Group Meeting Facilitator - HNRTC | Walla, WA - GSSC

ProSidian Consulting, LLC; Walla Walla (WA); Hybrid; USD 75,000 - 95,000; Full time

Job summary

A management consulting firm is seeking a Group Meeting Facilitator in Walla Walla, WA. This role involves facilitating meetings for the Hanford Natural Resource Trustee Council, ensuring consensus-based decision-making, and supporting various administrative tasks. Candidates must have seven years of relevant experience and a Bachelor's degree. Proficiency in Microsoft Office is required. This position allows for remote work during COVID-19 with occasional in-person meetings.

Qualifications

• Seven years of relevant experience are required.
• Experience dealing with diverse interests and contentious issues is necessary.
• Knowledge of environmental law is preferred.

Responsibilities

• Facilitate consensus-based decision-making in meetings.
• Coordinate with the Council Chair to prepare meeting agendas.
• Ensure resolutions and other work products are prepared following meetings.

Skills

Excellent oral and written communication skills

Ability to foster teamwork

Leadership skills

Proficient in Microsoft Office Products

Education

Bachelor's degree in a related field

Tools

Microsoft Office (Word, Excel, PowerPoint, Adobe)

Job description

Company Description

ProSidian is a Management and Operations Consulting Services Firm focusing on providing value to clients through tailored solutions based on industry-leading practices. ProSidian services focus on the broad spectrum of Enterprise Solutions for Risk Management | Compliance | Business Process | IT Effectiveness | Energy & Sustainability | Human Capital. We help forward-thinking clients solve problems and improve operations.

Launched by former Big 4 Management Consultants; our multidisciplinary teams bring together the talents of nearly 190 professionals nationally to complete a wide variety of engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes. Our Services are deployed across the enterprise, target drivers of economic profit (growth, margin and efficiency), and are aligned at the intersections of assets, processes, policies and people delivering value.

ProSidian clients represent a broad spectrum of industries to include but are not limited to Energy, Manufacturing, Chemical, Retail, Healthcare, Telecommunications, Hospitality, Pharmaceuticals, Banking & Financial Services, Transportation, Federal and State Government Agencies. Learn More About ProSidian Consulting at www.ProSidian.com.

Job Description

This service supports Government, Public Sector and Infrastructure Sector clients and ProSidian Team Members work as part of the Engagement Team Cadre to provide HNRTC Facilitator/Administrative Assistant Support services on behalf of The Department of Energy, Richland Operations Office, is in need of general support services to support the Hanford Natural Resource Trustee Council (Council).

The Council consists of representatives (trustees) from two states, three tribes, and three federal agencies working cooperatively on a Natural Resource Damage Assessment of the Hanford Site in Washington State. Support is needed for full Council meetings, in person or via conference call, every two months. Support is also needed for a Senior Council meeting, workshops and special topics meetings (as identified in Meeting Summary Table).

The primary responsibility of The ProSidian Facilitator is to ensure Council meetings employ a fluid, consensus-based decision-making process, with all trustees’ concerns considered fully and equitably. The ProSidian Facilitator collaborates with the Council Chair (a position which rotates annually) to plan meetings and to organize meeting agendas.

The ProSidian Facilitator coordinates with the Administrative Assistant to provide all meeting support. The Team’s Administrative Assistant also supports the Council with other duties, such as custodian responsibilities for the Council’s website which includes document upload and implementing the protocol for the Administrative Record. This role shall work remotely during COVID-19 and travel/report to the official duty station (713 Jadwin Ave, Richland, WA 99352) for in-person meetings.

The ProSidian Facilitator will perform the following duties:

• Coordinate with the Council Chair (or Vice Chair, as appropriate) to prepare agendas for meetings;
• Develop meeting agendas and ensure all meeting materials are distributed to trustees in a timely manner;
• Ensure any additional meeting materials are emailed to primary trustees and uploaded to the meeting platform;
• Coordinate with and among trustees between meetings as necessary to maximize meeting efficiency;
• Identify challenges and issues on specific agenda topics requiring resolution;
• Work with the Council Chair (or Vice Chair, as appropriate) to develop a schedule of deadlines for the ProSidian Facilitator and trustees to meet in preparation for each Council meeting;
• Facilitate consensus-based decision-making in meetings and conference calls;
• Ensure meetings occur in accordance with Council governance documents;
• Administer the governance documents and work with trustees to resolve conflicts as necessary;
• Suggest meeting and discussion formats to promote consensus decision-making;
• Attend all facilitated meetings in person unless otherwise agreed to with the Council Chair.

Additionally, the ProSidian Facilitator will:

• Provide facilitated meeting documentation;
• Write and distribute to trustees a draft, brief written summary of key facilitated meeting aspects and outcomes;
• Create and maintain a rolling meeting discussion topics calendar and fiscal year meeting calendar;
• Ensure resolutions and other Council work products are prepared and distributed following meetings;
• Maintain Council decision, action item, and resolution logs and update and distribute the logs within five working days following each Council meeting.

Qualifications

The Group Meeting Facilitator - HNRTC shall have consecutive employment in a position with comparable responsibilities within the past five years, be able to use a computer to communicate via email, and be proficient in Microsoft Office Products (Word/Excel/PowerPoint) and related tools and technology required for the position. Work products shall be thorough, accurate, appropriately documented, and comply with established criteria.

Requirements include:

• Seven years of relevant experience;
• Bachelor’s degree in a related field of study;
• Experience dealing with diverse interests and contentious issues;
• Knowledge of facilitating groups of diverse stakeholders to reach consensus decisions;
• Certified Professional Facilitator (preferred);
• Experience facilitating tribal, state, and federal stakeholders (preferred);
• Knowledge of environmental law, particularly the natural resource damage assessment portion of the Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA) and Department of Interior regulations and guidelines pertaining to NRDA (preferred).

U.S. Citizenship is required. Excellent oral and written communication skills are necessary. The ideal candidate is proficient with Microsoft Office Products, including Word, Excel, PowerPoint, and Adobe. All ProSidian staff must be determined eligible for a Facility Access Authorization by the USG’s designated Security Office.

Additional Information

Teamwork – ability to foster teamwork collaboratively as a participant and effectively as a team leader;

Leadership – ability to guide and lead colleagues on projects and initiatives;

Business Acumen – understanding and insight into how organizations perform;

Communication – ability to effectively communicate to stakeholders of all levels orally and in writing;

Motivation – persistent in pursuit of quality and optimal client and company solutions;

Agility – ability to quickly understand and transition between different projects, concepts, initiatives, or work streams;

Judgment – exercises prudence and insight in decision-making process;

Organization – ability to manage projects and activity, and prioritize tasks.

OTHER REQUIREMENTS include:

• Business Tools – understanding and proficiency with business tools and technology, including Microsoft Office;
• Commitment – to work with smart, interesting people with diverse backgrounds to solve the biggest challenges;
• Curiosity – the ideal candidate exhibits an inquisitive nature and the ability to question the status quo;
• Humility – exhibits grace in success and failure while doing meaningful work;
• Willingness – to constantly learn, share, and grow and to view the world as their classroom.