

Qualifications

• Consecutive employment in comparable responsibilities within the past five years.
• Four years of relevant experience organizing meetings and providing administrative assistance.
• Proficient in Microsoft Office Products and related tools.

Responsibilities

• Assist the ProSidian Facilitator in supporting Council meetings.
• Coordinate meeting logistics and ensure necessary equipment is available.
• Capture key Council decisions and action items during meetings.

Skills

Microsoft Office Products

Website design and maintenance

Excellent oral and written communication

Organizing meetings

Teamwork

Job description

Technical Assistant (General Clerk III) - HNRTC | Pasco, WA - GSSC

ProSidian is a Management and Operations Consulting Services Firm focusing on providing value to clients through tailored solutions based on industry-leading practices. ProSidian services focus on the broad spectrum of Enterprise Solutions for Risk Management | Compliance | Business Process | IT Effectiveness | Energy & Sustainability | Human Capital.

We help forward-thinking clients solve problems and improve operations. Launched by former Big 4 Management Consultants; our multidisciplinary teams bring together the talents of nearly 190 professionals nationally to complete a wide variety of engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes.

This service supports Government, Public Sector and Infrastructure Sector clients and ProSidian Team Members work as part of the Engagement Team Cadre to provide HNRTC Facilitator/Administrative Assistant Support services on behalf of The Department of Energy, Richland Operations Office, is in need of general support services to support the Hanford Natural Resource Trustee Council (Council).

The Council consists of representatives (trustees) from two states, three tribes, and three federal agencies working cooperatively on a Natural Resource Damage Assessment of the Hanford Site in Washington State. Support is needed for full Council meetings, in person or via conference call, every two months. Support is also needed for a Senior Council meeting, workshops and special topics meetings.

The primary responsibility of The ProSidian Facilitator is to ensure Council meetings employ a fluid, consensus-based decision-making process, with all trustees’ concerns considered fully and equitably. The ProSidian Facilitator collaborates with the Council Chair to plan meetings and to organize meeting agendas.

The ProSidian Facilitator coordinates with the Administrative Assistant to provide all meeting support. The Team’s Administrative Assistant also supports the Council with other duties, such as custodian responsibilities for the Council’s website which includes document upload and implementing the protocol for the Administrative Record.

***NOTE: This role shall work remotely during COVID-19 and Travel/Report To Official Duty Station (713 Jadwin Ave, Richland, WA 99352) for in-person meetings.

Technical Assistant (General Clerk III) - HNRTC | Pasco, WA - GSSC Candidates shall work to support requirements for FY21-003: Hanford Natural Resource Trustee Council (HNRTC) Facilitation Support Swim Lanes.

Responsibilities:

• Assist The ProSidian Facilitator in supporting Council meetings, Senior Council meeting, workshops and special topics meeting;
• Coordinate meeting logistics including, but not limited to, procuring meeting rooms and ensuring all necessary equipment and materials are available.
• Provide essential equipment and IT support needed to fulfill meeting objectives;
• Capture key Council decisions and action items at meetings and share these with Facilitator for inclusion in the Executive Summary;
• Arrange for occasional working lunches as needed;
• Attend all facilitated meetings in person unless otherwise agreed to with the Council Chair;
• Coordinate all travel arrangements to meeting venues for facilitation/administrative team as needed;

Administrative Support:

• Provide administrative support for the Council on the following tasks within ten working days of receiving written request by Council Chair or Vice Chair;
• Search Council documents for specific information needed by request;
• Work with the Council Chair to identify documents for the Administrative Record, prepare and distribute signature pages to Council;
• Ensure Council governance documents are up-to-date;
• Keep track of and remind Council of deadlines;
• Set up and maintain four group email lists for Council correspondence;
• Maintain and act as custodian of the Council website, including updating the Administrative Record as specified by the Council Chair;

Requirements:

• Consecutive employment in a position with comparable responsibilities within the past five (5) years;
• Must be able to use a computer to communicate via email; and proficient in Microsoft Office Products (Word/Excel/PowerPoint) and related tools and technology required for the position.
• Four years of relevant experience organizing meetings and providing administrative assistance to teams.
• Knowledge of website design and maintenance.
• U.S. Citizenship Required - You must be a United States Citizen;
• Excellent oral and written communication skills;
• Proficient with Microsoft Office Products;

Core Competencies:

• Teamwork – ability to foster teamwork collaboratively as a participant, and effectively as a team leader;
• Leadership – ability to guide and lead colleagues on projects and initiatives;
• Business Acumen – understanding and insight into how organizations perform, including business processes, data, systems, and people;
• Communication – ability to effectively communicate to stakeholders of all levels orally and in writing;