Technical Assistant (General Clerk III) - HNRTC | Portland, OR - GSSC

ProSidian Consulting, LLC; Portland (OR); Remote; USD 40,000 - 60,000; Full time

Job summary

A consulting services firm is seeking a Technical Assistant (General Clerk III) to support Council meetings and provide administrative assistance. Responsibilities include coordinating meeting logistics, capturing decisions, and maintaining the Council website. Ideal candidates must have experience in administrative roles, strong communication skills, and familiarity with Microsoft Office Products.

Qualifications

• Consecutive employment in a position with comparable responsibilities within the past five years.
• Ability to use a computer to communicate via email.
• Four years of relevant experience organizing meetings and providing administrative assistance to teams.
• Excellent oral and written communication skills.

Responsibilities

• Support the facilitation of Council meetings and workshops.
• Coordinate meeting logistics and provide necessary IT support.
• Capture key Council decisions and action items during meetings.
• Maintain the Council website and ensure document uploads.

Skills

Teamwork

Leadership

Communication

Organization

Agility

Judgment

Tools

Microsoft Office Products (Word/Excel/PowerPoint)

Website design and maintenance skills

Job description

Technical Assistant (General Clerk III) - HNRTC | Portland, OR - GSSC

ProSidian is a Management and Operations Consulting Services Firm focusing on providing value to clients through tailored solutions based on industry-leading practices. ProSidian services focus on the broad spectrum of Enterprise Solutions for Risk Management | Compliance | Business Process | IT Effectiveness | Energy & Sustainability | Human Capital.

We help forward-thinking clients solve problems and improve operations. Our multidisciplinary teams bring together the talents of nearly 190 professionals nationally to complete a wide variety of engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes.

This service supports Government, Public Sector and Infrastructure Sector clients and ProSidian Team Members work as part of the Engagement Team Cadre to provide HNRTC Facilitator/Administrative Assistant Support services on behalf of The Department of Energy, Richland Operations Office, is in need of general support services to support the Hanford Natural Resource Trustee Council (Council).

The Council consists of representatives (trustees) from two states, three tribes, and three federal agencies working cooperatively on a Natural Resource Damage Assessment of the Hanford Site in Washington State. Support is needed for full Council meetings, in person or via conference call, every two months. Support is also needed for a Senior Council meeting, workshops and special topics meetings.

The primary responsibility of The ProSidian Facilitator is to ensure Council meetings employ a fluid, consensus-based decision-making process, with all trustees’ concerns considered fully and equitably. The ProSidian Facilitator collaborates with the Council Chair to plan meetings and to organize meeting agendas.

The ProSidian Facilitator coordinates with the Administrative Assistant to provide all meeting support. The Team’s Administrative Assistant also supports the Council with other duties, such as custodian responsibilities for the Council’s website which includes document upload and implementing the protocol for the Administrative Record.

***NOTE: This role shall work remotely during COVID-19 and Travel/Report To Official Duty Station (713 Jadwin Ave, Richland, WA 99352) for in-person meetings.

Technical Assistant (General Clerk III) - HNRTC | Portland, OR - GSSC Candidates shall work to support requirements for FY21-003: Hanford Natural Resource Trustee Council (HNRTC) Facilitation Support Swim Lanes and

The Administrative Assistant will perform activities related to SUPPORT | PARTICIPATE/ASSIST: Coordination Activities, Facilitation Activities, and Activities Related To Meeting Documentation as well as the following duties:

• Assist The ProSidian Facilitator in supporting Council meetings, Senior Council meeting, workshops and special topics meeting;
• Coordinate meeting logistics including, but not limited to, procuring meeting rooms and ensuring all necessary equipment and materials are available.
• Provide essential equipment (e.g., laptop, projector, conference phone, flip charts) and IT support (e.g., conference line, audiovisual web-based conference) needed to fulfill meeting objectives;
• Capture key Council decisions and action items at meetings and share these with Facilitator for inclusion in the Executive Summary;
• Arrange for occasional working lunches as needed;
• Attend all facilitated meetings in person unless otherwise agreed to with the Council Chair;
• Coordinate all travel arrangements to meeting venues for facilitation/administrative team as needed;

The Administrative Assistant will also perform administrative support for the Council on the following tasks:

• Provide administrative support for the Council on the following tasks within ten working days of receiving written request by Council Chair or Vice Chair;
• Search Council documents (e.g., governance documents, executive summaries, logs) for specific information needed by request
• Work with the Council Chair to identify documents for the Administrative Record, prepare and distribute signature pages to Council;
• Ensure Council governance documents are up-to-date;
• Keep track of and remind Council of deadlines;
• Set up and maintain four group email lists for Council correspondence;
• Maintain and act as custodian of the Council website, including updating the Administrative Record as specified by the Council Chair;
• Upload administrative records and other documents onto the website as needed;
• Revise the public side of the website when directed by Council;
• Save documents on the Council’s data management website, including but not limited to meeting packets, Executive Summaries, and decision and resolution logs.

Requirements:

• Consecutive employment in a position with comparable responsibilities within the past five (5) years,
• Ability to use a computer to communicate via email;
• Proficient in Microsoft Office Products (Word/Excel/PowerPoint) and related tools and technology required for the position.
• Four years of relevant experience organizing meetings and providing administrative assistance to teams.
• Knowledge of website design and maintenance.
• U.S. Citizenship Required
• Excellent oral and written communication skills
• Proficient with Microsoft Office Products

CORE COMPETENCIES:

• Teamwork – ability to foster teamwork collaboratively as a participant, and effectively as a team leader
• Leadership – ability to guide and lead colleagues on projects and initiatives
• Business Acumen – understanding and insight into how organizations perform, including business processes, data, systems, and people
• Communication – ability to effectively communicate to stakeholders of all levels orally and in writing
• Motivation – persistent in pursuit of quality and optimal client and company solutions
• Agility – ability to quickly understand and transition between different projects, concepts, initiatives, or work streams
• Judgment – exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications
• Organization – ability to manage projects and activity, and prioritize tasks